HomeMy WebLinkAboutDepartment Head Meetings Minutes 11.07.2005PRESENT:
Perry Asher
Larry McCann
Steve Klotz
MINUTES
DEPARTMENT HEAD MEETING
NOVEMBER 7, 2005 8:00 A.M.
COUNCIL CHAMBERS
Mary Embleton
Peggy Arnold
Scott Wilm
Rick Musson
Jan Faught
Gay Easton
Council Workshop Agenda - November 8th
· Governor's Subdivision
o The Planning Board's public hearing was continued to the December 1st meeting.
· Variance request
o No discussion
· Cemetery sprinkler bid
o Cemetery Commission recommends th. at the one bid be rejected, as no bid bond
was included in the bid.
o The bidder might give a presentation to the council.
o Council might purchase the sprinkler design from the bidding company.
o In the bid received, the cost of the sprinkler pipe was $88,000, and the quote was
only good for two days.
· Cost of sprinkler pipe needs to be about $50,000.
o Steve will present this item at the council workshop.
· Non-union compensation
o Mayor is considering Perry's proposal.
o Item might not be addressed at the council workshop on Tuesday.
o Perry worked on a revenue analysis over the weekend, and Mary and Perry will
review the results.
o The approved union proposed and non-union wage increases would increase the
budget by approximately $100,000, and the cost of benefits would add another 25
percent.
o Perry stated that, after completing the revenue analysis, revenues might be better
than originally expected.
Announcements
· Union contract
o Sam has signed the union contract signature pages, and the rest of the committee,
the clerk-treasurer, and the mayor still need to sign it.
o The signature pages will be sent to the union for signatures.
o Copies of the union contract will be distributed to department heads with union
employees.
· WSCA- Western States Contracting Alliance
o Scott asked if the fire department could use this organization to purchase supplies
granted by the FEMA grant.
o Iudnstrial's bid for equipment was for $137,832.48.
Depar~ea~t Head Meeting Minutes of November 7, 2005
o Scott said that a 26 percent savings would be possible if the fire department
purchases by the end of the month.
o Using WSCA would allow the city to bypass the full bid process because it piggy
backs on an existing govemment contract.
o If needed, the ad for bids needs to be placed in the newspaper today.
o Mary will research this for the fire department today.
o Perry stated that the fire department did a terrific job with the application for the
FEMA grant.
· Discussion regarding a program that FEMA will offer next year
o Program will be set up like a 70/30 COPS grant to fund full-time firefighters.
o This would be a good way for the City of Laurel to hire a full-time fire chief and
start a full-time force.
· Street signs, lights in the library, parking lot at the library
o Discussion regarding the need and proposed locations for information signs to the
library, city hall, and the FPP.
· Steve will present a resolution to the council.
o An additional light is needed in the library.
· Steve will have ACE Electric go to the library to check it out.
o Discussion regarding the parking lot at the library.
· Steve will estimate the cost to patch and seal the library's parking lot.
· Truck route
o Discussion regarding the current truck route, which is only a north/south route.
o Public Works Department generally suggests a route to contractors doing business
within the city.
o Steve will present a proposed truck route to the city council in the future.
· Johnson Controls
o Johnson Controls will be here today at noon to work on the automated meter read
system.
o They will also look at the heating situation in the council chambers.
· Mary will meet with CSA on Tuesday afternoon regarding the tax reports they provide to
the city.
· Discussion regarding sump pumps and water going through the sanitary sewer system.
· LEPC meeting is scheduled for Thursday.
o Rick will be on vacation and will not attend the meeting.
o Perry will attend the meeting.
The meeting adjourned at 8:43 a.rr~
Respectfully submitted,
Cindy Allen
Council Secretary
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