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Home My WebLink AboutCommittee of the Whole Minutes 02.15.2000 MINUTES CITY COUNCIL COMMITTEE OF THE WHOLE FEBRUARY 15, 2000 7:56 P.M. COUNCIL CHAMBERS MEMBERS PRESENT: Chairman Chuck Rodgers Lauren Van Roekel Ken Olson Gay Easton Bill Staudinger Gary Temple Mark Mace Norman Orr Bud Johnson OTHERS PRESENT: V. Joe Leckie Larry McCann Mary Ernbleton Cal Cumm R/ck Musson Jim Stevens Jan Faught The City Council Committee of the Whole was opened at 7:56 p.m. following the regular council meeting. Ambulance Director Jan Faught, Fire Chief Jim Stevens, and Police Chief Rick Musson presented their mid- year review reports to the council. Laurel Volunteer Ambulance Service mid-year report. Jan Faught distributed information regarding the Laurel Volunteer Ambulance Service to the council, and a copy is attached to these minutes. She reported on the current crew, statistics for the first six months of the fiscal year, expenses, continuing education, and an upcoming activity. There were also three mutual aid calls that were not included on the report. Laurel Volunteer Fire Department mid-year report. Jim Stevens distributed information regarding the Laurel Volunteer Fire Department to the council, and a copy is attached to these minutes. Jim stated that the department offers the City of Laurel approximately 6,000 hours in levels of management and labor per year to maintain one of the best volunteer fire departments in the State of Montana. He presented both short-term and long-term planning goals for the department. The Laurel Volunteer Fire Department will be hosting the State Volunteer Firemen's Convention in 2001. Laurel Police Department mid-year report. Rick Musson also presented a mid-year report to the council, and a copy is attached to these minutes. The Police Department currently has ten police officers, and three full-time and two part-time working communications officers. Rick presented information regarding the expenditures of the General Police and FAP Budgets and the current and future projects. The meeting adjourned at 8:32 p.m. Respectfully submitted, Cindy Allen City Council Secretar~ Laurel Volunteer Ambulance Service Current Crew Director Assistant Director Vehicle Maintenance Attendants: Yrs Jan Faught EMT-B/TC 3 1/2 Jay Martin EMT-B/CPR-AED 5 Dan Koch EMT-B/WC Cert. Tech. 2 Scott Wiim EMT-B/CPR-AFA Tara Briant EMT-B Thom Vaughen EMT-B 1 Paul Stanford EMT-B Lori Spina EMT-B 1 Marie Besel EMT-B 10 mo. Mandy Gabrian EMT-B 9 mo. Reserves: Shane Kuper EMT-B 8 mo. Liz Guenthner EMT-B 6 mo. Russ Kepferle EMT-B-'~ 5 mo. James Brown EMT-B 3 mo. Aleta Cederberg EMT-B 1 mo. Statistics 7 / 1 / 1999 - 1 / 31/2000 Calls: Total: Transports- 183 Non Transports- 118 DOAs -9 Missed-4 Medical 147 Trauma 57 MVC 70 Expenses Uniforms 10/1999 New Ambulance in service date 12/11/1999 AED purchased with Donation Dollars 12/1999 Major Repairs made to Care 2 12/1999 Continuing Education No. Attended Big Sky EMS Conference 4 EMS Rural/Trauma 1 MEMSA Fall Conference 4 Training Coordinator Cert. 2 CPR Cert. Instructor 2 AED Cert. Instructor 1 MEMSA Winter Conference 3 EMT-B Refresher 9 Wheeled Coach Tech. 1 Ul~coming Don't Thump Your Melon Council Presentation: The Laurel Volunteer Fire Department offers the City of Laurel approximately 6,000 hours in levels of Management and Labor per year. These are hours offered by the ranks to maintain one of the best Volunteer Fire Departments in the State of Montana. These 6,000 hours are volunteer hours spent away from family and jobs and are above and beyond the £tre call hours. (178 cai1 outs in the year 1999 with an average manpower count of 20 firemen). As the City of Laurel continues to grow the Laurel Volunteer Fire Department will maintain its professionalism and continue to protect Life and Property within our jurisdiction. The Laurel Volunteer Fire Department has projected both short term planning and long term planning. Some of our short-term goals include Payroll (which at this time is on track with projections but could fall short if we have a busy month of May and/or June with grass fires). Repair and Maintenance of Vehicles (Ladder #1 has been painted and will be equipped this budget year). (Every