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HomeMy WebLinkAboutDepartment Head Meetings Minutes 07.10.2006Departmeat Head Meeting Minute~ of July 10, 2006 Resolution - Approval of Work Ch~ge Directive No. 3 - Additional Concrete Work - East First Street Improvement Project o Two propef~y owners requested additional concrete work at the comers of their prop~aty. o The property owners will reimburse the city for the cost of the additional work. o The resolution will be on the July 11th council workshop agenda and the July 18th council agenda. · Appointment - Attendant in the City of Laurel Ambulance Service o An ambulance appointment will be made at the July 18th council meeting. · Budget discussion- Streets and Revenue Funds o The Streets and Revenue Funds will be presented at the council workshop. Executive review: · Resolution - Contract with Cai Cumin o The contract and resolution will be presented to the council. · Update/Discussion- Eighth Avenue o Mayor Olson mentioned that MaeNan Ellingson, of Dorsey & Whitney, is trying to find a bonding mechanism to go forward with the Eighth Avenue project. o Urban funding for the highway portion of the project is only available for five years in advance. · Discussion- fireworks ordinance o Mayor Oison requested tl~ Chief Musson attend the council workshop to participate in the discussion regarding fireworks. o Discussion regarding the use of fireworks in the city · Mayor's remarks: o Mayor Olson applauded the staff's efforts with the East First Street project. o Mayor Olson congratulated the emergency services on the success of the 4th of July activities. · A meeting will be held next week to review the events of the 4~. o Discussion regarding the incorporation of the City of Laurel on 08-08-08. o Mayor Olson commented regarding the need for public servants to have the ability to interact with other employees and the public. · Department heads have stressed to their employees the importance of a friendly wave and a smile to the public. · Mayor Olson wrote a memo to all employees regarding service to the public, and copies were given to department heads for distn~oution. Review of draft council agenda for July 18, 2006 · Public H~aring - Ordinance No. 006-05: An ordinance approving the recodification of ordinances adopted by the City Council that have been compiled as the "Laurel Municipal Code" in accordance with MCA § 7-5-107. (First reading - 06/20/2006) Special Council Agendas · The two special council meeting agendas will be posted and dism'buted. Discussion: · Ambulance: 2 Department Head M~ting Minutes of Suly 10, 2006 O Nancy Chiddix, the newest ambulance attendant, has been putting in forty hours a week for the ambulance. o Perry, Jan, and Jim Weber recently discussed the AMR contract. o The ambulance service was busy on July 4t~. · Twelve attendants worked during July 3rd and 4t~, treated twenty people, and answered eight calls. o Jan thanked the fire department for doing an excellent job on the 4~h of July. · Police Department: o The next LMCC meeting is scheduled for Tuesday, July 18th. o Rick will attend the annual MACOP convention in Billings this week from Tuesday through Friday. o The police depaxtment was busy during the 4t~ of July activities, and the department incurs overtime during the 4th. · Library: o The new library aide will start working today. o Laura Hickethier, the new L~rary Board member, will begin serving on Tuesday. o Peg asked regarding the status of the budget process. · Perry said that information will be presented to the council and the preliminary budget will then be prepared. o Peg mentioned a situation regarding fireworks on the 4th of July. o Lengthy discussion regarding the fireworks issue: · Mayor stated that the revenue ~om the sale of fireworks is accepted by the county but the city is respousible for the expenditures caused by the fireworks. · The fireworks issue will be reviewed by the Emergency Services Committee. · Fire Department: o Darrell McGilien stated that the department had another successful 4th of July, and all emergency services worked together well. o The department provided mutual aid to the Benedict Gulch Road fire last week, and Darrell explained the location and details of the fire. · The CAF system on Engine 1, which had just returned from Bozeman, was used to save four structures. · DNRC took over command of the fire, which is considered to be out as of today. · Administrative Assistant: o Perry enjoyed the fireworks on the 4th of July and served as one of the parade judges for the Chamber of Commerce. o The Best of Parade designation was given to the City of Laurel's Fire, Ambulance and Police Departments for their participation in the parade and their service throughout the festivities. The meeting adjourned at 8:50 Respectfully submitted, Cindy Allen Council Secretary MINUTES DEPARTMENT }lEAD MEETING JULY 10, 2006 8:00 A.M. COUNCIL CHAMBERS PRESENT: F,my Asher Steve Klotz Jan Faught Rick Musson Mary Embleton Peggy Arnold Darrell McGillen Cai Cumin Gay Easton Mayor Ken Olson Sam Painter Mary Embleton led the meeting. Council Workshop Agenda - July 11, 2006 Plannino Board issues: · Resolution - Conditional Use Permit for signage for Wal-Mart and out parcels. (Public hearing held July 5, 2006) o Resolution will be on the July 11~h council workshop agenda and the July 18th council agenda. Resolution - Final Plat Application for Wal-Mart o Wal-Mart has met the requirements of the conditional plat approval and the final plat must be approved and signed in order to start constmetion~ o The resolution will be on the July llth council workshop agenda and the July 18th council agenda. Aeceptanco by the City of the deed to the land extending SE 4th Street to Bernhardt Road o Cai explained the condemnation process for the land. Discussion regarding special meetings: o Mayor Olson stated that a seven-day waiting period is needed between the public hearing and the resolution adopting the schedule of fees and charges. o The public hearing was held on Wednesday, July 5th, and the special council meeting is scheduled for Tuesday, July 1 lth. o The special meeting will be changed to Wednesday, July 12th. o A second special council meeting will be scheduled on Wednesday, July 12th, to approve a resolution accepting the deed to the land extending SE 4a' Street to Bernhardt Road. o Cai explained that a special meeting would solve a problem for the prospective buyer to receive approval prior to the closing of the property on July 17th. Clerk/Treasurer: · Resolution- insurance transfers o The insurance transfers are done twice a year to transfer the insurance money received from taxes. o The resolution will be on the July llth council workshop agenda and the July 18th council agenda. Administrative Assistant: · R~solution - Amendment No. 1 with Morrison-Maierle, Inc., for the trunk main project o The re-bid for the trunk main project will include optional items.