HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.16.2006 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 16, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Gay Easton
Ken Olson
OTHERS PRESENT:
Mary Embleton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
There was no public in attendance.
The minutes of the May 2, 2006 Budget/Finance regular meeting were approved as presented, via motion
by Gay, seconded by Ken, and passed unanimously.
April Journal Vouchers g539-542 were being reviewed by the mayor, but he hasn't finished with them
yet. Utility Billing adjustments for April 2006 were reviewed by the committee, and reflect the
increased re-connect fee. Motion by Gay, seconded by Doug to approve the journal vouchers and utility
billing adjustments as presented. Motion passed unanimously.
The April 2006 Financial Statements were reviewed by the committee. With 83% oftha year expired, the
General Fund expenditures are at 80%, which is ahead of last year's pace. General Fund revenues are at
76% for the year. There will be two more large revenue receipts (taxes and entitlements) coming in the next
two months. The General Fund is using nearly $238,500 fi.om reserves. However, overall, the city's funds
are $335,500 more revenues than expenditures. The negative cash figure in the E-911 and HOME funds arc
due to timing. More discussion followed. Motion by Doug, seconded by Gay to recommend approval of the
April Financial Statements to the council Motion passed unanimously.
The following purchase requisitions were presented for appmval:
STREET MAINTENANCE FUND:
2006 Polaris Ranger ATV (split with cemetery & parks CIP)
$ 3,500.00
CIP FUND:
2006 Polaris Ranger ATV (split with parks CIP & street maint.)
2006 Polaris Ranger ATV (split with cemetery CIP & street malnt.)
$ 3,000.00
$ 3,000.00
WATER FUND:
Install security light at Murray Park booster station - water system
$ 2,365.00
The committee reviewed the Comp/OT reports for PPE 5/7/06. Mary stated that the DEA overtime
reimbursement fi.om the feds occurs monthly, and the DUI/STEP overtime reimbursement from the state
occurs quarterly.
Budget/Finance Committee
May 16, 2006
The Payroll Register for PPE 5/7/06 totaling $131,234.31 was reviewed by the committee. Motion by
Gay, seconded by Doug to recommend council approval of the payroll register. Motion passed unanimously.
Mary updated the committee on the following projects:
Budget Process - A revised budget calendar was distn~outed, setting new dates for preparing the budget.
Mary reported that she is entering the revisions for the preliminary budget for the General Fund. She also
reported that information was received Monday regarding an increase in the unemployment rates charged to
the city, fi~m .25% to .35%.
Special Assessment delinquency - Mary was contacted by a taxpayer who recently purchased 212 Durland.
The buyer found out after the purchase that there were deLinquent assessments on the property, totaling
$129.27. These were for both Light District g2 and Street Maintenance for 2002, 2003, and 2004. Mary told
the committee that she thought there may have been some corrections done to the property records by the
DOR after the property transaction occurred. Typically, delinquent taxes and assessments are taken into
consideration during the time of the sale. Discussion followed. Mary was instructed to do more research, and
bring this hack to the next meeting.
Perry did not attend the meeting, so Ken updated the committee on the following projects:
Park Maintenance District - Mayor Olson stated that Mary will give a presentation on mills vs.
assessments at the May 30th workshop. SID #111/East First Street - Mary stated that Payment #3 is
being processed, and the project is 56-57% cemplete. Ken reported tbat the handicap parking designated
areas will be located on the west sides of the blocks.
CIP - Department heads are being instructed to bring the CIP books to the Monday morning staff
meetings for updating and to make it current.
Impact fees - Ken stated that information must be gathered and used to present valid reasons for charging
these fees.
Other issues: Mary reported on the MLCT District #11 meeting that was held today in Billings. Local
Option Taxes was the main topic of lively discussion. Representatives from the City of Billings stated that
they supported Local Option Taxes only if they did not have to share the revenues with the outlying cities and
towns. Other Billings representatives stated that a new revenue stream would be appreciated, even if that
revenue was to be shared. Other topics included Public Defense, Land Use, and Entitlement information.
Mary will distn~bute this to the council. Mark reported on the cash/financial trends worksheets that he
obtained at the Institute. These were designed by the Local Government Center. He also reported that Ken
and Judy are going into private practice under the business name of Local Government Associates.
The next regular Budget/Finance meeting will be held on Tuesday, June 6th, 2006 at 5:30 p.m.
The next agenda will include the same items.
The meeting adjoumed at 6:17 p.m~
Respectfully Submitted,
Mary lC l~mbleton
Clerk/Treasurer
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