HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.01.2015 MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 1,2015 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls Tom Nelson
OTHERS PRESENT: Shirley Ewan Mark Mace
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The minutes of the November 17,2015 meeting were reviewed and amended regarding the EMS "5-Year
Plan". Doug made a motion to amend the minutes stating that EMS has the five year plan done,but the
EMS Committee can only recommend the plan to the Council,as they do not have the authority to
implement the plan without Council approval. Tom seconded the minutes as amended. Motion passed
unanimously.
Tom made a motion to approve the claims in the amount of$227,054.96 for Council consent. Shirley
stated that there were 2 larger claims paid this time,which included Titan Machinery in the amount of
$32,600.70 for rebuilding the transmission in the loader and the balance of the Zuercher Software in the
amount of$31,106.40. This is for the new dispatch software,which went live in November. Doug asked
which fund this was paid out of. The fund was Equitable Sharing Fund. Doug seconded the motion, all
in favor,motion passed.
There were no purchase requisitions presented to the Committee.
The Comp/OT reports for PPE 11/08/15 and 11/22/15 were reviewed by the Committee. Emelie would
like to know what the overtime at Sun Haven was about. Shirley will check with Public Works and let
the Committee know.
The Payroll Register for PPE 11/22/15 totaling$182,806.84 was reviewed by the Committee. Motion
was made by Doug, seconded by Chuck,to recommend Council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Shirley mentioned that the Judge was unable to attend tonight,but she will be at the next Committee
meeting on the 15th of December.
Mayor's Comments:
The Mayor congratulated Heidi on making the front page of all the major newspapers in the State, in
regards to the water intake funding. Heidi said that the articles seemed to be correct this time. She has
been told that the Coal Board didn't have any money at their last meeting. Chad,Kurt and Heidi plan on
being at the December meeting this Friday. There still is no money,but if the project gets tabled,the City
will receive the amount that they approve when they get the money.
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Budget/Finance Committee
December 1,2015
Heidi mentioned that the Howries signed the easement agreement today, so the City can get on the
property to continue the design for the building. They would like to be paid the year for the property by
the end of the year. The McCoys are still dodging the City. Heidi has sent them a rather terse letter
requesting their response. Doug asked if the work would be done on the north side of the river. Heidi
replied that it would.
Heidi let the Committee know that the weir was started today. The work will need to be done on the
south side of the river,but the area will be reclaimed after the project is done.
Mayor Mace let the Committee know that he has posed the collection activity on court fines to Dan Clark
at the Local Government Center. His response was"good question". He suggested that the Mayor place
the question on the List Serve and see what other cities do.
Other:
a. Stipends for Fire Department
b. Bed Tax or Sin Tax Capabilities
c. Firemen,Volunteers or Part Time Employees
d. Hiring Authority in the City
e. Emergency Services 5 Year Plan
Heidi stated that she has addressed a,c,d&e in her memo to the Council. As for b, she has heard that
the City of Billings is requesting$.02 increase in fuel tax. She will contact Bill Kennedy to see if the City
can piggyback on their request.
It was mentioned that the County would like to do away with DES director position and combine it with
the Public Works Director's position. This will free up funds to change the Commission from a 3 person
Commission to a 5 person Commission.
Tom stated that he will not be at the next meeting. Heidi said that she is skyping the Attorney in for the
next meeting and is willing to skype Tom in also, if wishes to attend. He will let her know.
For next agenda:
Discussion of Court Collections.
The next regular Budget/Finance meeting will be Tuesday,December 15,2015 at 5:30 p.m.
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
Shirley Ewan,Clerk/Treasurer
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