HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.04.2005MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 4, 2005 5:00 P.M.
COUNCIL CONFERENCE ROOM
Chairman Mark Mace
Doug Poehls
Gay Easton
Ken Olson
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order at 5:12 p.m., by Chairman
Mark Mace. There was no public in attendance.
The minutes of the September 20, 2005 meeting were approved via motion by Doug,
seconded by Gay, and passed unanimously.
September claims totaling $256,161.20 were reviewed. Mary informed the committee
that this total included a water revenue bond payment of $64,057.50 and a payment to
Marvin Brown for upsizing the water and sewer mains for the Iron Horse Subdivision in
the mount of $24,600.40. Additional documentation would be helpful for this claim.
Motion by Doug, seconded by Gay to recommend approval of the claims by the council.
The committee would like to see an analysis of the cost savings provided by the police
motorcycle program. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Balance of moving expenses for Admin. Asst. - mayor
CAPITAL PROJECTS FUND:
Bond Counsel services for SRF loan for E 1st St sewer
WATER FUND:
Road mix and washed gravel 3/4 inch - system
SEWER FUND:
Bond Counsel services for SRF loan for trunk line - system
Install service lines at 314 - 320 Wyoming & 412 4th Ave. - system
$ 4,274.78
$ 2,300.00
$ 1,976.85
$ 2,700.00
$12,000.00
The Comp/OT reports were reviewed for pay period ending 9/25/05. The committee
raised questions regarding the police overtime for firearms qualification - why is it
overtime if it is a requirement, and why do some have more hours than others. These
questions will be given to the Police Chief by the Administrative Assistant, who will
report back to the committee on October 18th.
Budget/Finance Committee
October 4, 2005
Page 2.
The Payroll Register for PPE 9/25/05 totaling $102,331.46 was reviewed. Mary
explained that this one is less than normal due to the fact that it is the third payroll for the
month, and not all deductions are taken out. Motion by Gay, seconded by Doug,
recommending council approval of the payroll register. Motion passed unanimously.
Accounting Policies and Procedures: Mary reported no new progress, but work will be
done on this issue this month.
Upcoming Projects: Park Maintenance District -The timeline for development of the
district is posted on the bulletin board in the Council Conference room, and it shows that
staff will begin working on the resolution to create the district and start the process on
November 1 st. This will also be discussed at the council retreat on Nov. 18-20. SID
#111/E First St - Construction has begun on this project. Mike Abrahamson of the DEQ
met with Mary today to conduct a field audit. The SID bonds are scheduled to be ready
for sale in December or January.
CIP: Perry and Mary need to meet on this.
Other issues: Mary informed the committee that the E~9-1-1 money that has been held
by the state should be released as soon as Laurel's plan is approved. Chief Musson
recently told Mary that the $105,000 may be released soon, and Mary received a call
today from the 9-I-1 office requesting information. The money will be used for a new
dispatch center at the FAP, and additional grant monies may be available for a better
repeater. Discussion followed regarding the importance of better communications for
emergency services. Mary also distributed information she received at the MLCT
Conference last week regarding impact fees legislation. This is a very complex issue,
requiring documentation and justification in order to impose impact fees for police, fire,
and streets, as well as other services. The city needs to investigate the feasibility of
impact fees, and a task force may be appointed by the mayor. The city already has
system development fees, but they may need review in the near future. Mary also
brought up a travel issue regarding a request to provide money for gas when car pooling
to an out of town conference. Discussion followed, including examining the need for a
city travel car. The existing policy will be distributed and discussed at the next meeting.
The next regular meeting will be on Tuesday, October 18th at 5:00 p.m.
For next agenda: Add - Travel policy; Police OT response.
The meeting adjourned at 5:58 p.m.
Respectfully Submitted,
Mary K. Embleton, Clerk/Treasurer