HomeMy WebLinkAboutCouncil Workshop Minutes 05.23.2006 MINUTES
CouNCIL WORKSHOP
MAY 23, 2006 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson at
6:34 p.m. on May 23, 2006.
COuNCIL MEMBERS PRESENT:
x Dick Fritzler
Kate Hart
x Gay Enston
x Jennifer Johnson
_x_ Doug ?oehls
x Mark Mace
x Chuck Dickerson
_x_ Norm Stamper
OTHERS PRESENT:
Perry Asher
Mary Embleton
Jan Faught
Peg Arnold
Publle Input (three-minute limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an
individual speaklng under PuNic Input is limited to three minutes. While all comments are welcome, the Council will
not take action on any item not on the agenda.
None
2006-2007 Preliminary Bud,,et for the General Fund
Peny started with the memo regarding the June 15~ meeting with Yellowstone Development
Authority (formerly Big Sky Economic Development Authority).
· Jenny would be interested to see a breakdown of tax dollars for Laurol, etc.
· Perry will ask.
General Fund Budget - Revenues:
· Taxes are currently below % of year expired, but will be getting major payment at the end of
the fiscal year.
· Licenses and permits - some increases fi'om the changes
o Discussed building permit fees
o Moved to its own fund - Special Revenue Fund #2394
Intergovernmental- Mary explained the lib 124 Entitlement
o 3.4 percent increase, less new Public Defense allocation
· Charge for service- Administrative charges - from Utilities
o SRO Program- wait for contract negotiations
· Court fines
o Reflects successful prosecution of tickets, etc.
o Discussed time payments and audit comments - not reflected as revenue
· Transfer of insurances
o Discussion of Permissive Medical Levy and Group Health Levy
Council Workshop Minute~ of May 23, 2006
General Fund Budget Expenditures:
· Non-departmental General Fund - added web site
o Economic development - BSEDA
o Air Pollution Control - part of City-County Health Department - Kate is city rep.
· Dick asked about vacation and sick pay out on Salary spreadsheets
o Used when it is known that an employee is planning on retiring
· Council- no change
· Mayor - kept health insurance in budget for future use
· Administrative Assistant
o Ail one department (was split over General Fund and Enterprise Funds last year)
o Discussed city vehicle use by administrative assistant
· Jennifer questioned the use of vehicles by staff- policy is to assign for ability
to respond to emergencies?
· Court - 3.5 percent increase in wages per union contract
o All non-union wage increases based on this, too
o Question on health insurance - 9.8% increase in the health portion only
· Caps orS1100 and $700 were explained - unchanged
o Public defense - $13,000 doesn't need to be budgeted - coming out of liB124
· Clerk/Treasurer budget
o Mary asked for more wages for staff
· Percent increases have been smallest increases for her staff- request is for
more than 3.5% - mayor and administrative assistant already said "no"
· Depauhuent heads are able make requests directly to the council
· City Attorney- $500/month or 7.7% increase in their fee
o Need to review code and audit line item and increase for codification of ordinances
· General Fund Building
o Johnson Controls - total of $93,000 budgeted, mostly in enterprise funds
· Police Department
o Wages higher than 3.5% due to contract negotiated on officers I, II, and III
o Dispatcher- will have to account for payout on retiring dispatcher
· Fire Department
o Increase officers $25 per month
o CIP transfers not included in any departments (police, fire, ambulance)
· Will bring CIP forward in two to three weeks
· Fire Inspector, Code Enforcement and Buildhag Depaxtment
o Building Dept. moved out of General Fund and in to Fund #2394
o Changes in allocated percent of time spent in each department
o The whole budget for Building Dept. will be moved out this year's budget as well
· Asnbulance Department
o Includes slight increase for volunteers
o Will have to be done by resolution
· Public Works Department
o Steve moved these costs out of General Fund, and into other funds
· Shop
o Also reallocated some wages end costs to other funds
o Loan for shop building is paid oS so no debt service for this budget
2
Council Workshop Minutes of May 23, 2006
· Cemetery
o $25,000 for plan in current budget
· $8,000 for next year
o Trees and shrubs - estimated at $16,000 for all funding sources
· Discussed census and Tree City designation
· All steps are done except allocating $2.00 per capita
Pruning line item makes up part of the per capita costs
· Library- Director Peg Arnold presented
o Board sets salaries.
· Will keep to bottom line with new wage figures
· Health insurance - will need to fully fund both positions in future (Director is
currently not funded)
Parks
Reallocation of wages
Increased fuel costs
YMCA contract remained the same
Need to budget Bill Feller's payout for retirement
Overall, budgeted appropriations are $127,000 more than budgeted revenues, so more work needs
to be done.
City Planner
o Negotiated with Cai for up to six months to finish subdv, regulations and train new planner
o Jenny suggested a one-year transition.
o Discussion regarding different transition times - one month, three months, etc.
o Jenny also suggested adding Steve and Larry to the interview committee since they
have to work with the planner.
The council meeting scheduled for Tuesday, July 4~h will be held on Wednesday, July 5th.
Mayor Olson thanked Perry for the budget presentation~
Mark stated that he likes the presentations to the full council better than to the Budget/Finance
Committee only, because it allows all eight council representatives access to the same information.
Mayor appreciated Mary's work, too.
Dick asked about the Mustang convert,lc with flashing lights, and was informed that Laurel Ford
donated the Mustang for use as the SRO vehicle for this school year.
The council workshop adjourned at 8:47 p.m.
Clerk-Treasurer
NOTE: This meeting is open to the public. This meeting is for information and discussion of
the Council for the listed workshop agenda items.
3