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HomeMy WebLinkAboutLaurel Chamber of Commerce (7)R A 1 R O A D R E F I N E R Y C I E F 0 S E P H P 0 C A M P Laurel Chamber of Commerce "In the Historic Highway Transportation Log Cabin" 108 East Main Street Laurel, MT 59044 Phone/Fax: (406) 628-8105 www. laurelraontana.org Agenda For: Thursday, 1 Board Meeting: Noon - Call the meeting to order. Approval of the minutes from the November 3rd meeting. Bills presented for payment: a) Qwest 5~__php~ne 68.11 ' b) Gmat America Leasing - copier 78.39 c) Total bills: $146.50 To be taken out of Christmas decorations account: a) Ace Hardware - Chrislmas bulbs - $127.17 Account Balances: .11-09-05: 11-09:04: Regular checking $ 921.46 $1,835.07 Money Market savings 4~081.94 2,041.16 Total $5,003.40 $3,876.23 Christmas Decorations Accounts Total Accounts Old Business: a) Vote on Nominations for Board positions b) Pick another name for Spotlight on Business a. Handouts for Chamber Budget b. Report on work dune on Chrislmas decorations c. Put up decorations on November 27e~ - help is needed d. R & P Reports $ 375.21 2.264.06 $5,378.61 $6,140.29 O A D S T 0 7. Open Forum 8. Adjourn Meeting L O S N E VISITOR INFORMATION ° INTERPRETIVE DISPLAYS P A R E W t & C A R K Laurel Chamber of Commerce "In the Historic Highway Transportation Log Cabin" 108 East Main Street Laurel, MT 59044 Phone/Fax: (406) 628-8105 www. laurelmontana.o rg R A 1 C R 0 A D R E F I N E R Y C H I E F J BOARD MEETING - NOVEMBER 3, 2005 The Laurel Chamber of Commerce Board of Directors met on Thursday, November 3, 2005 at the Laurel Golf Club from 12:00 to 1:00 p.m. Those in attendance were President Donna Podolak, Secretary Klm Wombolt, Directors: C.J. Dah~9:?e_.ryy~ Bauck~ Glenda Seabrook, Wes Barley, Mike Nardella, and Stephnnie Potter, and Chamber members: Phyllis Bromgard, Dee Dee Crider, Shelly Townsend, and Special Guests Al and Howard Rickard. Donna called the meeting te order and asked all present to take a moment in silent prayer. Donna asked if all present bed a chance to read the minutes from the October 27t~ meeting. Glenda stated that there is a change needed to the minutes. She stated that whan the names for the Spotlight on Business were being picked, the name Howard Johnson Inn was chosen. It was stated in the minutes that Howard Johnson Inn is the former Super 8 Motel. This is not lrue since Howard Johnson lan is the former Best Western Motel. The new Best Western Motel is the former Super 8 Motel. Klm thanked Glenda for presenting this error since it would have caused a lot of confusion down the road. Klm said that she also has to make a change - not to the minutes, but to the Spotlight on Business section of the newsletter. In the past, Tendemest was chosen and they were unresponsive to having anything written about them in the newsletter. Klm will bring the names back to the next meeting to a different name can be picked out of the hat. Phyllis asked if the new Chamber member, Aunti Nona's Childcare was added to this list. K'un said that it has been added along with any additional members that jo'med the Chamber. Wes made a motion to approve the minutes, seconded by Jerry, and all present voted in favor of the motion. Bills presented for payment were: NorthWestern Energy - $19.97, Laurel Outlook - $137.55, Crymch - $124.75. Mike made a motion to pay these bills, seconded by Phyllis, and all present voted in favor of the motion. Donna fatmduced Howard Rickard and his dad, Al Rickard. Howard will be having a ribbon cutting today at the Chamber building since he has a home-besad business. O Old Business: S E P H P O C A M P A letter was given to all present about the nominations for the positions open on the Chamber Board. It stated that Donna has agreed to stay on for one more year as President. Donna stated that she would depend on C.J. who has agreed to become Vice President, for help when she cannot be there. Bob will stay on as Past President. Bob may not be able to attend many meetings since Jim Taylor of the Yellowstone Bank has been nominated as a Director. There is five positions open on the Board of Direetors because these people will be leaving: Coral Harvey Creek, Mike Nasdella, Steve O'Neil, Stephanie Potter, and Lfada Wedel. The following people have agreed to fill those posillons: Dee Dee Crider from Little Horn State Bank, Steve Diefenderfer from Tri County Rentals, Barb McCleod fi-om CHS, Inc., Jim Taylor from Yellowstone Bank, and Shelly Tow'asand fi'om Verizon - Cellular Plus. The people staying on the Board are as follows: Jerry Bauck, Wes Burley, Tracy DuFresne, and Glanda Seabrook. Wes stated that if there were additional people who would like to serve on the Board, he would be happy to step down. He feels that he is not sure if he can do justice to the position. He is not able to attend all meetings. He ex?lained that when he was on the Chamber Board of Directors in Conrad, they were not as active of a Chamber as the Laurel Chamber and they did not have as many meetings as the Laurel Chamber. Klm stated tbet it was VISITOR INFORMATION · INTERPRETIVE DISPLAYS C O S R O A S O ¥ E O W S T O N P A L E W 1 S & C A R K difficult to fred the replacements for the Board positions at this time since so ninny positions have to be filled. She asked Wes to wait until after January if he is going to resign since it will be easier to replace him at that time. She also added that Wes is doing a good job as a director and that he is not expected to be at every thing that the Chamber has going. She further explained that no one is expected at everything and that is the reason