HomeMy WebLinkAboutCouncil Workshop Minutes 12.27.2005 MINUTES
COUNCIL WORKSHOP
DECEMBER '~7, '~005 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson
at 6:30 p.nt on December 27, 2005.
COUNCIL MEMBERS PRESENT:
x Dick Fritzler
x Kate Hart
x Gay Easton
x Jennifer Johnson
_x_ Doug Poehis
Mark Mace
Daniel Dart
Norm Stamper
OTHERS PRESENT:
Cai Cumin
Mary Embleton
Rick Mnsson
Chuck Dickerson
Sam Painter
Mike Zuhoski
Public Input (three-minute limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an
individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council
will not take action on any item not on the agenda.
· None
Planning Board issues:
· Governors Subdivision:
o A draR resolution approving the preliminary plat, preliminary annexation, and
preliminary zoning of Governors Subdivision, an addition to the City of Laurel,
Montana, was distributed.
o Discussion regarding the conditions listed on the draR resolution, and a copy is
attached to these minutes.
· Item number 1: Dixson Court will be park land, so Dixson Court will not
exist.
· Stewart Avenue has also been absorbed into park land except for
the cul-de-sac and should be changed to Stewart Court.
· Item number 2: The five-foot sidewalk will be the full length of the
subdivision from the southeast comer to the southwest comer, which is an
attempt to get a boulevard sidewalk along US 10 to Park City.
· Item number 3: A sound barrier fence is required along the residential lots
that abut Highway 10.
· Item number 4: Park Maintenance District creation forms are needed with
the final plat submittal.
· Kate asked if it will be thc same as the citywide park maintenance
district.
Council Workshop Minutes of December 27, 2005
· If the citywide park maintenance district passes, this one will not
ex'mt; however, if the citywide park maintenance district fails, this
one will still exist.
· Item number 5: Provision for construction inspectors to be on-site during
the construction of all public improvements in the subdivision.
· This clarification is stipulated because of concern and confusion
during construction in Iron Horse Station Subdivision regarding
whether the city inspectors could perform inspections since the
subdivision was not officially annexed at that time.
· Item number 6: Lots 1 and 2 are commercial lots and will only be
accessed from Highway 10 and not from the interior part of the
subdivision.
· Item number 7: Lot 3, Block 2 shall be Residential Professional Zoning.
· Correction was made by Public Works Director from "should" to
"shall."
· Item number 8: Lots 2 and 3, Block 3, shall be flag lots with common
access from Rickards Court.
· Lot 2 would be the only lot in the whole area that accesses on Solid
Avenue, which is going to be a major street, and will be accessed
from the cul-de-sac.
· Item number 9: Require that all lots with frontage on a cul-de-sac access
the cul-de-sac only.
· Item number 10: Requires a pedestrian refuge island in the middle of
Solid Avenue at the entrance offUS 10 for the sidewalk crosswalk.
· Item number 11: Pmvide for a temporary cul-de-sac at the west end of
North Toole Circle, which is a way to end the street temporarily.
· Item number l2: Provide for park land in Phase 3.
,, More centralized park land shall replace the park land area in the
southwest part of the plat.
o One cul-de-sac and one street were taken out and the
pattern of the existing street was used for access and
parking for the park on both sides.
o The new centra~ located public park is between North
Toole and West 4 Street on the east side of the plat.
o There is an additional park that goes along the Italian Drain
on the west side and a little bit of park offofUS 10 (2.2
acres).
o This is designated as park land, and one of the important
functions of this particular piece of land is as a water
retention area for a much greater area than just the
subdivision.
· The city would probably use this in the future for
holding water before letting it into the storm drain
system.
· Item number 13: Annexation of 4t~ Street West
· County Commission wants the city to annex all of 4m Street.
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Council Workshop Minutes of December 27, 2005
· County would pay for the sub base.
· This subdivision will not get to 4th Street until the end of Phase 3,
which is ten years away.
· Temporary trail is recommended down 4th Street for kids to go to
school.
· Doug asked how many owners there are in this undeveloped area now.
· Rocky stated that there are eleven owners with five on one side and
six on the other side.
· Cai explained the waiver of protest for subdivision.
o Discussion regarding how owners pay for improved street.
o Chuck asked if there was any reason why West 4th Street cannot stop at Solid
Avenue and have Ayers Avenue start at Solid Avenue and go all the way around.
· Cai explained that the city follows a north/south direction for avenues and
an east/west direction for streets.
o Doug asked about phases.
· Cal introduced Rocky Smith, who explained that Phase I, II, III, IV will
start south and work north.
