HomeMy WebLinkAboutDepartment Head Meetings Minutes 12.12.2005 MINUTES
DEPARTMENT ~EAD MEETING
DECEMBER 12, 2005 8:30 A.M.
COUNCIL CltAMBERS
PRESENT:
Larry McCann
Jan Faught
Rick Musson
Mary Embleton
Peggy Arnold
Jean Kerr
Scott Wilm
Rick Musson led the dqoal~hllent head meeting.
Council Workshoo Agenda - December 13th
· Planning Board issues
o No discussion.
· Resolution- collection of annual $2.00 service fee for all water users
o Service fee is collected for the State of Montana.
· Park Maintenance District
o Steve will present the item at the council workshop.
· Public Works/Public Utilities Schedule of Fees
o The fee schedules for public works and public utilities are ready.
o Perry received the list offeas from the fire department~
o Planning fees will be included.
· Resolution - Task Order No. 10 with Morrison-Maierle for the Main Street water line
o Task Order No. 10 is for water line replacement on Main Street fi'om Third
Avenue to Eighth Avenue.
o The highway deparmaent is scheduled to rebuild Main Street in July, but the water
line needs to be replaced first.
o The city crew was called out for a water line break in this area this past weekend.
* Update on the sewer trunk line project
o Larry stated that this project is ready to go to bid.
· Annexation of school property and vacation of street right-of-way
o Steve will present these items at the council workshop.
o The school district is ready to annex the property and the city needs to vacate the
right of way.
o The park was given to the school district, but the two short streets dedicated in the
plat were not given to them.
· Resolutions - Annexation of Solid Foundations Subdivision and Iron Horse Station
Subdivision
o Discussion regarding the annexations
o Rick stated that the police depa~haent has been patrolling these subdivisions and
thought the annexations were already completed.
o The language in the documents was not clear, and the latest Yellowstone County
map does not show these annexations.
o When the final plats were approved, there was language of annexation on the
plats.
Deparnnent He~l Meeting Minutes of December 12, 2005
· The GIS department reviews the plats, but the other departments were not
aware of the annexations.
o The Department of Revenue, the Election Department, the Clerk and Recorder's
office, and the GIS department need to be notified of all annexations and the
notification is typically done with a resolution of annexation.
o The intent was to annex when the plats were filed in April, and these resolutions
of annexation will complete the process.
Cemetery discussion
o City will go out for RFP for design of the sprinkler s~tem.
Executive review
o Letter of support from Mike Kadas, Mayor of Missouia
· Montana Municipal Power, Inc. made a formal offer to buy out
NorthWestern Energy in order to make it a public utility.
· Mary mentioned that NorthWestern Energy protested its taxes and stated
that the value was too high, but the value the State placed on their taxes is
lower than the offers received to purchase the company.
· The letter of support is requested so that NorthWestern Energy and the
Public Service Commission know that support for public power in
Montana goes beyond the five member cities of MPPI.
o Council participation in seminars · No discussion.
Announcements
· Fire depasiment received the new pagers and will return the old pagers for credit.
o The remaining equipment received fiom the FEMA grant will be received soon.
o Public Utilities Deparlxnent could use several of the mobiles.
· Larry and Terry will need to discuss this.
· Discussion regarding communication between emergency services depa~hnants within
the City of Laurel, Yellowstone County, and the City of Billings.
o The new repeater has a backup battery.
· Fire department will work up the spec sheet for the exhaust system and advertise this
week.
O
O
Court
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The depadment is obtaining equipment fiom the FEIMA grant.
The fire department has applied for additional grants.
Jean stated that there is no policy for workers and [need to update] job
descriptions.
· Discussion regarding video conferencing equipment
o VisionNet is installing the county's equipment this week and should install
Laurel's equipment on Thursday or Friday.
· Jan thanked the fired department for decorating the park.
· Discussion regarding changing the department head meeting time.
o At~er the discussion, it was agreed to continue the meetings on Mondays at 8:30
a.m.
· Police Department
o Video conferencing equipment will be installed later this week.
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Department Head Meeting Minutes of December 12, 2005
o The relief dispatcher vacancy will be advertised publicly for the next two weeks.
o Three individuals are being considered for the police officer position.
· One applicant completed the B-Pad testing on Friday, and two other
individuals will be tested on Tuesday.
o Rick will attend a funeral in Bozeman on Tuesday at 1:00 p.m.
o RFP's for the E-911 equipment will be advertised soon.
· Clerk/Treasurer:
o The council approved the resolution to change the paid days off wording in the
Personnel Policy Manual.
o Mary gave copies to the department heads to distribute to employees.
· The city Christmas party is scheduled for Saturday, December 17t~, at 7:00 p.m. at the
Best Western.
· Discussion regarding the city's mission statement
o Mary read the mission statement approved by the council on August 3, 2004.
o Perry recently dis~ibuted a proposed mission statement and asked the department
heads to review it prior to next week's department head meeting.
o Perry would like to have the city's mission statement published in the newsletter
and displayed in places for the public to view.
o All employees will have the opportunity to give input regarding the mission
statement.
· The non-union retroactive pay will be distributed on Tuesday, December 13th.
The meeting adjourned at 9:14 a.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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