HomeMy WebLinkAboutDepartment Head Meetings Minutes 01.30.2006 MINUTES
DEPARTMENT HF~AD MEETING
JANUARY 30, 2006 8:30 A.M.
COUNCIL CHAMBER~
PRESENT:
Perry Asher
Larry McCann
Jan Faught
Rick Musson
Gay Easton
Mary Embleton
Peggy Arno ld
Steve Klotz
Scott Wilm
Mayor Ken Olson
Council Workshop Agenda - January 31, 2006
· Police Department:
o Rick will present the following Police Reserve appointments to the council:
William Brew III, Antone Kosteleeky, Sarah Thomas, Bonita Leady, James
Huertas, Brit Rohertson, and Jeremy Waldo.
o The appointments will be made at the council meeting on February 7th.
· Discussion regarding a citizens' academy
o Rick mentioned that it is time consuming.
o Perry stated that it is good public relations for the police department.
o Perry will dral~ an article for the newsletter to determine the community's level of
interest for a citizens' academy.
· Public Utilities Department:
o Johnson Controls will present the findings regarding the meter reading system
· The council needs to decide whether to continue to move forward with an
automated meter reading system.
· The city will have to pay for any further work.
o Perry explained that Johnson Controls has determined that the system would
create mere revenue by charging for water that is actually used due to faulty
meters.
· As water meters wear out, the water continues to flow through the meter
but they read less accurately.
· Clerk/Treasurer:
o Mid-Year Budget Review is ready for distribution.
o Mary will contact MaeNan at Dorsey & Whitney tomorrow regarding the pool
bond issue.
· Mayor has requested that the council have folders with the GO bond
information.
· Attorney:
o Resolution of annexation of two folly-surrounded lots in Laurmac Subdivision
will be on the council agenda on February 7th.
· Discussion regarding annexations:
o Streets that are annexed to the curb line, center line, etc.
o Proposed annexations of Riverside Park, WTP, WWTP, cemetery, and container
site
Department Head Meeth~g Minmes of January 30, 2006
· Annexation is needed to provide law enforcement protection in these
· Discharge of firearms at Riverside Park will be an issue with annexation.
o The Park Lease Task Force will meet on Thursday, February 16th, at 5:30 p.m. in
the council chambers.
· Rental, sewer, and water fees will be discussed.
· Executive review:
o Bruce Barrett, MDOT, will attend the council meeting on February 7t~ to discuss
priorities.
o The Yellowstone Historic Preservation Board will present its annual report on
February 7t~.
o Mayor Olson will reappoint Wallace Hall to the Police Commission on February
7
· Discussion regarding the shooting range at Riverside Park
o The police department does not have use of the range and would like a shooting
range built at the container site.
o Perry said there will be further discussion regarding allowing firearms at the
shooting range at Riverside Park.
· Review of draft council agenda for February 7, 2006
o Public hearing is scheduled for the ordinance amending the zoning map of the
City 0fLaurel relating to Elena Subdivision.
o Mary mentioned that the engineers should have the plats ready for signatures at
that meeting.
Announcements:
· Newsletter articles are due on February 10~.
o Discussion regarding guidelines for articles
· Information regarding the park maintenance district and the swimming
pool
· Mayor Olson would like to give a State of the City presentation on Cable
TV to initiate discussion of the park maintenance district and the GO
bonds
· Council tabled the PMD and pool issues until fall 2006 to give the city the
opportunity to explore all options.
· P~tty stated that it is early in the process, but the public needs information as well as the
oppommity to give input back to the city.
o Mayor Olson is hesitant to put out information that might be mistaken in the
future.
o Perry agreed that the information should be preliminary and without a definite
timeline.
o Mayor Olson would like to discuss this under "Other items" at the council
workshop on Tuesday.
· Employee emergency contact phone numbers and information are due to Mary on
February 1st.
o Discussion regarding the format used at the police department
o Perry, Mary, and Rick will prepare a form for future use.
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Department Head Meeting Minutes of January 30, 2006
,~ Discussion regarding the e-mall worm advisory Mary received bom the State last week.
o Bart Haskell suggested backing up to the server every night.
· Cheryl Edgmond returned to work on January 25th and might retire later this year.
· Connie Crowe retumed to work today.
o Animal control will use the department's step van for now and Rick will begin
shopping for a replacement vehicle soon.
· David Firebaugh will be sworn in as a police officer for the city at the council meeting on
February 7
o Rick will bring the oath of office and Mayor Olson will do the ceremony.
· Proposals for the E-911 equipment close on Friday, February 3~d at 5:00 p.m. and bid
opening is on Monday, February 6th, at 10:00 a.m.
o The bid will be presented at the council workshop on February 14th and the
resolution to accept the bid will be on the council agenda on February 21~t.
· The vehicle exhaust removal system should be installed by the first week in March, and
the radios are being installed now.
* Scott stated that some issues with the repeater will be resolved.
· The CAV system is reedy to go to Bozeman for the necessary work.
o Discussion regarding options while Engine 1 is out of use
· Perry has investigated several options.
· It is difficult to rent or lease a fire truck because the owners would rather
sell the expensive pieces of equipment.
o Mayor Olson will talk to Matt Pace regarding options while he attends the
Mayors' Conference in Bozeman this week.
· Bids on the sewer trunk line project are due on February 9t~.
o Bids will be presented at the council workshop on February 14a', and the
resolution to approve will be on the council agenda on February 21~t.
o Discussion regarding the advertisement for the bid
· Larry submitted the ad and the proof will be sent to Mary.
· Public information will be displayed on the new 4xl 6 foot board in Thomson Park.
o Information should be submitted to Perry, who will give it to Steve for posting.
· Work will begin in the city hall lobby next week.
· Library employees are being trained on the new catalog system.
· Discussion regarding the bid packet for the roll offtruck
o City attorney needs to review the bid packet
o Ad must be published twice and Mary and Steve will discuss dates.
· Ambulance department is hosting a ret~asher course February l0th through 12tu at the
Cenex union hall.
o Having local instructors saves the city money when attendants need to be
recertified
· Discussion regarding the money involved and the city's affiliation with training provided
by the ambulance and/or police department
· Rick added the Racial Profiling Policy to the February 14tu council workshop agenda.
· Teresa Cappel will start as the relief dispatcher on February 1 ~t.
Department Head Meeting Minute~ of January 30, 2006
· Perry asked department heads to discuss the city's updated mission statement with
respective staffs and submit any suggestions to ~
o The next step is to take the mission statement to the city council.
· Discussion regarding the power interruptions at the council workshop on January 24~h
o A spare key is in the vault for the ambulance room door.
o ACE Electric will install emergency lighting and a transmitter offthe PA system
for receiver assist units in the council chambers.
o A drop ceiling would improve the acoustics in the council chambers.
· Mayor Oison expressed concerns about the condition of East First Street.
o JTL is responsible to ma'mtain the street.
o Steve has called Mordson-Maierle about the complaints in order to document
them in the file.
o The city crew recently cleaned up some debris on East First Street.
o Steve has requested COP's spring schedule.
The meeting adjourned at 9:34 mn~
Respectfully submitted,
Cindy Allen
Council Secretary
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