HomeMy WebLinkAboutDepartment Head Meetings Minutes 05.08.2006 MINUTES
DEPARTMENT HEAD MEETING
MAY 8, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT:
Jan Faught
Rick Musson
Gay Easton
Larry McCann
Steve Klotz
Peggy Arnold
Jan Faught led the meeting.
Council Workshon Aeenda - May 9~ 2006
Police Department:
· Police Reserve appointment - Mike Atkinson, Jr.
o The appointment will be made at the council meeting on May 16th.
Planning, Board issues:
· Planning Board recommendations on annexation of Water and Wastewater Treatment
Plants and Riverside Park aRer holding Public Hearing
o Planning Board held a public hearing on May 4th and recommended approval of
the annexations.
o There will be council discussion at the council workshop on May 8th.
o The outdoor shooting range and the lease agreements need to be addressed.
· Subdivision Regulations update
o Cai will present the information to the council.
o The subdivision regulations are being coordinated with Yellowstone County's
regulations.
· Discussion regarding connecting Maryland Lane and West Maryland Lane
o Perry explained that the Development Agreement requires a bridge to be built
when Cherry Hills II is annexed to the city so the two subdivisions can share the
cost of the bridge.
o Cherry Hills II is preparing to come into the city soon.
Public Works Department:
· Street reconstruction priority list
o Steve will present the priority list for recenstruetion of streets, which also
accounts for utility needs.
o Jan requested street closure information during projects.
Fire Deparhnent:
Resolution - Yellowstone Boys and Girls Ranch fire contract
· Resolution - Fire District No. 5 contracts
· Resolution - Fire District No. 8 contracts
· Request for permission to set off fireworks on July 4, 2006
Department Head Meeting Minutes of May 8, 2006
o These items will be presented at the council workshop.
Clerk/Treasurer:
· Resolution ~ Intercap loan for E-911 equipment
o Discussion:
· The phone system will be installed in the FAP on May 18th.
· A temporary dispatch center will be set up on May 22"a and the new
furniture will be installed on May 24th.
Administrative Assistant:
· General Project Update
o Perry will present information about projects, including the web page, the budget
pmcess, etc.
· Discussion regarding the budget process and updating the CIP
o Budget approval is scheduled for August 15th, after the mill value is received.
o If revenue projections are less than anticipated, more review will be needed.
· Discussion regarding Johnson Controls
o Johnson Controls has reviewed the buildings and will make recommendations.
Executive review:
· Park Maintenance District: Maintenance Assessments vs. Mill Levy
o A district usually relates to a specific part of the city, not the whole municipality.
o The council could look at a five-year mill levy that would be earmarked for park
needs.
o There will be discussion at the council workshop.
· Change Orders on major projects - when required
o There will be discussion regarding what constitutes a change order, field order,
task order, etc., at the council workshop.
o Perry will reconmaend that the council approve a resolution authorizing the mayor
to sign off on change orders that fall within the contingency approved for the
project.
· Speed limits - out of city limits
o Speed limits on some county marls were discu_ssed at the joint meeting last week.
o Discussion regarding speed studies
Review of draft council auenda for May 16, 2006
· Public hearing: Conditional Use Permit for St. John's Lutheran Ministries for Block 3,
Lot 7, of Iron Horse Station Subdivision
The public hearing is scheduled for May 16, 2006.
· Ordinance No. O06-04- Second reading (First reading - 04/18/2006; PH - 05/02/2006)
o Discussion regarding amendment to the ordinance
o Discussion:
· Steve and Perry will review the listing of the container site fee.
· Rick and Perry will review the dog kennel fee, which needs to be
included.
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Deparlment Head Meeting Minutes of May 8, 2006
Discussion:
· With Mayor Olson's approval, the timeline for Perry to review the job descriptions has
been extended to next summer; therefore, he cannot recommend adjustments before the
next budget cycle.
· Discussion regarding transmission problems with the video arraignment system:
o Perry will contact Vision Net.
o Use of the equipment for classes and training should be coordinated with Jean
Kerr.
· Discussion regarding filming progression of projects, the State of the City address, and
recording council meetings
· Rick added the appointment of a police officer to the council workshop agenda on May
30*.
o A conditional job offer letter will be given to William Brew III, the appointment
will be scheduled for June 6th, and his starting date would be June 7th.
o Jody Smith's last day is May 21~t.
· Rick and several officers will attend Law Enfomement Memorial Day in Great Falls on
Monday, May 15th.
· Discussion regarding the needs in the State building and at the rAP
· Rick spoke regarding the mad rage issue at Lucky Lil's last week.
· Discussion about park speed limits
· The city will lose the prosecuting attorney as Keith Molyneanx has accepted another
position.
· Discussion re.~arding the mute for the 4* of July parade
o The 4u' of July Committee will meet again on May 18th.
· Information for the park kiosk should be given to Perry.
· Park issues, including park hours and speed limits, will be presented to the council at the
same time.
· Discussion regarding lighting in the parks
· Comments were made about Project HELP's playgmund equipment project at Kiwanis
Park last week.
The meeting adjourned at 9:49 a.m.
Respectfully submitted,
Cindy Allen
Council Secretary