HomeMy WebLinkAboutDepartment Head Meetings Minutes 02.27.2006 MINUTES
DEPARTMENT HEAD MEETING
FEBRUARY 27, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT:
Lar~y McCann
Jan Faught
Rick Musson
Gay Easton
Mary Embleton
Peggy Arnold
Scott Wilm
Steve Klotz (8:55 mnx)
Larry McCann led the dapa,'tment head meeting.
Council Workshop Agenda - February 28~ 2006
· Community Wildfire Protection Plan
o Tera King, Northwest Management, Inc. will give a presentation on the plan.
o A resolution to approve the Community Wildfire Protection Plan will be on the council
agenda on March 7, 2006.
o The plan needs to be approved in order to apply for grants.
· Mid-Year Reports:
o Perry dism~outed the 2005-2006 Mid-Year Staff Report to the Mayor and City Council
of the City of Laurel, Montana to the council last week.
· Mayor Olson was pleased with the document.
o Department heads will give a five-minute presentation at the council workshop on
February 28t~.
o Discussion regarding future Semi-Annual Reports:
· Reports will be compiled and presented by the end of January and the end of
July each year.
· Reports should include accomplishments, status reports, and future
challenges/projects.
· Administrative Assistant:
o Resolution - City of Laurel Mission Statement
· The proposed Mission Statement has been reviewed by staff and will be
presented to the council for approval.
o Resolution - Development Agreement with the School District
· The Development Agreement should have been approved with the annexation
resolution.
· The resolution to approve the agreement will be on the council agenda on
March 7th.
o Resolution - City Planner- job description
· Although the decision has not been made to hire a city planner, the job
description will be presented to the council for approval.
· The full-time city planner position would he funded with City-County Planning
funds, the current position's funding, the four percent increase in the General
Fund, and the increased development fees.
o Resolution - Web site development contract
· Zee Creative submitted a proposal for development of the city's web site.
· Perry will contact other companies for proposals.
Department Head Meeting Minutes of February 27, 2006
· A resolution will be presented at the council meeting on March 7th.
o Resolution- Lobby
· Contracts are needed for installation of the drop ceiling and flooring in the
lobby, Perry's office, and the building and public works departments.
· Steve has the numbers and is working with the lowest bidder to get the
contracts together.
· Resolutions will be on the council agenda on March 7t~.
· Contracts for the acoustical ceiling, lighting, wireless microphones, and ceiling
speakers for the council chambers will be presented at the council workshop on
March 14th.
o Er~hanced 911
· Resolution - Award bid for E-911 equipment
* Resolution will be on the council agenda on March 7th.
· Resolution- Budget amendments - 911 and E-911
· Resolution will be on the council agenda on March 7*.
· Resolution- Intercap loan
· The Intereap loan is needed for the unfunded portion of the E-911
equipment purchase.
· Tho$85,0001oanwillbepaidoffoutofgll funds over five years.
o Resolution - Amend Resolution No. R05-78
· Resolution No. R05-78 awarded JTL the bid for the East First Street project
contmet.
· The resolution incorrectly refers to an Urban Highway Pilot Program grant and
needs to be corrected.
o Information regarding tho old asphalt plant
· Discussion regarding abatement of the asphalt plant
· The plant has been repossessed by the bank.
o Information regarding Riverside Park
· Perry will give the council an update about the park leases and exposure with
the shooting range at Riverside Park.
· Annexation of Riverside Park could proceed with an ordinance change
allowing shooting in the park until a certain date.
· Resolutions for annexation of tho Wastewater Treatment Plant and the Water
Treatment Plant will be presented at the council workshop on March 14th.
· Annexation of the cemetery will be delayed until the land negotiations are
o Attorney: · Information regarding flag pole annexations
· The council has requested some information regarding flag pole annexations,
and Sam will present the information.
· Rick stated the need for caution with annexations so that clear direct lines are
available for emergency services personnel.
· He stated that annexations should include all of a street or none of a
street, not halfofa street.
Gay Easton will lead the council workshop on Tuesday, as Mayor Olson will not be able to attend.
Announcements:
· Installation of the vehicle exhaust system will begin at the fire department today.
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Departmeat Head Meeting Minutes of February 27, 2006
· The fire depathnent recently received a $1,000 grant from the Stillwater Mine.
· Engine 1 will go to Bozeman for repairs in the beginning of March.
· Discussion regarding statewide police jurisdiction:
o The police department and one Yellowstone County deputy attorney are interested in
it.
o The goal is not necessarily to patrol counties or highways but to provide coverage
when and where it is needed.
o A current statute allows police jurisdiction within a five-mile area for disturbance of
the peace and to serve a warrant.
· A Suburban has been purchased for the animal control vehicle.
· Discussion regarding the Emergency Services Committee:
o No meeting is scheduled for today.
o Rick stated that there is not a definitive reason why the committee meets.
o Perry will talk to Mayor Olson about the function of this committee.
o Four standing committees are listed in the Laurel Municipal Code:
· Budget/Finance Committee
· Emergency Services Committee
· Public Works Committee
· Human Relations Committee
o Mission statements are needed for the committees.
· The resolution for the flooring and electrical work in the lobby will be presented at the council
workshop.
· Mary is working on the bond sales resolution for the sidewalk portion of the East First Street
project.
· Six bids for the garbage truck were received at the bid opening last Friday.
· Mary should find out the status of the Intereap loan for the E-911 equipment today or
tomorrow.
· Yellowstone County passed an e-mail retention policy, which was effective on February 17th.
o E-mall will be retained on the county server for thirty days.
o Yellowstone County recently changed to .gov, which is exclusive to government
agencies.
· Perry is working with Mary to restructure the budget.
· The City of Laurel received the System of the Year Award from Montana Rural Water at the
conference in Great Falls last week.
o The award will be presented under the Ceremonial Calendar at the council meeting on
March 7th.
The meeting adjourned at 9:20 a.m.
Respectfully submitted,
Cimty Allen
Council Secretary
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