HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.05.2006 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 5, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Gay Easton
Kate Stevenson
OTHERS PRESENT:
Perry Asher
Cathy Gabrian
Mayor Olson
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order.
There was no public in attendance.
The minutes from the June 20, 2006 meeting were approved as presented, via motion by
Doug, seconded by Kate, and passed unanimously.
June claims totaling $911,503.49 were reviewed. Motion by Kate, seconded by Doug, to
recommend approval of the claims by the council. Motion passed unanimously.
The following purchase requisition was reviewed and approved:
WATER FUND
Replace burned out bracket on pump #1
$ 3,500.00
The Comp/OT reports were reviewed for pay period ending 6-18-06.
The Payroll Register for PPE 6-18-06 totaling $135,313.10 was reviewed. Motion by Doug,
seconded by Kate, to recommend council approval of the payroll register. Motion passed
unanimously.
Cathy commented on the following items for the Clerk.
Everything has been entered into the Budget prep program that can be at this point. After
June is closed out, the info will be updated. Perry stated the budget is set to be passed on
September 5th.
There was one delinquent special assessment and Mary contacted Max Lennington at the
county and he confirmed that it was duplicate charges from a combined parcel in 2001. The
duplicate charges will be deleted.
Perry updated the committee on the following items.
Perry and Steve have been discussing a Park Maintenance District. They have been
working on figures and are trying to get it on the ballot for November. Thc East 1st Street
Project is almost done. Dr. Pfaff and Paul Thomae have approached the city and would like
some additional sidewalk work done in conjunction with this project. They went to thc
contractor and they would be charged and exorbitant amount so they questioned whether the
city can add it to the project. Perry said thc city can do a change order and these two
individuals will pay the city directly for the cost of the additional work. Thomae's cost will
be $2,400 and Pfaff's cost will be $1,300. A change order will be coming through for this.
Budget/Finance Committee
July 5, 2006
Page 2
The CIP committee has been meeting on Monday mornings after the department head
meeting. The Impact fees are ready and Perry will report on it at the next meeting.
The 8th Avenue Project was discussed. It was stated this project has been on the table since
1997. Ken attended a meeting and reported that Montana State law allows for bonding
against future collection of funds. We have to prove we have a revenue stream. Cities are
cautioned to not encumber when it becomes a liability. There is a possibility that this
project could be let in 2007, with construction in 2008.
Ken gave an update on the Main Street project. Perry will check with staff before
proceeding.
Perry asked that the West Main - 3ra to 8th Ave. Water Line Project be put on the agenda
under Future Meetings.
The next regular Budget/Finance meeting will be held on Tuesday, July 18th at 5:30 p.m.
The meeting adjourned at 6:11 p.m.
Respectfully Submitted,
Cathy Gabrian
Deputy Clerk