HomeMy WebLinkAboutCouncil Workshop Minutes 03.14.2006 MINUTES
COUNCIL WORKSHOP
MARCH 14, 2006 6:30 P.M.
COUNCIL CHAMBERS
A Council Work~hop was hold in the Council Chambers and called to order by Mayor Ken Olson at
6:30 p.m. on March 14, 2006.
COUNCIL MEMBERS PRESENT:
_x_ Dick Fritzler
x Kate Hart
_x_ Gay Easton
x Jennifer Johnson
_x_ Doug Poehls
_x_ Mark Mace
_x_ Chuck Dickerson
_x_ Norm Stamper
OTHERS PRESENT:
Cai Cumin
Mary Embleton
Sam Painter
Rick Musson
Steve Klotz
Perry Asher
Public Input {three-minute limit):
Citizens may address the Council regarding any item of CiO' business not on the agenda. The duration for an individual
speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action
on any item not on the agenda.
· None
PLannlnff Board issues:
· Recommendation from the City-County Planning Board to approve amending the final plat of
Laurel Business Park Subdivision, First Filing, as requested by Wal-Mart, subject to
conditions.
o Cai Cumin explained Wal-Mart's request to amend the Final Plat of Laurel Business
Park Subdivision, First Filing, in order to locate a Wal-Mart Superstore and two
outholdings at this location.
o Since this was a subsequent minor subdivision from a subdivision that was already
platted, it had to go through the subdivision process, including the public hearing,
environmental assessment, and notification of property owners.
o After a public hearing and discussion with the Wal-Mart representative, the Planning
Board recemmended that thc replatting of the final plat be approved subject to
conditions.
o Cal explained the following cenditions:
· Wal-Mart shall provide the owners of the proposed Laurel Business Park
Subdivision, 2nd Filing, who own property adjacent to the Wal-Mart property
on its east side, acceptable access across the east side of Wal-Mart's property.
· The State Department of Transportation (MDT) must approve the proposed site
storm drainage.
· MDT must approve the recormnendatious contained in the Traffic
Accessibility Study or Wal-Mart must comply with MDT recommendations.
Council Worl~hop Minutes of March 14, 2006
· Wal-Mart must install a traffic light at 4~ Street South end First Avenue South.
· Wal-Mart shall pay for and construct en extension of 4a' Street South from
Washington Avenue to Bernhardt Road with a boulevard sidewalk on one side,
paving, curb, end gutter all in accordance with City Stendards.
· Wal-Mart shall pay for a right turn lane from Railroad Street at the intersection
of Railroad end South First Avenue.
· Wal-Mart shall pave Bernhardt Road from 4t~ Street South to Railroad, install
curb and gutter on the east side of the street, with separate right end left turn
lanes at the intersection with Railroad, all in accordence with City Stendards.
· There shall be no access to Out-parcel "B' from Bemhardt Road.
· Wal-Mart shall construct and provide landscaping in accordence with
Landscape Plan Sheet PLS 8.
· Wal-Mart shall provide a detail sheet for the landscape improvements and picnic
tables at the northwest corner of the proposed detention pond (Clarence Foos
Park).
· Wal-Mar~ shall apply for a Conditional Use Permit to allow advertising for the
future land uses on Outparcels "A' end "B" on a single billboard for the Wal-
Mart Store to be located at the southeast comer of the project site in exchange
for not allowing billboards on the Outparcels.
· Wal-Ma~ shall incorporate in its building and Outparcel construction design
the bare pine log design similar to Laurel Ford and Ace Hardware.
· Wal-Mart may allow RV parking on the parking lot aiter the store opens but
without eny improvements for RV parking.
· Wal-Mart shall provide a clean Phase II Environmental Report.
· Wal-Mart shall provide a waiver of protest to the City.
· Wal-Mart shall provide a pedestrian path along the south side of Railroad
Street from First Avenue South to Bernhardt Road.
o The resolution to approve emending the Subdivision Final Plat of Laurel Business
Park Subdivision, First Filing, will be on the council agenda on March 21s~.
Application for conditional use permit for 314 Pennsylvania Avenue
o A public hearing was held on March 7, 2006.
o Smith Funeral Home requested a conditional use permit to expend the parking lot to
the north.
o The purpose of the conditional use is to make sure that the proposed use does not
infringe upon the residential neighborhood of the area.
o Landscaping will be put in between the parking lot end the adjacent house.
o The resolution to approve a conditional use for Smith Funeral Home to expand the
parking lot northward will be on the council agenda on March 21st.
Police Department:
· Police Reserve Appointment
o ChiefMusson introduced Brian Haun, who will be appointed as a Police Reserve at the
council meeting on March 21~.
o Mayor Olson thanked Brian for his willingness to volunteer as a Police Reserve.
Public Works Denartment:
* Resolution - Accept bid for the roll-offtruck
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Council Workshop Minutes of March 14, 2006
o After reviewing the bids received, it is staff's recommendation to accept the bid from
Solid Waste Systems, Inc., for $119,986.00 for a mll-offtruck.
o The resolution will be on the council agenda on March 21st.
