HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.06.2005 MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 6, 2005 5:00 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Ken Olson
Gay Easton
Kate Stevenson
OTHERS PRESENT:
Mary Emblcton
Perry Asher
The Budget/Finance Committee meeting was called to order at 5:05 p.n~, by Chairman
Mark Mace. There was no public in attendance.
The minutes of the August 16, 2005 meeting were approved via motion by Doug,
seconded by Gay, and passed unanimously.
August claims totaling $369,538.78 were reviewed. Motion by Kate, seconded by Doug,
to recommend approval of the claims bythe council. The committee discussed the need
to review the police motorcycle program for analysis of cost effectiveness. Motion
passed unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Dell Latitude D610 Notebook for Admin. Asst. - mayor
Dell Latitude D810 Notebook - DPW
$ 2,257.22
$ 966.00
STREET MAINTENANCE DISTRICT FUND:
Dell Latitude D810 Notebook - DPW
$ 966.00
SOLID WASTE FUND:
Dell Latitude D810 Notebook - DPW
$ 966.00
The Comp/OT reports were reviewed for pay periods ending 8/14/05 and 8/28/05.
The Payroll Register for PPE 8/14/05 totaling $125,769.26 was reviewed. Motion by
Kate, seconded by Doug, to recommend council approval of the payroll register. Motion
passed unanimously. The Payroll Register for PPE 8/28/05 totaling $133,904.14 was
reviewed. Motion by Doug, seconded by Kate, to recommend council approval of the
payroll register. Motion passed unanimously.
Accounting Poficies and Procedures: Mary reported no new progress, and the mayor
stated that a more realistic deadline will be developed with Perry's assistance.
Budget/Finance Committee
September 6, 2005
Page 2.
Upcoming Projects: Park Maintenance District -Work will begin on the sidewalk and
information board this week. A timeline for development of the district is posted on the
bulletin board in the Council Conference room. Discussion followed regarding the need
for a "plan" to be presented to the public. Perry will work with Steve to develop a "CIP"
for the park~. SID #111/E First St - The SRF loan for the sewer pottion of this project is
combined with the loan for the sewer trunkline, and will close on September 16t~. There
are few CTEP documents at city hall for the sidewalk pottion of this project, and Mary
requested copies ~om Cai, with no results. Discussion followed regarding the park
sidewalk projects that CTEP money was applied for, but is unclear if that was approved
by the state. There may be other options for using CTEP money for sidewalks, such as
Alder Avenue (which will be addressed at the upcoming joint city/county/school district
meeting) and South 4th Street. Work begins on E First St. on Monday, Sept. 12th.
Discussion also followed regarding the 8th Ave project slated for 2007, and if there would
be a need for sidewalks there.
CIP: Perry and Mary have begun discussions on this, and the video arraignment project
will be reviewed further to determine financing.
Other issues: Mary is working on preparation of the city's working Budget Document as
well as preparing the State's Budget Document. Perry would like to add some narrative
to next year's working document for the benefit of the public, when they request a copy.
The Annual Report will also be worked on. The city did not receive the grant for the
Web Page Development, but will continue anyway. Research will be conducted
regarding changing interact providers. Perry suggested the city collect fi:anchise fees
from cable TV, and work out an agreement with them to film the council meetings for
more public access.
The next regular meeting will be on Tuesday, September 20~ at 5:00 p.m.
For next agenda: Add - Web page development, 8th Ave sidewalks and lights, Cable TV
tiunchise.
The meeting adjourned at 5:39 p.m.
Respectfully Submitted,
Clerk/Treasurer