HomeMy WebLinkAboutBudget/Finance Committee Minutes 11.15.2005 MINUTES
BUDGET/FINANCE COMMITTEE
NOVEMBER 15, 2005 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Co-chairman Gay Easton
Doug Poehls
Kate Stevenson
Mayor Ken Olson
OTHERS PRESENT:
Mary Embleton
Co-chairman Gay Easton called the regular meeting of the Budget/Finance Committee to
order at 5:47 p.m.
There was no public in attendance.
The minutes of the November 1, 2005 Budget/Finance regular meeting were approved as
presented, via motion by Doug, seconded by Kate, and passed unanimously.
June Journal Voucher #466, October Journal Vouchers 0514-517, and Year-end
Journal Vouchers #YEAS01-YEAS03 were reviewed by the mayor. Utility Billing
adjustments for October 2005 were reviewed by the committee. Motion by Kate,
seconded by Doug to approve the journal vouchers and utility billing adjustments as
presented. Motion passed unanimously.
The October 2005 Financial Statements were reviewed by the committee. Mary stated that
these reports do not reflect any pay increases. The General Fund is $330,000 into reserves,
which is typical for October, and will probably be higher for November. Motion by Kate,
seconded by Doug to recommend approval of the October Financial Statements to the
council. Motion passed unanimously.
The following purchase requisitions were presented for approval:
GENERAL FUND:
2005 Special Assessments on city-owned prope~y - general
Blitz fire combination package nozzle - fire dept.
Communication equipment (FEMA grant) - fire dept.
$ 14,600.00
$ 3,33O.00
$135,835.48
WATER FUND:
Valve turner -t~lant
Repair street 5 & Wyoming water leak - system
Repair street 420 Woodland curb box - system
Line locator- system
$ 5,000.00
$ 2,640.45
$ 1,995.00
$ 3,500.00
The purchase requisitions were approved via motion by Doug, seconded by Kate.
Motion passed unanimously.
Budget/Finance Committee
November 15, 2005
Page 2.
The committee reviewed and appmved the Comp/OT reports for PPE 11/6/05 via motion
by Doug, seconded by Kate. Motion passed unanimously.
The Payroll Register~ for the retroactive pay increase for union employees totaling
$26,850.13 and for PPE 11/6/05 totaling $131,790.96 were reviewed by the committee.
Motion by Doug, seconded by Kate to recommend council approval of the registers. Motion
passed unanimously.
Mary reported there was little progress on the Accounting Policies and Procedures. She
has finished the year-end journal entries, and will be able to work on the document prior to
the audit, which is scheduled for the week of November 28th.
The committee was updated on the following projects: Park Maintenance District - no
new progress; however, the mayor stated that he had held up progress on this project until
after the council retreat, which is November 18-19. Council can then determine how to
proceed. SID #111/East First Street - preparations for the sale of the bonds need to
begin, and the first contractor payment for the water/sewer line construction work has
been paid. Certified payrolls have been received and filed. The contractor will pull the
pylons out and monitor the street patches, and maintain them throughout the winter.
Web site development - Ken met with Bart Haskell of Technical Edge Consulting
today, and a meeting will he set up with the task force, consisting of Perry, Steve, Mary
and Ken. Bart will outline some options, and the estimated costs of those options, so that
they can be considered for budgeting purposes.
There were no Other issues.
The next regular Budget/Finance meeting will be held on Tuesday, December 6t~ at 5:30
p.m.
For Next Agenda: Accounting Policies and Procedures; Upcoming Projects: Park
Maintenance District, SID #111/East First Street project; Web site development.
The meeting adjourned at 6:02 p.m.
Respectfully Submitted,
eton
Clerk/Treasurer