· Resolution - Council Chambers (ceiling, lighting, mierophenes, ceiling speakers)
o The resolution would authorize the mayor to sign a contract with ACE Electric for the
lighting portion of the remodel in the council chambers.
o Steve explained that the remodel in the council chambers includes installing a drop
ceiling, improvements in electrical efficiency, sound quality, and technical recording
devices.
o The fighting portion will cost $2,210 and the resolution will be on the council agenda.
o The drop ceiling will cost $1,100 and council approval ora contract is not required.
o The ideal audio syster~ which would include individual mierophonas for each council
person and four listening receiver devices, would cost approximately $5,000.
o The complete project, including the drop ceiling, the fighting, and the audio, would
cost around $8,000 to $8,400.
o The ambulance director has suggested installing new carpet in the council chambers
and the adjoining office, which would be an additional cost.
o Funds would come from building maintenance with a year-end budget amendment.
o The resolution for the electrical work in the council chambers will be on the council
agenda on March 21st.
· Resolutions - Lobby and Building Division contracts
o Lighting improvements in the city hall lobby and the administrative assistant's office
will cost $1,800.
o The resolution to approve the contract with ACE Electric will be on the March 21st
council agenda.
· Lighting improvements in the Building Division area will cost $1,500.
o The resolution to approve the contract with ACE Electric will be on the March 21st
council agenda.
· Flooring improvements in the lobby of city hall will cost $2,468.51.
o The resolution to approve the contract with KC Interiors will be on the March 21st
council agenda.
· Discussion regarding proceeding with the project in the council chambers.
o Purchase of the audio equipment would be under the $50,000 equipment purchase limit
so a contract is not needed.
· Report: Status of the Main Street Project
o The Main Street Project is a joint project with the State Maintenance Department from
Second Avenue to Eighth Avenue for milling out the asphalt, overlaying it, and
installing curb, gutter and sidewalk.
o The sidewalks are the city's responsibility in the joint project and will require moving
some luminaries out.
o IvIDOT scheduled the project for this year, and Steve requested that it be delayed until
the next fiscal year or even thc year at%r that.
o As of the last meeting, the project has been delayed and the monies will be used on a
different project.
o The negative aspect is that the project would not be accomplished this year.
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Council Workshop Minutes of March 14, 2006
o The positive aspects are that installation of the waterline will not be rushed and the city
can review the option of an SID for the sidewalks in the project. The big benefit would
be that it allows the option of doing an SID for the sidewalks.
o If the city does not do an SID, the Street Maintenance Fund would fund all of the
sidewalks in this project at a cost of $250,000.
o This would be a conflict with the SID that was established for the sidewalk portion of
the East First Street project.
o Some preventive maintenance funds might be received for the project.
o The project has been delayed at this point.
Report: Status of the Eighth Avenue Project
o Steve explained the status of the Eighth Avenue project, which is scheduled for 2008.
o Design oftbe project would be ready for 2007, but the funding will not be available
then.
o As soon as the balance of the city's urban funds is enough, the estimated $2,000,000
Eighth Avenue project will be scheduled.
o Discussion regarding the storm water system, the installation of stubs, the storm water
study, and long-range plans
Report: Status of the East First Street Project
o Work will resume on the East First Street project on Monday, March 20t~.
o The goal for completion is the end of June.
o The contract runs out on July 7th, so the project should be completed by the 4th of July.
o There are two phases leR to finish:
· Sidewalk, curb, gutter and street restoration;
· The continuance of some utilities, as the new storm water catch basin inlets are
now plumbed into the storm water main and need to be raised to the elevation
of the new street.
o The two phases will be done at the same time so the project can be completed on time.
o Closures of East First Street and the side streets might coincide, but access will be
provided as possible.
o The entire project will be paved at one time.
PoHee Department:
· Resolution- Contract with Qwest
o Chief Musson explained the resolution allowing the mayor to sign a contract with
Qwest.
o Two of the options available to provide the information service are the State system
and Qwest.
o In Pick's opinion, the State system is not ready to go yet, so they decided it would be
best to sign a five-year contract with Qwest for the subscriber information.
o The one-time installation fee is $13,467.63, which will be paid fi.om E-911/911 funds.
o Monthly fees of $569.84 will also be paid out ofgl 1 funding.
o The resolution will be on the council agenda on March 21~t.
Cemetery Commission:
· Resolution - Comprehensive Proposal for the Laurel Cemetery - Interstate Engineering, Inc.
o Dick Fritzler presented information regarding the comprehensive proposal for the
cemetery.
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Council Workshop Minutes of March 14, 2006
The city bought eighteen acres several years ago, and three acres were used to square
offthe existing cemetery, which gives an additional fit~y years of development.
The remaining fifteen acres goes ti'om the north limits of the cemetery to the Airport
Road.
The city is currently looking at a trade for 8½ acres with some city-owned property
next to the reservoir.