year all vehicles receive service maintenance with Support #1 being upgraded with an auxiliary cooling fan, for the engine, to be used during extended idling periods). Repair and Maintenance of Equipment (Maintain flow tests on our SCBA masks and service testing of our air bottles and testing of our Cascade System Air Quality as per NFPA guidelines). Hall Maintenance (Cascade Room has been moved to a larger room for better accessibility to Cascade air compressor, air storage bottles, and air bottle fill stations, which is in compliance with OSHA regulations). (We have built a tool room to maintain and account for our tools). (We have built an equipment storage area to track clothing and equipment). Training (In our training program we are using new technology to train Officers and Firemen in all aspects of firefighting. (Computer generated/CD Rom) can train as a group or train at home). Training motto "Classroom/Hands-on/On the Job/Continuing Education" Some of our long-term goals include Dry Hydrant Systems within our rural areas to assist with water supply. (Rimrock Vista/Lakeside Estates/Allendale Road/Duck Creek Road/Byam Road). Replacement of Tender #I to service our contracted areas. Replacement of Cascade System air compressor to carry us into the future. Replacing SCBA bottles to maintain 75 air bottles in inventory. Upgrading/purchasing equipment to insure our present ISO Rating with the possibility of lowering our Rating with improvement taken by the Fire Department. Fire Prevention program to insure Public Safety with the motto "Prevention thru Education". James M Stevens, Fire Ctfief MID-YEAR REPORT RICK MUSSON CHIEF OF POLICE February 15, 2000 THE DEPARTMENT IS RUNNING VERY WELL. DURING THIS BUDGET YEAR WE HAD ONE EMPLOYEE (JEFF FOWLER) RESIGN TO TAKE A JOB WITH RIVALI COUNTY. WE HIRED STAN LANGVE TO FILL FOWLER'S POSITION AND RONDA DAMJANOVICH FOR THE l0TM OFFICER POSITION. WE HAVE BEEN WORKING WITH 3 FULL TIME COMMUNICATIONS OFFICERS RATHER THAN OUR NORMAL 4, AND TWO PART TIME. CHERYL MARSHALL HAS BEEN OUT OF WORK SINCE February 15, 1999. DURING THE BUDGET PROCESS LAST SPRING I REQUESTED TO ADD ONE OFFICER TO OUR STAFF, THIS WAS APPROVED BY THE COUNCIL (WHICH WAS GREATLY APRECIATED) DUE TO THE LENGTH OF TIME IT TOOK THE BUDGET TO GET APPROVED WE FINALLY FILLED THE 10TM POSITION ON FEBRUARY 7, 2000. WE ALSO ASKED FOR 3 POLICE VEHICLES FOR BUDGET YEAR 99- 2000, ONE VEHICLE WAS APPROVED UNDER THE FORD MOTOR MUNICIPAL LEASE PROGRAM. WE ORDERED THE VEHICLE AROUND NOVEMBER 4, 1999. WE ARE EXPECTING TO TAKE POSSESSION OF THE VEHICLE IN ABOUT 5 WEEKS. BUDGET-UP THROUGH THE END OF JANUARY 2000 WE ARE AT 51% IN THE GENERAL POLICE BUDGET COMMUNICATIONS IS AT 52% ANIMAL CONTROL IS AT 55 % OVERALL WE ARE AT 52 %. THE FAP BUDGET IS AT 47 % OUR HEATING SYSTEM IS OUR BIGGEST EXPENDITURE. NOVEMBER 99 WE SPENT $917.50 FOR MAiNTENANCE AND REPAIR, IN DECEMBER 99 WE SPENT $903.04 ON BOILER REPAIR. TRAINING BUDGET IS AT 47 % THIS INCLUDES PD AND RESERVE TRAINiNG. THE POLICE EDUCATION IS AT 72 % THIS IS DUE TO THE EXTRA COST TO SEND THE CHIEF TO LOUSIVILLE KY FOR A 40-HOUR MANAGEMENT OF A SMALL DEPT COURSE. WE ARE WORKiNG ON SENDING EVERY OFFICER TO A 40-HOUR TRAINING COURSE PER YEAR. PROJECTS: 1. POLICY AND PROCEDURES- OFFICERS HAVE BEEN PLACED iNTO TWO PERSON TEAMS TO WORK ON SPECIFIC SECTIONS. WE ARE STILL WAITiNG FOR SAMPLES FROM MMIA. 2. UP-GRADE COMPUTER SYSTEM. 3. JAIL CLOSUER FIELD TRAiNiNG-CHANGED OUR FTO TIME TO 12 WEEKS PER NEWLY HIRED OFFICERS. EACH NEW OFFICER WILL SPEND TIME WITH 4 OFFICERS. START OUT WITH PITTS FOR 3 WEEKS THEN TO SAUTER FOR ......... 3 WEEKS THEN TO WELLS FOR ........... 3 WEEKS THEN TO WEINREIS FOR ........ 2 WEEKS THEN BACK TO PITTS FOR ...... 1 WEEK 5. NOTICE TO APPEAR WE JUST CHANGED OUR NTA'S THIS MONTH. iN THE PAST WE WERE ONLY ABLE TO WRITE ONE VIOLATION OR CHARGE PER NTA. WE REDESIGNED THEM, WITH INPUT FROM OFFICERS, CITY JUDGE AND CLERK, CITY ATTORNEY. WE ARE NOW ABLE TO WRITE 3 CHARGES PER NTA. THIS WILL BE A BIG HELP FOR THE FOLLOWING REASONS. COST OF NTA~ 5000 COST AROUND 1500.00 INCLUDING SHIPPING. 5000 SINGLE CHARGE LAST US ABOUT 2 YEARS. WE PROJECT THAT 5000 WILL LAST US 3-4 YEARS. BIG OFFICER SAFETY .... LESS TIME ON A TRAFFIC STOP LESS PAPER