HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.19.2005 MINUTES
DEPARTMENT HEAD MEETING
SEPTEMBER 19, 2005 8:00 A.M.
COUNCIL CHAMBERS
PRESENT:
Perry Asher
Larry McCann
Steve Klotz
Rick Musson
Jan Faught
Mary Embleton
Peggy Arnold
Cai Cumin
Joel Bamhart
Form for annroved leave
· Mary distributed draft copies for the revised form.
· Discussion:
o Need to include holiday saved and personal day balances on the form
o Remove approved leave and birthday from the form
o Change signature tiom administrative assistant to supervisor
· Mary will check with Black Mountain about adding the holiday saved balance to the
vacation/sick leave report.
· Perry asked department heads to use their best judgment regarding the timeframe to submit
vacation and time-offrequests.
· The official form will be e-mailed to the department heads when it is completed.
September 27th Council Workshop agenda items
· Four public hearings are scheduled for the October 4th council meeting.
· Cai asked regarding the letter of credit for Iron Horse Station Subdivision.
o The final plat is ready to be filed, but the location of the letter of credit is not known.
o Cai asked about the amount of credit.
· Larry stated that it is a percentage of the contract and the language should
have been contained in the subdivision development agreement.
o Larry suggested that the letter of credit might be at Yellowstone Bank, and Mary will
check on that today.
o Larry mentioned that some items need to be corrected at the Imn Horse site before the
letter of credit is released.
· Elena Subdivision
o Cai explained a problem with extending West Maryland Lane to Elena Subdivision.
o A section of West Maryland is in another subdivision, so the extension or the street
name needs to be renamed.
o The subdivision plat is ready to be filed, but the developers need to know the name of
the street.
o Suggestion to name the street as West Maryland North
· Budget amendment for the videoconferencing equipment
o Amendment changing the amount of allocation for the year will be presented to the
Budget/Finance Committee on Tuesday, September 20t~.
o The October 4~h public hearing will be published on September 21~t and 28t~.
Deparlmeat Head Meeting Minutes of September 19, 2005
o If the council chooses, it could act on the budget amendment resolution on October
4th.
The revised June financial statements are on the Budget/Finance Committee's agenda for
September 20th.
v The financial statements are not on the council agenda, but the committee could
recommend that they be forced on the agenda for approval the same night.
~ If not, the revised June financial statements would be on the October 4* council
agenda.
Announcements:
· The East First Street project starts today.
· Rick is scheduled to leave on Friday for the Chiefs' Conference in Florida.
· The council retreat is scheduled for November 18* to 20th.
· The LVFD received a FEMA grant for $216,400.
o After it is officially confirmed, a press release will be issued.
· Mary and Perry will attend the League Conference in Helena next week.
The meeting adjourned at 8:26 a.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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