HomeMy WebLinkAboutDepartment Head Meetings Minutes 11.28.2005 MINUTES
DEPARTMENT HEAD MEETING
NOVEMBER 28, 2005 8:00 A.M.
COUNCIL CHAMBERS
PRESENT:
Pen3, Asher
Larry McCann
Steve Klotz
Rick Musson
Jan Faught
Mary Embleton
Peggy Arnold
Cai Cumin
Joel Bamhart
Gay Easton
Discussion:
· Perry recently e-mailed a memo to the department heads regarding:
o Sending a representative to the department head meetings when the department head
is on vacation
o Schedule for department heads to chair the meetings
· Perry received and reviewed a copy of Effective Supervisory Practices fi.om ICMA.
o Atter reviewing the book, he would like to get additional copies to circulate among
the department heads for their review.
o Perry would like to discuss the book at a future department head meeting.
· Budget prep schedule
o Perry is preparing the budget prep schedule and plans to distribute it before the next
staffmeeting.
· Mission Statement
o Perry would like to develop a mission statement for the City of Laurel.
o Process would begin with input from the staffand end with approvalby the council.
o Mary explained that the present mission statemem was developed at a council retreat
and adopted by the city council.
o The Budget/Finance Committee and some other committees have also adopted a
mission statement.
Council Workshop Agenda - November 29th:
· Presentation to Bill Feller for 35 years of service to the City of Laurel
o Mayor Olson will make the presentation~
o Perry would like to set up a process to recognize employees for years of service.
· Interstate Engineering will make a presentation regarding the pool.
· Planning Board issues will be removed from the agenda, as Cal Cumin will be unable to
attend the council workshop.
· Gay Easton will present the exotic pet ordinance.
o Sam Painter is reviewing the information that Gay researched regarding pot-bellied
pigs.
· Sam will present the Purchase and Procurement Policy at the council workshop.
· Perry will present the following issues at the council workshop:
o Resolution for non-union compensation adjustment
o Storm Water Management Utility
· Perry and Larry will meet to discuss proposed projects that could be done.
o Update on the letter regarding the Police Department
· The investigation has been completed, and Mark Guy has written a letter.
Department Head Meeting Minutes of November 28, 2005
· Rick stated that most letters of complaint are received at the police
department, are not distributed to the council and the local newspaper, and he
deals with the complaints.
· An explanation of a case should not be given to the council while the
investigation is in process.
Executive Review:
o HOME Program Advisory Board appointments: Perry Asher and Robin Herman
o BSEDA Nominating Committee appointment - Gay Easton
Announcements:
* Jan mentioned that the ambulance service answered seven calls on Sunday but there were no
transports.
· The auditors are will be working in the council conference room this week.
· The Section 125 signup is scheduled for next week.
o The current schedule includes:
· Police Department - Monday at 7:00 a.m.
· WWTP - Tuesday at 9:00 a.m. and 10:00 a.m. (one time for each
representative)
· WTP - employees want to come to city hall
· Shop - Wednesday at 7:00 a.m. and 7:30 a.m. (one time for each
representative)
· VisionNet would like to install the equipment on Tuesday.
o Rick and Perry will check to see if that will work in the court's schedule.
o The next possible date is the week of December 12th when VisionNet is scheduled to
install the Yellowstone County jail equipment.
o VisionNet will hook into the fiber optics and see if that works before a T-1 line is
installed.
· Carrie Wood, the relief dispatcher, resigned effective December 3~a.
o Rick stated that, without a relief dispatcher and one full-time dispatcher, there will be
a significant overtime situation during December.
o The advertising process to fill the relief dispatcher position will start soon.
The meeting adjourned at 8:22 a.m.
Respe, ct fully submitted,
Cindy Allen
Council Secretary