HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.06.2006MEMBERS PRESENT:
OTHERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 6, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
Chainnan Mark Mace
Doug Poehls
Mayor Ken Olson
Gay Easton
Kate Hart
Mary Embleton
Perry Asher (5:45 p.m.)
The Budget/Finance Committee meeting was called to order at 5:30 p.m., by Chaim~en
Mark Mace. There was no public in attendance.
The minutes of the May 16, 2006 meeting were approved via motion by Gay, seconded
by Doug, end passed unanimously.
May claims totaling $407,868.61 were reviewed. Mary reported that this includes
payments for the East First Street project totaling over $200,000. Motion by Doug,
seconded by Kate to reconunend approval of the claims by the council. Motion passed
unanimously.
The following purchase requisitions were submitted, and approved:
GENERAL FUND:
Codification of ordinances - city attorney
$ 2,500.00
SEWER FUND:
Replace vacuum pump and primer system at Village Sub Lif~ Station
$ 1,600.00
Mary reported she was made aware that the codification of the ordinances requires an
ordinance to accept them. She will consult with the city attorney on this, and put it on the
next workshop agenda.
The Comp/eT reports were reviewed for pay period ending 5/26/06. Kate commented
on the amount of overtime by the maintenance superintendent to take care of Riverside
Park, and asked ifsomenne had been hired yet. Mayor Oison told the committee that he
should have temporarily assigned a worker to that position rather than pay overtime to the
maintenance superintendent, and apologized for the oversight.
The Payroll Register for PPE 5/26/06 totaling $136,382.90 was reviewed. Motion by
Doug, seconded by Kate, recommending council approval of the payroll register. Motion
passed unanimously.
Budget/Financo Committee
June 6, 2006
Page 2.
Clerk/Treasurer Comments:
Budget nroeess: Mary reported that she is currently inputting revenues for the remainder
of the funds, mainly special revenue and enterprise funds. She received the allocation for
Gas Tax from the state today, and it has decreased again: fi.om $131,660 to $129,505.
Discussion followed regarding how the figure is detei~lJned, and a possible problem with
reporting. The Director of Public Works will be consulted. Also discussed was the issue
of annexing the whole street, rather than just half of the street, when the city annexes
adjacent property. The law was changed recently, and it affects Alder Avenue next to the
new Middle School property. The discussion included how this law was not equitable to
cities in regards to increased costs to build and maintain the streets, by transferring all the
responsibility from the county to the city. A meeting is scheduled with county officials to
discuss this further. Perry mentioned that major changes from last year's budget will be
in the Planning Fund and the new Building Dept. Fund. Mary stated that she had made a
correction in the Fire Department salaries in the General fund. Perry will prepare and
distribute a new schedule of budget meetings.
Delinquent Special Assessment: Mary is still investigating this issue.
Administrative Assistant to the Mayor Comments:
Perry reported that the advertisements are out on the City Planner II position, and two
applications have already been received: one from Nevada and one fi.om Texas.
Um:omin~, Projects: Park Maintenance District: Perry stated that this is still under
discussion.
E First St: Perry told the committee there was a meeting yesterday with the contractor
and engineer regarding disagreements with the subsurface of the streets and the crown on
the streets. Regardless of the outcome of their disagreement, the city will not pay for it.
Those attending the construction meeting were: Steve Klotz, Larry McCann, Carl
Anderson ofMorrison Maierle, Bob Kosler of JTL, and Perry. Mark asked why the
fabric was taken up, and the mayor explained that it had to do with sot~ spots and/or
inadequate compaction when the utility lines were installed. The mayor further explained
that he had instructed Morrison Maierle to give regular project reports to the council, but
that was not passed along to their successors when personnel changes occurred last year
at Morrison Malerle. The committee stated that regular reports from the PWD would
also be in order in the future. Mary stated that the budget for this project contained a
very small contingency of less than $29,000, and that it will be surpassed by the passage
of the two change orders onthe council agenda tonight.
CIP: Perry reported that department heads have started working on pulling out items that
have been purchased. He doesn't know if it will be ready in time for this budget to be
finalized in August. He won't want to recommend any capital purchases until the
requested items can go through the process, which he believes is a good process.
Impact Fees: Perry had nothing new to report on this issue.
Budget/Finance Committee
June 6, 2006
Page 3.
Other issues: None.
The next regular meeting will be on Tuesday, June 20th at 5:30 p.m.
For next agenda: Same as this meeting.
The meeting adjourned at 6:10
Respectfully Submitted,
Clerk/Treasurer