HomeMy WebLinkAboutDepartment Head Meetings Minutes 06.12.2006 MllNUTES
DEPARTMENT HEAD MEETING
JUNE 12, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Jan Faught
Rick Musson
Mary Embleton
Peggy Arnold
Gay Easton
Rick lcd the meeting.
Council Workshon Aeenda - June 13, 2006
Reco[jnition of Laurel High School Girls' Sottball Team- State Class "A" Champions · Mayor Olson will congratulate the team.
Planning Board issues:
· Conditional Use P~.fit to allow Wal-Mart to put the signs for its out parcels on its
billboard sign by the Interstate.
o No explanation was available.
Public Utilities Department:
· Resolution - Contract with ME&A for storm water
o The contract has been reviewed by the city attorney and is ready for council
approval.
Fire Department:
· Fire District contracts
o Mary recently contacted LUFSA and Fire District No. 7.
o LUFSA wants to discuss its contract with the fire department.
o Fire District No. 7 has not responded.
Clerk/Treasurer:
· Ordinance- accept codification of ordinances
o Title 7 requires the council to adopt an ordinance to accept the codification of the
ordinances.
o LMC books need to be brought to the council secretary for updates.
Administrative Assistant:
· Resolution- Health Insurance
o Resolution will renew the health insurance contract with MMIA.
· Park hours ordinance - "darkness" vs. specific time
o Perry will present the advantages and disadvantages, and the council will discuss
the issue.
· Recycle old computer equipment
Departxne~t Head Meeting Minutes of June 12, 2006
o Perry recently read an article in the paper regarding keeping computer equipment,
such as heavy metals, out oftbe landfills, and he will present the information to
the council.
· Resolution- schedule of fees and charges
o Discussion regarding adding ~es and charges to the schedule
· The schedule of fees and charges will be reviewed every January, but
additional fees can be added as needed throughout the year.
· Larry mentioned that daily hydrant fees need to be added.
· Rick mentioned that animal control fees will need to be added after the
department is in the building.
· Jan mentioned that there will be changes in the ambulance fees.
o Council approval of the additional or revised fees is necessary before the fees can
be charged.
· Mary questioned if a public hearing would be held on the resolution.
· Perry will contact Sam about it.
· Resolution - approval for installation of dedicated T-1 line for video arraignment
o No discussion
Executive review:
· Resolution - Elk River Law Office comract
o The contract is ready for council approval.
· Resolution - Administrative Assistant's contract
o Mayor and Perry have a tentative agreement for the contract.
o Any changes to the current three-year contract have to be approved by the
council.
· Discussion- roles for the playground equipment
o Rules might be needed to deal with the horseplay that people have witnessed.
o Rick asked about the proposed rules and how they would be enforced.
· Resolution- accepting donation of playground equipment
o A resolution will be presented to accept Project HELP's donation of the
playground equipment at Kiwanis Park.
· Discussion regarding budgets for individual council members - Jennifer Johnson
o The council will discuss this item at the council workshop.
· Appointments:
o Library Board (1)
o Tree Board (2)
o CC Planning Board (1 Mayor appointment; 2 Council appointments)
o The appointments will be made on June 20t~.
· Appointment:
o Yellowstone Conservation District Urban Supervisor - Marieanne Hanser
o The appointment will be made on June 20t~.
Discussion: · The Laurel L~rary's summer reading program starts today.
· Applications to fill the part-time library clerk position will be reviewed after thc closing
on June 20~.
2
D~parm~e~t He~d Meetiag Minutes of~u~e 12, 2006
· Jan will attend a class in Bozeman on Thursday.
· Mayor Olson will be on vacation from June 16t~ to June 23~.
o Gay Easton will be in charge while the mayor is out of town.
· The 40' of July parade will use the original route.
o Mary mentioned that the other route would have presented a logistical problem
for the Saddle Club members to unload their horses.
o Rick questioned whether the parade time is still scheduled for 11:00 a.m.
· Mary spoke regarding the agenda deadline.
o An agenda item was added to the agenda after the deadline last Thursday.
o The revised agenda was inadvertently not attached to the e-mail.
o Mary mentioned that agenda items that are submitted after distribution of the
agenda will be presented under other items in the future.
· Discussion regarding department heads speaking under Public Input on the council
workshop agenda
o Items should be previewed with the mayor and administrative assistant.
· Gay mentioned that blacktop is being laid on the East First Street project today.
o The first and second lifts should be done by the end of the week.
· Rick mentioned that a few minor glitches are being worked out with the new E-911 and
phone system equipment.
· The police department is hosting a dispatch school at the fire hall in the FAP this week.
o Two Laurel dispatchers are attending the school at no charge.
· Rick requested that the swearing in ceremony for William Brew III be added to the
council agenda on June 20~.
o Discussion regarding who will do the ceremony since Mayor Olson will be gone
· Ambulance department has had to rent a room for classes.
o Rick suggested that rooms might be available at one of the school buildings.
The meeting adjourned at 9:00 a.m.
Respectfully submitted,
Cindy Allen
Council Secretary