Discussion regarding a military cemetery from Airport Road to the north is in
negotiations.
· A meeting with DNRC is scheduled for March 24~ at 8:00 a.m.
The comprehensive plan includes three goals: · Map the existing cemetery;
· Find out what kind of a pressure system we have now to determine how the
current pumping system can be used to create zones for a sprinkler system;
· Design of the system.
· The sprinkler system will be a loop system.
· A fully automated system would save between $8,000 and $10,000 per
year in labor costs.
Decisions regarding the master plan can be made as decisions are made regarding the
military cemetery and the land exchange.
The Cemetery Commission needs to review the changes in the proposal.
The resolution will be on the council agenda on March 21st, but there is a possibility it
would be delayed depending on the review by the Cemetery Commission.
Mayor Olson thanked Dick and Norm for their work on the Cemetery Commission.
Clerk/Trensurer:
· Budget amendment resolution- FEMA Grant
o The budget amendment resolution to increase revenues and appropriations for the Fire
Department equipment purchases is necessary due to the acceptance of the FEMA
Grant awarded to the department.
o The fire department equipment purchases will be accounted for in the General Fund.
o A public hearing is usually required when a budget amendment is presented because
the General Fund is taxpayer dollars.
· Since these are Federal grant monies and are not taxpayer dollars, a public
hearing is not required.
o Part of the match, $11,495, comes ti~m tho fire department's capital improvement
fund monies and was pledged as part of the acceptance of the grant.
o Bids have been received for the radios and the vehicle exhaust removal system, and the
remainder is for the fire engine.
o The resolution will be on the council agenda on March 21st.
· Resolution- Intercap loan for E-911 equipment
o The State will prepare this resolution as soon as the serial numbers of the equipment is
available and can be incorporated into the documents.
· The equipment has not been manufactured and the numbers have not been
assigned.
o As soon as the information is available, it will be submitted to the State and the
resolution will be brought forward to the council.
· Presentation on GO bonds vs. mills
Couaeil Workshop Minutes of March 14, 2006
o Mary presented information regarding general obligation bonds and mills,
o There was a lengthy discussion, and additional information will be presented as it is
received.
Resolution - Special Improvement District No. 111 Bonds
o We are soliciting bids for sale on the bonds for SID No. 111 for the sidewalk portion of
the East First Street project.
o Due to the nature of bidding on money issues, a short timefi'ame is needed between bid
opening and bid award.
o Bids will be opened at 10:00 a.m. on Tuesday, March 21~t, and a recommendation will
be made at the council meeting that night.
o Dorsey & Whitney will prepare the resolution, which will be on the council agenda on
March 21~.
Administrative Assistant:
· Resolution - Annexations of Wastewater Treatment Plant, Water Treatment Plant, and
Riverside Park
o Perry explained that the resolution for annexation of the treatment plants and Riverside
Park would be delayed in order for the City-County Planning Board to review the
annexation request at the meeting on April 6th.
o The resolution of intent to annex the properties will enme to the council after that.
· Schedule of Fees and Charges
o Sam is reviewing the schedule of fees and charges.
o Additional research is needed to find all the ordinances and resolutions for fees and
charges, which need to be rescinded before a new resolution is approved.
o The schedule of fees and charges will be presented soon~
Executive review:
· Flagpole annexations
o Information was distributed to the enun¢il at the meeting on March 7th.
o Flagpole is not a legal t~m, but it is used as a descriptive word.
o A contiguous boundary is not necessary for annexation, but the property owners would
have to petition for annexation.
· Grant cuts
o The Montana Department of Commerce sent information regarding the suggested
CDBG program cuts and how it would impact different communities.
o The DOC requested the city's support in writing to legislators to voice opposition to
the CDBG cuts.
o A draft letter was distributed to the council.
o Mayor Oison suggested the importance of also writing a letter to the administration
regarding this issue.
o This will be on the council agenda on March 21~t.
· Resolution- CTEP Coordinator
o Cal Cumin has served as the CTEP Coordinator for the City of Laurel.
o A resolution approving one additional year for the contract with Cal Cumin to serve as
CTEP Coordinator will be on the council agenda on March 21st.
· Mayor's Proclamation
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Council Workshop Minutes of March 14, 2006
Mayor Olson would like to invite the Laurel Lady Locomotives, coaches, and
managers to the council meeting on March 21't to recognize them as the Montana State
Class "A" Girls Championship Basketball Team.
The mayor's pwclamation will be read and distributed to the team members at the
council meeting.
Review of draft council agenda for March 21~ 2006:
· The police reserve appointment will be put on the council agenda.
Announcements: · Discussion regarding council information for the city's web site.
· Jennifer recently attend a Dan Burden Seminar, and she proposed that some crosswalks and
bike lanes be painted on downtown streets.
Attendance at the March 21~ 2006 council meeting: · No discussion.
Other items:
· None
The council workshop adjourned at 9:03 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
NOTE: This meeting is open to the public. This meeting is for information and discussion of
the Council for the listed workshop agenda items.
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