HomeMy WebLinkAboutDepartment Head Meetings Minutes 10.17.2005 MINUTES
DEPARTMENT HEAD MEETING
OCTOBER 17, 2005 8:00 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Steve Klotz
Rick Musson
Jan Faught
Mary Embleton
Peggy Arnold
Cai Cumin
Scott Wilm
Gay Easton
Council Workshop Agenda - October 25th
· Presentation on automated meter reading system is scheduled.
o Larry and Perry met with Johnson Controls recently, and the meter reading
system is impressive.
o First time Perry has encountered a company that guarantees results.
o Mary commented that a representative from Dana Kepner left some information
recently.
· Planning Board issues
o Cai will submit issues for the agenda.
· Quarterly Report
o Mary will present the report for the first quarter of the 2005-2006 fiscal year.
o First quarter reports were distributed to the department heads recently.
· Reports are printed in a smaller format, since Mary retired the Dot Matrix
printer.
· Executive review
o Policy change for change orders
· The change order documents will be sent to Perry, who will distribute
them appropriately.
·Discussion regarding contingency for the East First Street project
· Perry stated that there is no contingency for the project.
· The change order for the Wyoming project was not in the original
bid.
· Perry explained a proposal for the city council to delegate fiscal authority
for the mayor to sign change orders up to a certain mount.
· Discussion regarding the water and sewer replacement funds and the street
fund
Announcements
· Union contract
o The union ratified the contract last week.
o Peuy let~ a message for Sam to review the union contract that was ratified to
insure that it is the same as what was at the negotiation table.
o Rick, Jason, Mark, Steve, and Perry met last week to discuss the language
regarding the step issues for the police department.
· The union will need to approve this section of the contract.
Eh~partment Head Meeting Minutes of Ootob~r 17, 2005
o Perry would like to present the complete union contract to the council at one time.
o Rick stated that Sam gave the final union contract to Jason for union ratification.
o Mary needs time to prepare for the payroll changes in the contract.
o Mary questioned non-union issues and requests.
· Perry will deal with a grievance fi~m the court this week.
· Discussion regarding the letter of credit for the Iron Horse Station Subdivision
o Mary contacted Stockman Bank last week and should hear fi.om them today.
o Mary will release all but $24,000 of the letter of credit.
o Larry stated that the money cannot be released, as the county is going afier the
developer because only a thre~ineh base, instead of eighteen inches, was put in
Alder Avenue.
o Discussion regarding what the county has to do with the letter of credit and how
the city can hold money for the county
o Discussion regarding the punch list and items that have and have not been fixed
o Per~y asked Mary to release $76,000 and keep $24,000 of the letter of credit.
· CPR Recertification classes
o Scheduled for 1:00 and 6:00 p.m. today
o Jan encouraged the department heads to inform her if employees need to attend
CPR classes
· $20 fee for certification and $5 fee for recertification
o Discussion regarding certification, recertification, scheduling, Medic First Aid,
and American Heart Association certification
· Council retreat
o Retreat is scheduled for Friday evening, November 18m, and Saturday, November
19th.
· Job opening for police officer posted today
· Video conferencing equipment
o Item was budgeted so a budget amendment is not needed.
o Purchase requisition is needed for Budget/Finance Committee to review.
The meeting adjourned at 8:28 a.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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