HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.18.2005 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 18, 2005 5:00 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Gay Easton
Mayor Ken Olson
OTHERS PRESENT:
Mary Embleton
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to
order at 5:05 p.rm
There was no public in attendance.
The minutes of the October 4, 2005 Budget/Finance regular meeting were approved as
presented, via motion by Doug, seconded by Gay, and passed unanimously.
June Journal Voucher #465 and September Journal Vouchers 0510-513 were
reviewed by the mayor. Utility Billing adjustments for September 2005 were reviewed
by the committee. Mary explained that when the county changed computer systems, the
reporting format also changed. What used to be reported as Local Option Tax is now
being labeled as Motor Vehicle taxes. Staffthen entered the revenues incorrectly, as
Motor Vehicle taxes, for the months of May through September, and therefore, a JV was
needed for May-June for FY 2005, as well as for July-September for FY 2006. The
reports were approved as presented via motion by Doug, seconded by Gay, and passed
unanimously. Doug then informed the committee about the discussion held at the last
Local Government Study Commission meeting regarding delinquent utility bills on rental
property. A landlord attended and asked if the city would consider increasing the water
deposit so that it would cover a 2-month delinquent water bill Discussion followed.
Ken stated that city staff is working on increasing this fee, along with other fees. Other
landlord issues were also discussed.
The September 2005 Financial Statements were reviewed by the committee. Discussion
followed regarding the revenues, expenses, and cash balances, especially for the Comp
Insurance, East First Street Project, and Swimming Pool fi.tnds. Motion by Gay, seconded by
Doug to recommend approval of the September Financial Statements to the council. Motion
passed unanimously.
The following purchase requisitions were presented for approval:
CAPITAL PROJECTS FUND:
Video conferoncing equipment and installation - police
$15,000.00
SOLID WASTE FUND:
Repairs to garbage track from fire damage - collection $15,879.79
Budget/Finance Committee
October 18, 2005
Page 2.
The committee reviewed the Comp/OT reports for PPE 10/09/05.
The Payroll Register for PPE 10/09/05 totaling $126,629.74 was reviewed by the
committee. Motion by Gay, seconded by Doug to recommend council approval of the
register. Motion passed unanimously.
Mary reported there was little progress on the Accounting Policies and Procedures. They
will be worked on as time allows.
Mary updated the committee on the following projects: Park Maintenance District - no
new progress. SID #111/East First Street- there are 5 change orders coming forward,
totaling $17,440. Perry informed the committee that the change orders will be sent to
him from now on, to be properly muted and processed for council approval.
CIP - Mary and Perry have not met yet to begin working on this.
Response - Police overtime - Perry has discussed with Chief Musson the issue of some
officers receiving overtime for obtaining their shooting certification, and was informed that
this mostly pertained to the schedules of the night shift workers, who needed to qualify
during daytime hours.
Travel Policy review - The committee reviewed the current policy, and discussed the
question of reimbursement or contributions to travel involving car pooling. After the
discussion, it was determined by consensus to leave the policy as is.
Under Other issues, Mayor Oison commented on the Web Page Development. He had met
with Bart Haskell o f Technical Edge Consulting, and they will do a presentation in mid-
November to inform the city of the various options available. Then the city can better choose
a direction and how they want to develop the site and provide some e-government services.
The next regular Budget/Finance meeting will be held on Tuesday, November 1't at 5:00
p.m.
For Next Agenda: Accounting Policies and Procedures; Upcoming Projects: Park
Maintenance District, SID #111/East First Street project.
The meeting adjourned at 5:45 p.m.
Respectfully Submitted,
Clerk/Treasurer