HomeMy WebLinkAboutDepartment Head Meetings Minutes 03.13.2006 MINUTES
DEPARTMENT HEAD MEETING
MARCH 13, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Jan Faught
Rick Musson
Mary Embleton
Peggy Amold
Steve Klotz
Peg Arnold led the meeting.
Council Workshop Agenda - March 14~ 2006
· Planning Board issues:
o Recommendation from the City-County Planning Board to approve amending the
final plat of Laurel Business Park Subdivision, First Filing, as requested by Wal-
Mart, subject to conditions.
· Will be on the council workshop agenda on March 14th.
o Application for conditional use permit for 314 Pennsylvania Avenue (PH held
03/07/2006)
· Will be on the council workshop agenda on March 14th.
· Public Works Department:
o Resolution - Accept bid for the roll-off track
· Sam is reviewing this.
o Resolution - Council Chambers (ceiling, lighting, wireless microphones, ceiling
speakers)
· Will be presented at the council workshop on March 14th.
o Resolutions - Lobby and Building Division contracts
· Two resolutions and two contracts will be presented for the electrical work
in the lobby and the building division.
o Report: Status of the Main Street Project
· Steve will present a report to the council regarding the joint project on
West Main Street from Third Avenue to Eighth Avenue.
· The project will probably be delayed in order to receive subsidies from
Federal preventive maintenance funds which will be available in 2008.
o Mayor Olson has also requested a brief update on the status of the Eighth Avenue
project.
· Cemetery Commission:
o Resolution - Comprehensive Proposal for the Laurel Cemetery - Interstate
Engineering, Inc.
· Cemetery Commission received a proposal from Interstate Engineering,
Inc., for design work, including a sprinkler system, at the cemeter~
· A presentation will be made at the council workshop on March 14 .
· Police Department:
o Resolution - Contract with Qwest
Department Head Meeting Minutes of March 13, 2006
· Sam is reviewing the contract and the resolution will be presented at the
council workshop.
o Police Reserve - Appointment of Brian Haun
· Appointment will be made at the council meeting on March 28th.
· Clerk/Treasurer:
o Budget amendment resolution - FEMA Grant
· The budget amendment for the FEMA Grant will be done through the
General Fund.
· A public heating is not required for the budget amendment.
o Resolution- Intercap loan for E-911 equipment
· Intereap needs the serial numbers of certain pieces of the equipment in
order to complete the loan documents.
· If the serial numbers are not available, approval of the resolution will be
postponed.
o Presentation on GO bonds vs. mills
· Mary requested additional information from MaeNan Ellingson at Dorsey
& Whitney.
· Administrative Assistant:
o Resolution - Annexations of Wastewater Treatment Plant, Water Treatment Plant,
and Riverside Park
· After the council approves the intent to annex these properties, Sam will
review and amend the ordinance regarding shooting in the city limits to
allow for the exception at Riverside Park for a certain length of time.
o Schedule of Fees and Charges
· An ordinance/resolution to rescind all fees and charges is needed.
· Then an ordinance stating that all fees and charges will be set by
resolution once each year will be presented.
· If necessary, this item could be delayed until the next council workshop.
· After Cathy researched the fees charged by cemeteries in the surrounding
area, Perry determined that the city's fees are comparable and no changes
will be made.
· Discussion regarding the annual review of fees and charges
· Perry stated that the annual review would be done by the end of
January each year.
· Mary suggested that the fees and charges should be reviewed prior
to the new fiscal year in order to incorporate changes into the
budget process.
· Discussion regarding an~bulance charges for certain drugs
· Jan will check on this.
· Executive review:
o Flagpole annexations
· Sam has determined that there are no references to flagpole annexations in
State code, so he provided information regarding contiguous versus non-
contiguous annexations to the council.
· The city council can approve non-contiguous annexations if requested by a
property owner.
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Department Head Meeting Minutes of March 13, 2006
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· Discussion regarding reapportionment of wards
· The Election Office determines the ward boundaries.
· The wards should be equivalent in population.
Grant cuts
· No discussion.
Announcements:
· Larry will be on vacation for three weeks beginning on March 17th.
· Perry asked the department heads to submit a brief monthly status report of the projects
in their department.
o Reports should be given to Perry at the beginning of each month, starting April
o The reports will be included in Perry's monthly report to the mayor.
· Jan will be on vacation from Thursday through Monday, March 16th to 20th.
· Broadband problems delayed progress on the circulation system at the library last week.
· Mary suggested that a surplus auction should be held this spring or summer.
· Discussion regarding building maintenance
o Mary asked if Steve is the designated person for the city hall building and how he
preferred to receive maintenance requests.
o Several electricians have been used for work at city hall.
o Encode Corporation has worked on the boilers at the FAP for the past three years,
and Rick would like to get a contract with Encode for that service.
o Steve had CCS do the required plumbing work on the boiler system in the council
chambers building.
Jan left the meeting at 8:56 a.m.
o Perry stated that people need to be flexible regarding the maintenance issue and
the goal is to get the work done.
o If someone is willing to change a light bulb, that is fine; otherwise, the PWD will
be available to assist.
· At Mayor Olson's request, a public safety meeting will be scheduled for next week.
The meeting adjourned at 9:04 a.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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