HomeMy WebLinkAboutDepartment Head Meetings Minutes 01.23.2006 MINUTES
DEPARTMENT HEAD MEETING
JANUARY 23, 2006 8:30 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Rick Musson
Gay Easton
Mary Embleton
Peggy Arnold
Joel Bamhart
Steve Klotz (8:50 p.m.)
Council Workshop Allenda - January 24, 2006
* Perry Asher will present the following items:
o Budget revenue projections
o Solution for Ambulance Service space issues
o Computer system
Council Workshoo Auenda - January 31, 2006
· Planning Board issues
o The next Planning Board meeting is scheduled for February 2"d.
· Public Utilities Department:
o Johnson Controls will give a presentation on the automated meter reading system
based on their initial findings.
o Johnson Controls did a brief analysis of the water and sewer systems and has
concluded that it would be worth pursuing further.
o The next step would be a detailed study of the meters and an analysis of the
billing system to determine how much money could be saved.
· Resolution to accept the bid for the sewer trunk line project will be on the council
workshop agenda.
o Discussion:
· Completion of the project might be delayed until fall
· Mary asked if the funding would be jeopardized.
· Easement issues need to be cleared up and materials are currently
unavailable.
· Clerk/TreasUrer:
o Mary will present the Mid-Year Budget Review at the council workshop on
January 31 ~t.
· Perry will send a memo regarding budgeting guidelines to the department heads atter the
council workshop on Tuesday.
o According to the budget calendar, the budgets are due back by February 10th.
· Attorney:
o Resolution of annexation of Lots 1 & 2, Block 04A, Laurmac Subdivision
Amended.
· Resolution of intent was approved on January 17th.
· One property owner recently questioned the tax increase after annexation
to the city.
· Executive review:
Department Head Meeting Minutes of January 23, 2006
o Brace Barrett will attend the council meeting on February 7th to discuss the
priorities of the MDOT and the city council.
o The Yellowstone Historic Preservation Board will present its annual report at the
council meeting on February 7th.
Review ofdraf[ council agenda for February 7, 2006
o Public hearing is scheduled for the ordinance mending the zoning map of the
City of Laurel relating to Elena Subdivision.
o Mary mentioned that the engineers should have the plats ready for signatures at
that meeting.
Announcements:
· West Maryland Lane
o Rick asked regarding the status of changing this street name.
o County Commissioners have scheduled a town meeting on Wednesday, February
1st, at 5:30 p.m. to meet with the homeowners on the current West Maryland
Lane.
o The County would like Gay, Chuck, and Rick to attend the meeting.
o Mary will request the hook "Local Governments Guideline to Rural Addressing."
· Pen'y encouraged the department heads to attend the council workshop on Tuesday night.
· Discussion regarding the proposal for the ambulance:
o Utilize the existing space by rearranging as proposed by the task force, switching
Jan's office for the mom on the east end of the FPP that is currently occupied by
the air compressor.
o Build one bay on the east end of the building.
o The addition would include restrooms and showers.
o Need to check with Gary to see if the addition to the building would be a small
enough change that a complete upgrade would not be required.
o Discussion regarding estimated $100,000 for the addition of one bay vs. $250,000
for a stand-alone building.
· Only one entity would gain fi.om this short-term solution.
· Because of funding, the city cannot afford the new building.
o If given the choice of a new building or a new ambulance, the new ambulance
would be the priority because it would impact patient care.
· Mary mentioned that three letters regarding excess vacation were sent out last week.
· The 1099's Will be completed this week.
· Mary is working on the annual report.
· The fire department has not heard fi'om Air Pro regarding the vehicle exhaust removal
systen~
o The signed paperwork should arrive soon.
· Gay mentioned that the task force for the park leases will meet on February 9th at 5:30
p.m.
o Discussion regarding annexation of Riverside Park, the treatment plants, the
cemetery, and the container site in order to provide police protection.
o Mark Mace and Norm Stamper are on the task force.
· Discussion regarding building a shooting range at the container site.
Department Head Meeting Minutes of January 23, 2006
o If the airport expands in the future, the container site and the range would have to
be moved.
o The airport plans to apply for the grant soon.
Discussion regarding the need to update the boiler/furnace at the FAP.
o Johnson Controls evaluates building and heat efficiencies.
· Rick will have someone attend the 4t~ of July Committee meeting on Thursday, as he will
be unable to attend.
Four individuals will be interviewed for the relief dispatcher position on Tuesday.
· David Firebaugh, the new police officer, started work this morning.
· Rick mentioned that he would swap a vehicle for the PUD camera system for a pickup for
animal control.
· Discussion regarding having a city booth on the 4~ of July.
o The booth could focus on the park maintenance district and the swimming pool
and would promote good public relations.
· Emergency contact lists need to be submitted to Mary.
o Police department enters multiple telephone numbers and contact information into
its computer system.
· Pe[ will return the library budget worksheet after the Library Board meeting on February
14u'.
· Friends of the L~rary will contact Steve regarding siguage after it meets in February.
· Larry is working on the easements for the sewer line project.
The meeting adjourned at 9:14 mm.
Respectfully submitted,
Cindy Allen
Council Secretary