HomeMy WebLinkAboutDepartment Head Meetings Minutes 06.05.2006MINUTES
DEPARTMENT HEAD MEETING
JUNE 5, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT: Perry Asher Mary Embleton
Larry McCann Terry Ruff
Rick Musson Will Guenthner
Gay Easton Steve Klotz
Cal Cumin
Steve led the meeting.
Council Agenda -June 6.2006
Recognition of Project HELP founders and volunteers
• Mayor added this to the agenda
• Transfer of playground equipment is on the June 13~ workshop agenda
Appointments -new police officer, William Brew III
Conditional Use -has been through the process and public hearings - no problems
Fire Contract with Airport Authority -annual wntract
YMCA Contract to manage swimming pool -same price as last yeaz
Renew landfill wntract -same price as last yeaz
Cotter - 2 portable toilets at Kiwanis Pazk - in connection with new playground equipment
Change Order #1 -for the 32 new curb boxes for the E. First Street Project
Change Order #2 -for the removal and replacement oftrees for the E. First Street Project
Amendment No. 1 (to Task Order #10) -Main Street Water Line Replacement, 3'a to 8`s Ave.
• For additional engineering
Letter of Support - to continue the study of the affect Subdivisions have on ground water from 72"d
St. eastward
• $60,000 grant with DNRC
• Will affect Laurel's planning area
Deparlm®[ Head Meeting Minutes of June 5, 2006
Council Workahoo Aeenda -June 13, 2006
No Planning Board issues
• Planning Board reappointed Gerald Shay as the member-at-large
Park Hours ordinance -council requested options
• Cal suggested: "'h-hour after sunset to '/:-hour before sunrise" language rather than specific
times
• Steve asked if lighting would still be necessary for the new playground equipment
City of Laurel logo -ask council if they want to develop something new
• Gay gave history -came from Yellowstone Bank mural
• Steve suggested keeping the raihnad and refinery, but put something associated with Laurel
in the middle
• Cal suggested a logo contest
• Larry stated the water plant crew is interested in joining the Montana Rural Water Quality
o Would require a different logo
• Steve questioned policy on logos, and what is required to be put on all city vehicles
o Complaint that new Building Department vehicles were not properly identified
Resolutions of annexations - WTP, W WTP, Riverside Park
• Not ready -need legal descriptions
o Perry asked Larry and Steve to provide the legal descriptions
Health Insurance -need to renew before July 1 ~`
• What is the status ofthe Insurance Committee?
Contract with ME&A for Storm Water Study -Council awarded proposal to ME&A
• Staff was to meet and negotiate a contract with pricing -contract given to city attorney for
review
o Perry will check with Sam to see if contract is OK
Elk River Law Office contract -increased from $6500/mo to $7000/mo
Steve asked if the aunt allocated would be sufficient to hire afull-time, on site attorney
Discussion regarding contracted vs. employee, civil and prosecuting duties
Playground equipment -Steve reported additional vandalism
• Attempts to light fires
• Saw dust filled bathrooms
Appointments -Library (1) position
Tree Board - (2) positions
City/County Planning Board - (1 Mayor and 2 Council appointments)
• Cal stated that the current members will probably be reappointed
• Mary stated that letters from those who wish to be reappointed, be submitted to
the city
• Todd Linder will serve on the interview panel for the new City Platmer
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Department Head Meeting Minutes of June 5, 2006
Discussiou•
Mary reminded department heads that Larry Staker from ICMA Retirement, the 457 Plan
representative, was here today, and asked DH's to inform their people.
Mary reported that a sidewalk trip and fall was reported to her office, and asked what the procedure
for reporting, and who was liable
• Discussion followed -homeowners responsibility to keep the boulevard sidewakc in good
repair
Rick - E-911 installation is progressing
• Two full days of training for dispatchers and officers is scheduled for this week
• Full system should be up and running bymid-July
• Discussed what "E" 911 means
o Better identification for calls -phone number and address, along with other
important information
• No cell phone identification yet, but is compatible to be programmed for that later
• City has a contract with Qwest for their database of phone numbers and addresses
• Discussed satellite mapping - Qwest had mapped all of Yellowstone County, and city can
access it
Web Page status -still waiting for pictures and biographies from department heads
City Planner position update - ad is n,nning, and have received one application so far
• Advertising via web sites, and will also run an ad in the Outlook
Perry wants to add recycling old computers to the June 13`n agenda
Terry -Engine 1 is still out for two more weeks due to staffing shortages at the Bozeman business
that is installing the CAF system
Rick -MDT building swap -Fire Department is moving out of the building
• Will be completely out after July 4m
• Asked if city will have an auction, and suggested scheduling it in September
Perry announced that Ken will be on vacation June 16-23
City picnic tentatively scheduled for early August
• Staff suggested that city pay for all of it - no BYO
CIP
Fire Dept. - Terry brought a list of all completed projects:
• Remove: PPE (bunker gear), radios (FEMA grant), computers
• Will check on the hose test pump
• Repeater station is completed (Ambulance)
Police Dept. -remove as completed/purchased: GN2 through GN9, GN19-20
Department Head Meeting Minutes of June 5, 2006
Take out all "plans" -not an asset
GN35 -Video arraignment has been purchased
• T-1 line problem -Perry will order new one through Vision Net
• Mary stated that additional quotes should be obtained
• Rick stated that Vision Net had originally included that in their bid, so no quote was needed
• Discussion followed regarding purchasing policy (heated)
Fire Dept. requested a master list of all completed CIP items from the 2003 book
The meeting adjourned at 10:00 a.m.
Respectfully submitted,
Mary I{, E leton
City Clerk/'1'reasurer
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