HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.07.2006MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 7, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
Chairman Mark Mace
Doug Poehis
Gay Easton
Kate Hart
OTHERS PRESENT:
Mary Embleton
Perry Asher
The Budget/Finance Committee meeting was called to order at 5:30 p.m., by Chairman
Mark Mace. There was no public in atteiadance.
The minutes of the February 21, 2006 meeting were approved via motion by Gay,
seconded by Doug, and passed unanimously.
February claims totaling $315,289.23 were reviewed. This month's claims include
payments for Intercap loans. Motion by Doug, seconded by Kate to recommend approval
of the claims by the council. Motion passed unanimously.
There were no purchase requisitions submitted for approval.
The Comp/OT reports were reviewed for pay period ending 2/26/06. This pay period
included the Presidents' Day holiday.
The Payroll Register for PPE 2/26/06 totaling' $136,561.33 was reviewed. Motion by
Doug, seconded by Kate, recommending council approval of the payroll register. Motion
passed unanimously.
Accounting Policies and Procedures: Mary reported that her department completed the
draits of the policies and procedures, and gave them to Perry for review on February 24t~.
Perry will then put them into a manual format with a table of contents, etc. This item can
now be taken offthe agenda.
Upcoming Projects: Park Maintenance District - Mary stated that she will present
information from Mae Nan Ellingson ofDorsey & Whitney regarding the differences
between a GO Bond and a Mill Levy with respect to the parks and swimming pool, at the
March 14th workshop. Doug asked if the informational kiosk was completed at Thomson
Park, which it is. The committee mentioned that information needs to be put in the kiosk
for public viewing. SID #111rE First St - The city is advertising for the bond sales at
this time, and copies of the request for bids were given to all the banks in town. Start-up
for construction will begin after April 15th, which coincides with when the asphalt plants
start up again.
Budget/Finance Committee
March 7, 2006
Page 2.
Web site development: The resolution to approve a contract with Zee Creative is on
tonight's council agenda. Mary stated that she received information on web services
provided by Laserfinhe, which the city may want to incorporate into the web site design.
Perry stated that he finally received a quote from the third company he contacted, and the
amount was over $9,000.
Other issues: Doug asked about annexations and impact fees. Short discussion
followed. Mary told the committee that she finished the MD&A on Monday and the final
dmf~ is with Perry end Ken. Once they approve it, the final document will be sent to the
auditors so that they may finish and issue the final audit. Then, responses to their
findings will be prepared and presented to the committee. The list was reviewed briefly.
Mary will go to Billings later in the week to search for an existing Interlocal agreement
with the county for the City/County Planning Board. This was item number 7 on the
auditor's findings.
The next regular meeting will be on Tuesday, March 21st at 5:30 p.m.
For next agenda: Remove Accounting Policies and Web Site. Add CIP and Impact Fees
The meeting adjourned at 5:50 p.m.
Respectfully Submitted,
Mary K. Embleton
Clerk/Treasurer