HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.05.2016 MINUTES
BUDGET/FINANCE COMMITTEE
JANUARY 5,2016 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Shirley Ewan Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The next regular Budget/Finance meeting will be Tuesday,January 19,2016 at 5:30 p.m.
The minutes of the December 15,2015 meeting were reviewed. Tom made a motion to approve the
minutes,Doug seconded the motion. Motion passed unanimously.
Tom made a motion to approve the claims in the amount of$1,126,608.43 for Council consent. Shirley
stated that there were 3 large claims paid this time,which included US Bank in the amount of
$393,271.25 for water&sewer debt,Western Municipal Construction in the amount of$162,456.33 for
the storm drain project on Washington, and Great West Engineering for$88,376.23 for several projects.
Chuck seconded the motion,all in favor,motion passed.
There were no purchase requisitions presented to the Committee.
The Quarterly Leave Report was reviewed and discussed.
The Comp/OT report for PPE 12/20/15 was reviewed by the Committee. There were no questions.
The Payroll Register for PPE 12/20/15 totaling$170,756.55 was reviewed by the Committee. Motion
was made by Doug, seconded by Tom,to recommend Council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Shirley let the Committee know that the audit was complete. She handed out the write ups from the audit
for Committee discussion. Two write ups were in regards to the Court System's large receivable and the
fact that the City is retaining the Crime Victim's revenue and is not using it. If the City does not develop
a program,the money should revert to the State for their program. The other write up was for not
collecting Disbarment Certificates for subcontractors on federal funded projects, i.e.the bank stabilization
at Riverside Park. Shirley stated that this was brought to the Engineer's attention,by the Auditors,and
they still have not followed through,thus a continuation of the write up.
Mayor's Comments:
The Mayor mentioned that 8 families have moved out of the area,due to transfers or lay-offs at MRL. He
does not know if the families actually lived in Laurel or Billings,but the Gazette will have a follow-up
story as to why and where the railroad is going from this point forward.
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Budget/Finance Committee
January 5,2016
Other:
Emelie stated that she has contacted T.J.Dalton,the State Chair of the Jaycees and has found out that
Howard Rickard has no authority over the Jaycees here in Laurel and is not an active member. She would
like to see either the President or one of the 2 Vice Presidents sign the lease agreement with the Jaycees.
She would also like to know the opinions of the other Committee members to find out the justification of
charging only$100 on the lease. Doug stated that he would like to see the lease at$500. His reasoning is
the fact that they have functions in the building that provides revenue for the group,whereas the Chamber
does not. The reasoning behind the baseball league's higher lease cost is that they have,whether they use
it or not,the option of charging or using the concession stand to gain revenue to pay the lease.
Doug requested that the Clerk/Treasurer bring the Water/Sewer/Garbage Collection Policy to the next
meeting,when the Committee meets with the Judge.
For next agenda:
Discussion with the Court.
The meeting adjourned at 6:25 p.m.
Respectfully submitted,
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Shirley Ewan, Clerk/Treasurer
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