HomeMy WebLinkAboutDepartment Head Meetings Minutes 05.22.2006 MINUTES
DEPARTMENT HEAD MEETING
MAY 22, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Jan Faught
Rick Musson
Mary Embleton
Peggy Arnold
Gay Easton
Steve Klotz (8:43 a.m.)
Larry McCann led the meeting.
Council Workshon Agenda - May 23~ 2006
· 2006-2007 Preliminary Budget for the General Fund
o Perry will report on the General Fund budget.
o The council will have the opportunity to ask questions and give input.
o Department heads are encouraged to attend the council workshop.
o Discussion:
· Perry had mistakenly left capital in a couple department budgets, and this has
been corrected.
· Mary needs to change the allotments of the public works department
employees.
o Rick mentioned the revenues received by the police department through the COPS
Grant, SRO program, and the HIDTA program and questioned why there is no
ability to add another FTE through these revenues.
· Mary stated that, if the police department were in its own fund, it would be
easier to track the amount of reimbursement received.
· Police depamnent's overtime budget was $36,000 last year and reduced to
$26,000 for the next fiscal year.
· Holidays, the drug unit, and the DUI/seatbelt program are the three
main reasons for the overtime expenses.
· The fire depa~huent brings in $40,000 in fire contracts more than the
department's budget.
· With General Fund departments, the revenue goes into the general pot and
there cannot he a tight relationship between revenues and expenditures.
· Perry and Mary are responsible to make the council aware that the police
department is reimbursed for various expenditures.
· Mary stated that there are no guarantees that the revenue streams will
continue.
· The COPS Grant will not continue, the SRO contract is being
renegotiated, and HIDTA is a federal program.
· If revenue streams are no longer available, it would be difficult to
fund another full-time employee.
· Perry mentioned that Mayor Oison is uncomfortable with hiring more than
one full-time employee per year, and the proposal to hire a full-time planner
will be presented to the council soon.
o Discussion regarding:
· Hiring additional full-time employees
Department Head Meeting Minutes of May 22, 2006
· Commercial growth provides more increased revenues than residential
growth.
· If the population of City of Laurel increases to 7,500 in the 2010 census, a
full-time fire department would be required.
· The current fire district contracts would continue.
· Hiring a full-time planner
* Perry stated that Mayor Olson wants to present it to the council at
tomorrow night's workshop.
· If there are no objections, the hiring process would begin.
· A planner could be hired by July 1 ~t, and Cai would provide training
for up to six months.
· Cal will be required to attend staffmeetings and to document his time
worked.
· Pvrry recently received a copy of thc interlocal agreement with the county
and will give a copy to Mary.
Council Workshop Agenda - May 30, 2006
Poliee De artment:
· Police Officer appointment - William Brew III
o Yesterday was Jody Smith's last day at the police department.
Plannine Board:
· Resolution - Conditional Use Permit for St. John's Lutheran Ministries (PH 05/16/2006)
o The conditional use permit is for The Crossings, which is part of St. John's Lutheran
Ministries.
Fi~ Denartment:
· Fire District Contracts
o Three fire district contracts were approved by the council on May 16th.
o One additional contract has been received, and reminders were sent to the other two
districts to return the contracts.
Public Works Department:
· Resolution - Management Agreeraent with the Laurel YMCA for the swimming pool
o The one-year agreement is for $35,000.
· Resolution - Landfill Use Agreement with the City o f Billings
o This agreement is done annually.
Resolution - Agreement with Cotter's Sewer & Portable Toilet Service, Inc.
o The agreement will provide temporary bathrooms at Kiwanis Park until a permanent
bathroom is installed.
· Resolution- Change Order No. 1 and Change Order No. 2 for the East First Street project
o The change orders are for curb box work and additional tree removal and
replacement work.
Public Utilities Depar~ent:
· Resolution - Change Order for the Main Street Waterline Project
o The task order was for core samples in the project.
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Department Head Mee~g Minutes of May 22, 2006
Clerk/Treasurer:
· Resolution - Memorandum of Understanding with Benrtooth RC&D Economic
Development District
o The memorandum o f understanding is presented annually.
· Information on bonding, assessments, end mills
o Mary will present information on the differences between GO bonds, maintenance
districts, and levying mills.
Jennifer Johnson:
· YI-IPB - Preserve America Designation
Executive review:
· Yellowstone Conservation District - Letter of Support for the groundwater study grant
o The Yellowstone Conservation District has requested a letter of support to determine
what effect the digging ofwelis has had on the aquifer.
· Lighting at Kids' Kingdom in Kiwanis Park
o Steve mentioned that a standard foot-candle per square foot is required.
· Parking requirements in Community Commercial and Highway Commercial Zones
o Discussion regarding parking requirements:
· The requirements should not be changed within zones, but a variance could
be submitted for particular requests.
· Lowering the parking requirements in a community commercial zone would
allow business parking on residential streets.
Discussion
· Steve suggested that the city logo could be changed.
o The current logo has the railroad and the refinery on it.
o People would need to get involved in the process, and a new logo should be
patented.
P,ny will present it to the council at the council workshop on June 13th.
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CIP
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Discussion will begin at the department head meeting next week.
Due to Memorial Day, the department head meeting will be held on Tuesday, May 30th, at
8:30 p.m.
o Steve will lead next week's department head meeting.
· The July 4th council meeting needs to be rescheduled.
· Jan mentioned that the ambulance has been damaged in the passenger rear comer several
times.
o Wheeled Coach could fix the darnage, but the ambulance would be unavailable for
several weeks.
· Peg will not attend the department head meeting next Tuesday as four first grade classes will
be touring the h"orary that day.
· The 4H Club recently painted the curb, planted flowers, and replanted a tree at the library.
· The new phone system was installed at the FAP last Thursday and voice mail is now
available.
· The E-911 project starts today and dispatch will be moved to the DUI room temporarily.
Dopartment Head Meeting Minute~ of May 22, 2006
o Installation of the furniture will begin on Wednesday.
o The floors will be stripped and waxed on Tuesday night.
Mary inquired regarding the status of the microphones for the council chambers as it is
difficult to hear some voices on the recordings.
Helen Gonsowski from MMIA will present information regarding the health insurance at a
meeting today at 1:30 p.m. in the council chambers.
o A change regarding dependent status will be explained.
o There was further discussion regarding:
· The Insurance Committee asked for an 80/20 plan, but Blue Choice is no
longer available under MMIA.
· MMIA is the city's plan and Blue Cross is the third party administrator.
· Medical Savings Plan
· MMIA gave a 9.8 percent increase in this year's premium.
· City of Laurel has a five-year contract with MMIA for health insurance.
· Insurance Committee makes a recommendation regarding health insurance.
· The union gives its stamp of approval for the recommendation.
· The City of Laurel offers the health insurance benefit and the council makes
the final decision.
· The puss~ility ora flex plan was mentioned.
The meeting adjourned at 9:44 a.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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