HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.18.2006 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 18, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Mayor Ken Otson
Gay Easton
Kate Hart
OTHERS PRESENT:
Mary Embleton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m.
There was no public in attendance.
The minutes of the July 5, 2006 Bndget/Finance regular meeting were approved as presented, via motion
by Doug, seconded by Kate, and passed unanimously. (NOTE: The draft minutes of the Budget and
Finance Committee meetings will be presented at the council meetings for approval on the same date that
the~ are presented to the committee for approval. This will eliminate "lag" time, as discussed at the July
11 council workshop.)
June Journal Vouchers #548-552 were com~,leted by Mary earlier today, end were reviewed by the
mayor during the meeting. Utility Billing adjustments for June 2006 were reviewed by the committee.
There was lengthy discussion regarding CTEP funding. The committee was informed that money is set
aside for Laurel every year by the state. These funds then need to be designated to pay for an elig~le
project every six years or so. CTEP monies are federal dollars, and require a match. The city had applied
for their CTEP funds for sidewalk projects last year: East First Street sidewalks and Thomson Park
sidewalks were submitted, and approved by the state. Perry will be the new CTEP coordinator. Motion
by Doug, seconded by Kate to approve the journal vouchers and to approve the utility billing adjustments
as presented. Motion passed unanimously.
The June 2006 Financial Statements were reviewed by the committee. Mary told the committee that this is
a "preliminary" statement for June, and that more entries will be done as part of the year-end process. The
General Fund was reviewed in detail, and Mary explained that the revenues came in at 104%, with
Ambulance (almost $200,000 total, or $38,000 over estimates) and Court (over $200,000 total, or $55,000
over estimates) revenues coming in much higher than anticipated. The investment earnings also came in
nearly $20,000 over estimates. The General Fund expenditures came in at 97% of budget. The end result is a
$52,000 surplus rather than a $143,000 deficit. More discussion followed. Mary also told the committee that
budget transfers and amendments will be presented at the next meeting. Motion by Kate, seconded by Doug
to recommend approval of the June Financial Statements to the council. Motion passed unanimously.
There were no purchase requisitions presented for approval.
The committee reviewed the Comp/OT reports for PPE 7/2/06. There was some discussion regarding
poss~le federal cut backs on the HIDTA overtime reimbursements and how that may affect the police
department.
Budget/Finance Committee
June 20, 2006
The Payroll Register for PPE 7/2/06 totaling $143,069.85 was reviewed by the committee. Motion by
Doug., seconded by Gay to recommend council approval of the payroll register amount. Motion passed
unanimously.
Mary updated the committee on the following projects:
Budget Process - Mary will meet with Perry to prepare a revised budget calendar, because the process is
behind schedule.
Perry updated the committee on the following projects:
Park Maintenance District - Perry stated that the mayor wants to put this ballot issue on hold due to the
fact that the county is going to put a ballot request for one mill for the veterans' cemetery.
East First Street - Pe~y stated the project is finishing up. He went on to say that there is an issue with
Thomae Lumber's loading/unloading practices on the city's side streets, and Perry wrote a letter to
address the issue.
CIP - Staffis currently reviewing end revising the selection criteria for the CIP process.
l~pact fees - P.err? reported he is working on it.
8 Avenue Proleet - The mayor received documents fi.om the DOT stating that the project will go to bid
in late 2007 with construction in 2008.
Other issues: None.
The next regular Budget/Finance meeting will be held on August 1~t, 2006 at 5:30 p.m.
The next agenda will include the same items.
The meeting adjourned at 6:15 p.m.
Respectfully Submitted,
Mary ~ l~mbleton
Clerk/Treasurer
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