HomeMy WebLinkAboutDepartment Head Meetings Minutes 06.26.2006 MINUTES
DEPARTMENT HEAD MEETinG
JUNE 26, 2006 8:00 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCaun
Jan Faught
Rick Musson
Sam Painter
Mary Embleton
Peggy Arnold (8:10 mm.)
Cal Cumin
Scott Wilm
Scott Wilm led the meeting.
Council Workshop Agenda - June 27~ 2006
Public Utilities Department:
· Johnson Controls: Report on results at the halfway point.
o A letter fxom Johnson Controls will be distn'outed to the council.
o The next step in the process includes the replacement of the rest of the 200 sample
meters for $43,000.
o Direction from the council is needed in order to continue to move forward.
· Sewer tnmk line re-bid
o The project will be re-bid, and the council will approve the bid award.
o Larry stated that halfoftbe project will be cut out oftbe project and only one trunk line
will be done.
* Authorization to bid: West Main Street water main
o Larry will find out when the state's work will be done in order to schedule the project.
Administrative Assistant:
· Resolution - Approval for installation of dedicated T-1 line for video arraignment
o A dedicated T-1 line is needed as there have been problems with the existing line.
· Report on the East First Street project
o Steve will present a brief report at the council workshop.
,, 2006-2007 Preliminary Budget - Enterprise Funds
o Perry, Larry, Steve and Mary will meet to prepare the presentation to the council.
Executive review:
· Appointment: CC Planning Board - Ed Thumer to a two-year term ending June 30, 2008
· Resolution - Two-year contract for city attorney legal services with Elk River Law Office
o The resolution will be on the council workshop agenda.
· Policy Discussion: Personal use of City vehicles by City employees
· Resolution No. R06-67: A resolution authorizing the Mayor to execute a revised contract for the
Administrative Assistant to the Mayor position between the City of Laurel and Perry Asher.
(Postponed at council on June 20, 2006)
o Perry had requested that stronger language regarding his membership in the ICMA and
attendance at conferences be included in the contract.
o Jan asked regarding the "surplus" vehicles, as stated in recent minutes.
· Perry explained that two vehicles were lef~ over when the Public Works
Department purcbamed two SUVs.
Department Head Meeting Minutes of Sune 26, 2006
· One vehicle want to the city shop and the other vehicle went to the administrative
assistant.
· Perry stated that it was the mayor's idea and decision to allow him to have a
vehicle.
Review ofdraf[ council a~enda for Wednesda¥~ Jul,/5, 2006
· Public Hearing: Resolution No. R06- .' A resolution to adopt an official Schedule of Fees and
Charges for the City of Laurel rcpeal~g all previous resolutions that set fees or charges that
conflict with the schedule attached hereto.
o The public hearing requiremant for the Schedule of Fees and Charges was approved by
the council in Ordinance No. O06-04.
o Discussion regarding additional fees:
· The fire departmant would like to add a charge for hookup fees for fire systems.
· Perry stated that the city could adopt a resolution to approve additional fees at
any time, but the council might be reluctant to make changes until January.
· Sam said that another fee could be presanted to the council and approved by
resolution at any time.
· Perry stated that making changes and adopting fees annually would simplify
things.
· Cal said that a public hearing provision would defeat the purpose of putting the
schedule of fees and charges into resolution.
· The point of fees and charges is to reimburse the city for charges incurred by the
city.
· Public Hearing - July 5t~: Conditional use p~smit application- Wal-Mart
o The public hearing is to allow Wal-Mart to include signs for the two outlying properties
on their pylon billboard.
Discussion:
· Peg asked regarding background checks on new hires.
o Mary suggested that Peg contact IVIMIA for information.
· Peg asked regarding a conditional job offer letter for new hires.
· Mary mentioned that the and-of-the-year resolutions for housekeeping items, such as the
insurance transfers, will be presanted at the council workshop on July 11 ch.
o The tax levy resolutions and setting the public hearings will also be presanted.
· Scott stated that Engine 1 should be done this week.
The meeting adjourned at 8:25 a.m.
Respectfully submitted,
Cindy Allan
Council Secretary
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