HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.07.2006 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 7, 2006 5:30 PaM.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug PoeMs
Mayor Ken Olson
Gay Easton
Kate Hart
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was caned to order at 5:30 p.m., by Chairman Mark
Mace. There was no pub#e in attendance.
The minutes of the January 17, 2006 meeting were approved via motion by Doug, seconded by
Kate, and passed unanimously.
January claims totaling $145,486.67 were reviewed. Motion by Doug, seconded by Kate to
recommend approval of the claims by thc council. Motion passed unanimously.
The following purchase requisitions was reviewed and approved:
GENERAL FUND:
Honda generator with light- Fire dept. $ 2,200.00
WATER FUND:
Replace computer - plunt $ 1,615.00
Digitize water line maps - system $ 2,500.00
SEWER FUND:
Digitize sewer line maps - system $ 2,500.00
The Comp/OT reports were reviewed for pay periods ending 1/15/06 and 1/29/06. Mary
informed the committee that the staffing level for dispatch is back to 100% with the return of
Cheryl Edgmond and the hiring of the new relief dispatcher, Teresa Cappel. Therefore, the
overtime should be less. Discussion followed.
The Payroll Registers for PPE I/15/06 totaling $126,070.51 and for PPE 1/29/06 totaling
$134,204.97 were reviewed. Motion by Doug, seconded by Gay, recommending council
approval ofthepayroll register. Motion passed unanimously.
Accounting Policies and Procedures:
project, due March 1st. Mary reported that staffis reviewing and working on this
Upcoming Projects: Park Maintenance District - Mary stated tbat Mae Nun Ellingson of
Dorsey & Whitney suggested that the city may want to consider levying mills rather than an
assessment for parks. The language put to the voters could include provisions for a certain
amount to be set aside for the purpose of the pool, thereby keeping the city's ability to do a GO
bond intact for a new fire station, for example. Mayor Olson stated that the council needs to
Budget/Finance Committee
February 7, 2006
Page 2.
consider different options and the impact those options have on the taxpayer. He also stated that
he would like to start informing the public with a "State of the City" address on cable Channel 9.
Discussion followed. SID #111,rE First St - The city has an agreement with Dorsey & Whitney
for the SID bonds, and Mary contacted them to ask when and how to proceed with the sale of the
bonds. The sale of the bonds will need to be advertised, and notice will be sent to Yellowstone
Bank and the Bozeman contact. Mark mentioned that there may be an interested party in Billings
as well.
Web site development: Perry met with Z Productions, who gave a proposal. Another company
has been contacted for a proposal too. Mayor Olson took that task force offthe committee list,
since Perry is taking care of the issue. Discussion was also held regarding the photos of the
council for the web page, as well as for the city hall lobby.
10-year Cash Flows: Perry did not attend this meeting, so there was no report.
Other issues: Mary told the committee that the E-911 Equipment bid was contained in the
binders in their mailboxes. The total bid of $236,786.40 is on page 143 of the document. Rick is
reviewing the bid, and will make his recommendation at the February 14tu workshop. Mary also
told the committee that Intercap loans are being considered as funding sources for both the E-
911 equipment and the East First Street paving projects. The E-911 loan can be paid hack by 911
revenues (approx. $32,000 per year), which will double now that the E-911 equipment will be
installed. Intercap has already prepared a couple of payment schedules for a $330,000 loan for
the East First Street project. Mary explained the process to the commi.ttee. Mary also told the
committee that she contacted JeffBollman of the DNRC about thc letter dated January 31~t
regarding a meeting on February 15~ in Billings. The meeting will be to inform interested parties
of the Record of Deeision on the management of Trast lands in this area. The closest parcel is
north of Laurel: Section 32, Township 1 South, Range 24 East. The airport already encroaches
on this parcel. The DNRC is encouraging urban development of these School Trust lands.
Mayor Olson, Gay, and Mark all stated that they would like to attend.
The next regular meeting will be on Tuesday, February 21~t at 5:30 p.n~
For next agenda: Same as before.
The meeting adjourned at 6:08 p.m.
Respectfully Submitted,
Clerk/Treasurer