HomeMy WebLinkAboutDepartment Head Meetings Minutes 05.15.2006 MINUTES
DEPARTMENT HEAD MEETING
MAY 15, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT:
Lar~ McCann
Jan Fanght
Scott Wilm
Mary Embleton
Peggy Arnold
Gay Easton
Perry led the meeting.
Council Agenda - May 16~ 2006
Public hearin~ - Conditional use hermit for St. John's Lutheran Ministries
· Discussion regarding regulations for elevators in the building, check off list for depamnent
heads, sprinkler system in the building
Ponnv Day Proclamation: · Mayor will make the proclamation at the council meeting.
· Perry mentioned that a meeting was held recently regarding the Veterans' Cemetery in Laurel.
Confirmation of Appointments:
· Mayor will appoint Mike Atkinson to the Laurel Police Reserves.
Scheduled Matters:
· Ordinance mending LMC - fees and charges
o The ordinance needs to be mended to add language for annual review and public
hearing.
· Resolution - Intercap loan for the E-911 equipment
o Mary will contact Sam regarding the Opinion of Counsel letter.
· Resolutions - Fire district contracts
o Agreements have been received from the Yellowstone Boys and Girls Ranch, Fire
District No. 5, and Fire Distdet No. 8.
o Resolutions approving the agreements will be on the council agenda on May 16th.
· Resolution - Lease agreement with the Laurel Rifle Club
o The agreement is needed so the Rifle Club can apply for a NRA grant for remodeling the
indoor shooting range.
o Proposed changes for the outdoor shooting range will not affect the club's ability to use
the indoor shooting range.
o Discussion regarding the outdoor shooting range:
· Mary was at Riverside Park this weekend while the outdoor shooting range was
being used.
· She questioned who monitors the shooting range and what types of firearms are
used at the range.
o Perry stated that the city will go forward with the annexation of Riverside Park.
· The ordinance will need to be amended to allow shooting at Riverside Park for
the next five years.
Department Head Meeting Minutes of May 15, 2006
Discussion:
· Larry will meet with Cenex regarding an easement for the sewer line.
o The city will go to bid for the sewer line project in June, and bids will be due in August
so the project can begin after the ditch shuts dowr~
o The attorney would need to prepare documents for easements with Cenex and
NorthWestern Energy.
o The sewer lines are currently located on private property.
· Larry is working with GIS to redo the water maps.
· Jan will be out 0fthe office tomorrow.
· Jan questioned why the ambulance room was unlocked and open as the room is supposed to be
secure.
o Perry will address the issue.
· MMIA will give a presentation on liability and workers' comp insurance to the department
heads on Wednesday, May 17t~, at the library at 1:00 p.m.
· Bart Haskell did some work on the firewall on the server.
o The exchange server will be budgeted in the next fiscal year.
* Department heads need to submit bios for the web site and pictures need to be taken.
· Engine 1 will be out of service for a couple weeks.
o While Engine 1 is out of service, the first truck out is 30 years old and no backup truck is
available.
· Three fire district contracts have not been received: LUFSA; Fire District No. 7; Airport
Authority
· The LUFSA contract increased substantially due to building in the district.
o Mary will send reminders for collection soon.
· The fire department received a $500 grant fxom Wal-Mart last week.
· Perry asked the department heads to bring the CIP book for review at the next few department
head meetings.
o The CIP will be updated and prioritized.
o Perry wants to make all future capital purchases decisions based on the CIP.
o Need to figure out each department's capital reserve
· The fire department now has a master key to the school buildings.
o The department needs raaster keys to buildings or doors
The meeting adjourned at 9:05 a~m.
Respectfully submitted,
Cindy Allen
Council Secretary
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