HomeMy WebLinkAboutDepartment Head Meetings Minutes 02.13.2006 MINUTES
DEPARTMENT I-~.AD MEETING
FEBRUARY 13, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Jan Faught
Rick Musson
Steve Klotz
Peggy Arnold
Scott Wilm
Council Workshon Aeenda - Februnry 14~ 2006
· Yellowstone County Terrorism Plan
o Jim Krai~ will give a presentation on the updated plan.
o Thc city council needs to adopt the plan by resolution.
o Discussion regarding:
· Training sessions
· NIMS training
· WMD training
· Planning Board issues:
o Recommendation from Planning Board regarding application for conditional use at 314
Pennsylvania to allow expansion of Smith Funeral Home parking lot.
· Council will set the public hearing for March 7, 2006.
o Recommendation from Planning Board regarding a request to extend the one-year
approval time~ame for Laurel Business Park, 2~a Filing, Preliminary Plat
· Laurel Business Park is located across Barnhart Road ficom the location of the
proposed Wal-Mart.
· Laurel Business Park wants to see how demand for the property progresses atter
Wal-Mart is finalized in order to make it as profitable an enterprise as possible.
* Police Department:
o E-911 equipment
· One bid was received for the E-911 equipment.
· The bid amount from Industrial Communications was for $236,786.40.
· Industrial Communications will present information regarding E-911 at the
council workshop.
· The resolution to accept the bid will be on the council agenda on February 21 ~t.
o Racial Profiling Policy
· A resolution adopting the policy will be on the council agenda on February 21~t.
· Public Utilities Department:
o Morrison-Maierle: Presentation on wastewater for grant application to the State
· Perry and Larry will meet with Morrison-Maierle today regarding submittal of a
$500,000 grant application in May 2006.
o Resolution - Accept bid for the sewer trunk line project
· The bid was $260,000 higher than the engineer's estimate, which was done in
September 2005.
· Clerk/Treasurer:
o SID #111 updateon the East First Street project.
· Mary will get information from MaeNan Eilingson for the council's review.
· Administrative Assistant:
o Budget amendment: $7,000 for the lobby and $7,000 for the computer
Department Head Meeting Minutes of February 13, 2006
· Item will be removed from the council workshop agenda.
· Perry explained that a budget adjustment would be done at the end ofthe year.
· Steve will provide the costs for the projects in the council chambers to include in
the budget adjustment.
o Discussion of talking points for negotiations with Wal-Mart
· Perry asked the department heads to submit any ideas for negotiations with Wal-
Mart.
o Discussion regarding the traffic light at First Avenue and South Fourth Street
· State did a traffic study, which determined that a traffic light is not warranted at
this time.
· Right turn only lane will be installed.
· Wal-Mart's traffic study was conducted assuming that Fourth Street would not be
cut through to Bamhart Road, but the site plan shows Fourth Street as a through
street.
o Annexation of cemetery, WTP, WWTP, and Riverside Park
· Perry will present the annexation of the treatment plants to the council.
· The issue regarding the shooting range needs to be reviewed before Riverside
Park is annexed.
· The land issue at the cemetery needs to be resolved prior to annexation of the
· The reservoir has not been annexed to the city.
Announcements**
· Mid-Year Reports are due to Perry on Friday, February 17~.
o Perry will put the reports into one document for the council to review.
o Department will present five to ten-minute reports at the council workshop on February
25u,.
· Discussion regarding the Maryland Lane meeting on February 9th
o The main concern is the safety of getting emergency services to the correct location.
· Jan thanked the police and fire depa~h~ents for their help this past weekend.
· Peg has the map from the Friends of the Lforary for suggested locations for information signs.
· Discussion regarding a central location for the HELP helicopter to land
o Suggestion to designate the high school parking lot for this purpose
· Scott recently sent a request for money to FEMA for the portable radios.
· Discussion regarding the Mission Statement:
o Perry will present the Mission Statement to the council at the workshop on February 28th.
o Any additional input should be submitted to Perry soon.
· Articles for the newsletter, which were due last Friday, need to be submitted today.
The meeting adjourned at 9:07 a.r~
Respectfully submitted,
Cindy Allen
Council Secretary