HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.03.2006 MINUTES
BUDGET/FIiNANCE COMMITTEE
JANUARY 3, 2006 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug PoeMs
Ken Olson (5:50)
Gay Easton
Kate Hart (5:38)
(formerly Kate Stevenson)
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order at 5:31 p.nx, by Chairman
Mark Mace. There was no public in attendance.
The minutes of the December 20, 2005 meeting were approved via motion by Gay,
seconded by Doug, and passed unanimously.
December claims totaling $749,954.40 were reviewed. Mary explained that the total is
mainly made up of two large claims: $326,805.78 for the East First Street Project and
$300,260.00 in loan (bond) payments for water and sewer. Motion by Doug, seconded
by Gay to recommend approval of the claims by the council. Motion passed
unanimously.
The following purchase requisition was reviewed and approved:
WATER FUND:
Water fight adjudication fees - plant
$ 3,000.00
The Comp/OT reports were reviewed for pay period ending 12/18/05. Mary reviewed
the Employee Leave Report that is distributed to the committee on a quarterly basis. This
is a new format, which shows the saved holidays bank for union employees. Some
discussion followed.
The Payroll Register for PPE 12/18/05 totaling $126,926.06 was reviewed. Motion by
Gay, seconded by Doug, recommending council approval of the payroll register. Motion
passed unanimously.
Accounting Policies and Procedures: Mary reported that February l't is the deadline to
have these finished.
Upcoming Projects: Park Maintenance District - The resolution ofintent to ereateis
on the agenda tonight, so council will detcmfne how this will proceed. SID #111/E
First St - The SID bonds are scheduled to be ready for sale in January. Perry will
comact Nathan for background information.
Budget/Finance Committee
December 6, 2005
Page 2.
Web site development: Technical Edge Consulting will do a presentation at the council
workshop on January 10th. They will present information on the web site as well as other
issues, such as e-mail. The city has used up ail of their assigned IP addresses from the
state. If the city chooses to bring this service "in-house", then it can be integrated with
the Outlook calendar. This will enable staff to scbedule meetings by having access to
each other's calendars.
10-year Cash Flows: Pen-y will have this ready as part of the council budget retreat
scheduled for January 24th.
Other issues: Mary reported that the Annual Financial Report is finished, but it does
not balance and eross-check. She worked on it last week, and found a flaw in the
spreadsheet, which she corrected. However, she can't get the remainder to balance, so
she e-mailed it to Norm and Susan with the State DOA. They are aware of the pmblenh
and have granted an "informal" extension. Once the figures are correct, then the
Management Discussion and Analysis can be completed. Mary will inform the auditors
oftbe delay.
Perry informed the committee that he has been in contact with the regional director of the
cable TV company, and they will be working out the details next week for putting city
information on the public information channel. Mayor Olson stated that this will work
well in conjunction with informing the public of the upcoming Park Maintenance District
and Swimming Pool GO Bond proposals. He will be asking the council to table the
issues at tonight's council meeting in order to give staffmore time to prepare.
The next regular meeting will be on Tuesday, January 17t~ at 5:30 p.m. Kate will not be
able to attend.
For next agenda: Same as before.
The meeting adjourned at 5:56 p.m.
Respectfully Submitted,
Mary K. Embleton
Clerk/Treasurer