why there are 12 people on the Board. Wes said that it is difficult to attend some of the Chamber's evening and weekend events since he lives in Billings. Stephanie mode a motion to send the nomination letter out to the rest of the membership expla'ming the nominations for the open Board positions. Mike seconded this motion, and all present voted in favor of it. Klm said she would get that letter of the nominations out on Friday. The Board will vote on the nominations at the next meeting. She explained that the membership has ten days to respond to the letter and if they have other nominations, they need to have the signatures of five other members, lfno new nominations are received, the board will vote on the existing nominations. If new ones are received, then the membership will have to vote on all nominations in order to see who will be elected to the board. After the nominations are done, the new directors will have to attend a meeting in December to see what goes on at a meeting. These new directors will be seated at the fn'st Board meeting in January. Donna stated that the next regular board.meeting will be held on the third Thursday of this month, November 17~ due to ThanksgivingS' New Business: A schedule was handed out to all present for the work dates for the Christmas decorations. It has the date to work on the decorations as Saturday, November 12t~ at Westbrook Storage. Kim asked if anyone present had any sawhorses for the decorations to be put on while checking the bulbs. It was stated that last year, they did most of the work on the trailer provided by Jim Taylor. Kim stated that there would not be a lxailer this year since the decorations are not being loaded up until the day the decorations are put up. Shelly, Dee Dee, and Phyllis all said that they would bring sawhorses. When asked how many are needed, Kim said that the more sawhorses, and the more people, the faster the work would go. Kim asked what the group did for electricity last year. [t was stated that Bob talked to Rudy Groshelle about letting the Chamber plug into some electx/city at the storage unit. Kim said that she would talk to Bob about this and see what she can get done for this. The Chamber has two large extension cords that Kim will make sure to bring. The decorations will be put up on the Sunday of Thanksgiving weekend, November 27t~ and the decorations will be taken down on Sunday, January 8°. On all three occasions, everyone can meet at the Owl for breakfast at 8 a.m. and the work will begin at 9 a.m. Kim stated that Howard Rickard is able to get businesses going on becoming credit card acceptable and thought that since he was at this meeting, it might be wise for the Chamber to think about doing this. Kim said that it would be very handy to accept credit cards for memberships and the Chief Joseph Ran. Wes asked if the Chamber gets many requests for credit. Kim said that the Chamber has a few. Stephanie stated that the costs are very high and might not be the right thing for the Chamber to do. Howard explained that it usually costs about $300.00 ~or start-ap. The machine can be rented or purchased, Each transaction will cost 4% of the total amount charged. Jerry recommended that the Chamber not do this. All present agreed with Jerry. Discussion was held on setting up a Budget Committee meeting. Donna asked who was on this committee. Klm stated that Domaa, Bob, Mike and Stephanie were alt on this committee. Donna asked when the budget has to be done. Klm stated that the budget has to be completed by the New Year. A~er much discussion about what would or would not work for the meeting it was decided that Kim would put together a tentative budget and bring this to the next meeting. All present at the meeting would be able to take the tentative budget with them and changes would be made to the budget at the first meeting in December. A new budget would then be adopted by the Board at, er that. Since there were no R & P Reports, these were not handed out. Open Forum: Mike asked why there has to be two meetings per month for the Chmnber. Klm stated that it is written in the by-taws that the Board would meeting twice a month. If this were changed, the by-laws would have to be changed. Donna said that the Chamber could get by with only one meeting per month if there were not any speakers. Stephanie stated that two meetings are needed since she has yet to attend a Chamber Board meeting where there were not a lot of things that had to be discassed. Donna asked A1 and Howard Rickard if they would like to tell the group a little bit about their business. Howard stated that his father, A1 Rickard has started this business in Wyoming. And because of this, he decided to start a home inspection business here in Laurel. He went through his training to become certified in Salt Lake recently. The business deals with finding things wrong with a home in which the prospective buyers are not aware of. Since they are not in the business of fixing a mold problem, they can easily be trusted when they do fred mold in a home. The business touches on the hidden dangers or prospective problems that the home buyer is not aware of. Howard said if you know of anyone needing this type of service, please give him a call. The name of the business is All Points Home Inspections. Howard added that he would be joining the Chamber this week. He has been active in the Laurel Jayeees, Oktoberfest, and other groups and would like to get more involved through the Chamber. Donna reminded all present of the ribbon cutting for Howard's business after this meeting at the Chamber office. The meeting was adjourned.