· Phase I is 64 lots with about 20 houses built per year and will take about
three years to complete.
· The phases will take seven to ten years to complete.
o Chuck asked to go back to item number 8.
· Lots 2 and 3 cannot be accessed by Solid Avenue.
· If that is not done, those will be the only two lots in that area that access
onto a minor arterial or a major collector street.
o Dick asked regarding the north boundary.
o Chuck asked regarding commercial lots and why Phase II would not be started.
o Mae Fogelson - Engineering, Inc.
· Added extra asphalt on streets that will have heavy construction traffic
o Doug - West 4t~ Street sidewalk (or path) for school kids
o Kate asked how it figures with the master trail plan.
· Not in it - temporary path only
· May do a trail on the east side of subdivision
· Can be put in as a condition
· Process discussed
o There will be no public hearing for the plat or annexation, but there will be a
public hearing for the zoning.
Elena Subdivision: 2~ Filing - final plat approval, annexation, and zoning changes
o Resolution No. R04-125 was preliminary.
o Reviewed conditions that were passed by the city council on December 7, 2004.
· Item number 1: Approval of the proposed zoning.
· Item number 2: Construction ora sound barrier fence along the south side
of Woods Way (which will become West Maryland Lane) in the back of
existing houses to the south that will become double-frontage lots.
· Item number 3: Existing irrigation fights and location of such irrigation
ditches must be guaranteed.
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Council Workshep Minutes of December 27, 2005
· Item number 4: The requirements for fire protection of the fire department
must be met.
· Item number 5: The requirement for weed control noted in the comments
from the County Weed Department must be addressed.
· Item number 6: The easements requested by the utility companies must be
provided.
· Item number 7: Proposed subdivision will not be annexed to the City until
contignaiity has been established and rights of way for the needed water
ad sewer mains are obtained and provisions for the construction of the
Maryland Lane bridge over the Big Ditch are addressed.
· Bridge - waivers are in place so that it will be funded with SID.
· Item number 8: The requested zoning was explained as stated on the draft
resolution.
Pat Davies, Engineering, Inc., presented a map.
Zoning - no commercial lots except for Lot 1, Block 3, which pre-dates the
change in the Growth Management Plar~
· Cai said the council did that through changing it in the Master Plan.
· Discussion regarding Neighborhood Commercial for Lot I, Block 3.
· Mayor said to inform the developer that he can apply for a change.
After the final plat and accompaniments have been checked for compliance and
signed by the City Planner and Public Works Director, and at~er the resolution
approving the final plat and the ordinance approving the designated zoning have
been signed by the City, the Mayor and City Clerk shall sign the two Mylar copies
of the final plat, subdivision improvements agreement, petition for creation of the
park maintenance district, and other documents included in the final plat
submittal.
The clerk-treasurer will file a certified copy of the resolution and a copy of the
ordinance approving the zoning for the subdivision with the Clerk and Recorder
of Yellowstone County, the GIS Department, and the State Department of
Revenue within one week of approval.
Number 7 h~as already been done, so no timing problems for annexations.
Ci~, Attorney:
· Park Maintenance District/Swimming Pool Projects
o Sam explained the need to handle both as separate and distinct projects.
· Sam explained the draft resolutions for the swimming pool project and the
creation ora park maintenance district.
o Proposal for the pool is $2.1 million; bond cap is $1.6 million.
o Park Maintenance'District is needed to fund the operation and maintenance of the
new pool.
o Discussion re,ar, ding putting them together
· May 6 is the voting date.
· Doug asked if the city can do park maintenance in May and pool in
November.
· Kate stated that the pool is the "carrot" and design information to explain
to voters that they need to vote for both to work.
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Council Workshop Minutes of December 27, 2005
· Mayor called the council's attention to the five-year %-cent proposal,
which is attached to drat~ resolution
· Kate stated that the pool is the number one request and it is more of a
"marketing" issue.
· Doug suggested continuing with both with a focus on marketing.
· There is a risk that one may fail.
o Mayor Olson asked if the council is willing to takethe responsibility if one fails.
o Kate stated that the new pool would be less of an encumbrance on the General
Fund than the current pool.
o Jenny stated that the council first talked about separate issues, with park
maintenance being the first priority and a safety mill being the second priority.
· Jenny said to let the people decide.
o Gay stated that the park maintenance is needed.
· The pool can stand on its own, but the question is how to maintain it after
it is built.
· Would rather see it separated and focus on park maintenance first -
May/November
o Doug said the pool would still be the "carrot."
o Sam said that both can still be brought forward and let council decide.
o Kate stated the need to be careful, as the park maintenance will not build a pool,
so need to keep at same time.
· If one fails, repackage and try aga~
· Sam stated there are time limitations on ballot issues that fail.
Gay stated that park maintenance should be first, and the city may get another donation
for the pooL
Mayor stated that there is a cap on the pool bond, which will provide only enough dollars
for the pool with no extras.
More money is needed for the pool, and the park maintenance cannot help build the pool
Sam left at 7:52 p.n~
Police Department: RFP for E-911
· Plan was approved by the State of Montana
· Go to two-station dispatch
· Asking for remote station
· Next quarter pay-out will include the E-911 ($105,000)
· Will need total orS190,000
· Have about $40,000 in 9-1-1 and will need to get an Intercap loan
· Cell phone 9-1-1 goes to Billings
· Mike Zuhoski - will become phase 2 compatible (wireless)
· Billings and Laurel only two approved
· Timeline is also submitted
o RFP on January 3ra
o Three weeks to bid
o Up and running on July 1, 2006
· Administration gives ok to go RFP.
Council Workshop Minutes of December 27, 2005
Clerk/Treasurer: Insurance transfers · Housekeeping item for accounting
· Done twice a year after the big tax collections are received in December and June.
· Worksheet (attached to the drat~ resolution) shows there is still not enough to cover all of
the General Fund insurance costs.
· The resolution for the insurance transfers will be on the January 3rd council agenda.
Administrative Assistant: Fee Schedules · Fee schedules arc not ready yet.
· All fees will be put into one resolution
· Currently, there are fees in resolution and in ordinance.
· Need to take fees out ofordinanco first.
· Perry anticipates that the fee schedules will be ready by January 10th.
Alderwoman Johnson: Montana Main Street Program workshop
· Pilot Program- 2005 Legislature approved the programs
· The Main Street Programs have existed since 1988, but there was no funding available.
o Two Montana pilot cities will be chosen in 2006.
o No grant money is available
o Training to help ourselves
o The workshop was a mandatory part of the application.
o Only expect five to twelve applications
o Cities over 5,000 populations must:
· Hire full-time director
· Get $60,000 in pledges
· No more than 30 percent of the $60,000 is public money over two years.
o Letter of intent to apply is due January 2~d
o Does not lock ns in
o Jenny is asking the city to support and send in letter of intent to apply.
· Doug questioned whether we already have the director ability in the LDC.
o Can be coordinated, but must clarify that person works for the city.
· Funding to be diversified
· Can bring in National Main Street representatives for $950 per day.
o Have been in Laurel TCSP Program and no one had time.
· Kate stated there is no chance to get additional dollars, even fxom the Chamber.
· Mayor Olson stated that the city's plate is full.
· Perry stated that we do not know if Wal-Mart is definitive.
Executive Review:
· Officers of the Council
o Judge Larry Herman will swear in newly elected officials.
o Council needs to elect president and vice-president.
Review of draft council auenda for January 3, 2006
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Council Work~hop Minutes of D~ember 27, 2005
· DraR agenda was not done, but will be in boxes tomorrow.
Announcements
· None
Attendance at the January 3ra council meeting
· Chuck may not attend, as his father-in-law is not doing well.
The council workshop adjourned at 8:26 p.m.
Respectfully submitted,
Clerk/Treasurer
NOTE: This meeting is open to the public. This meeting is for information and discussion
of the Council for the listed workshop agenda items.
City of Laurel
Insurance Transfers to General Fund
7/1/04 through f 2/31/04
GENERAL FUND DEPARTMENT
Mayor
Judge
Court Clerk
Clerk/Trea~
Police
Dispatch
Building Dept
Ambulance
Public Works
Public Works Sec.
Shop
Cemetery
Animal Conb'ol
Ubrary
Parks
Pool
Total Expenses:
#1000 GENERAL FUND
Health Ins. Expense
for 7/1/05 - 12/31/05
243.6O
4,2OO.O0
12,443.64
32,487.09
67,270.68
31,177.04
6,647.44
2,663.52
511.36
488.13
4,189.60
5,721.56
5,843.64
4,200.00
9,681.76
832.99
$ 188,802.05
Group Health (~u2371) cash bal 12/31/05
Permissive Medical (~Y2372) cash 12/31/05
TOTAL SPECIAL REVENUE FUNDS:
Difference GENERAL vs. SPECIAL (short) or long
$ 71,788.39
$ 102,179.21
$ 173,967.60
$ (14,834.45)
Amounts to Transfer:
$ 71,788.39 From #2371
$ 102,179.21 From #2372
Expense to Cash Balances transferred: 108.53%