HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.16.2005 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 16, 2005 5:00 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Ken Olson
Gay Easton
Kate Stevenson
OTHERS PRESENT:
Cathy Gabrian
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order.
There was no public in attendance.
The minutes from the August 2, 2005 meeting were approved as presented, via motion by
Kate, seconded by Gay, and passed unanimously.
The June Journal Voucher #464 and July Journal Vouchers #501-504 were reviewed by
the mayor. Utility Billing adjustments for July 2005 were reviewed by the mayor and
approved.
The July 2005 Financial Statements were reviewed by the committee and approved.
The following purchase requisition was reviewed and approved.
GENERAL FUND:
Dell Dimension PC with 17" flat screen
$1,563.23
The committee reviewed the Comp/OT reports for PPE 7/31/05. It was noted that there was
a lot of overtime for an officer listed as JR Police Academy and the committee questioned
what that was for.
The Payroll Register for PPE 7/31/05 totaling $131,524.42 was reviewed by the committee.
Motion by Gay, seconded by Kate to recommend council approval of the register. Motion
carried.
It was reported that there has been no progress on the Accounting Policies and Procedures.
Upcoming Projects: Ken stated that he has an updated timeline for the Park Maintenance
District. He stated that the four ladies who have been working to improve the parks will
attend a workshop on August 30th. He said their efforts are appreciated but we still need a
Park Maintenance Dish-ict in order to be able to fund improvement to our parks.
SID #111/East First Street - It was stated that installation of the water and sewer lines
should start in September. CTEP has asked for an update and we will get that from Debbie
Mehling.
Under Other comments, Ken stated that Perry Asher will oversee the CIP Funds. It was
mentioned that the Police have priced the video conferencing equipment. One company's
estimated was $25,000.00 but with Vision Net, the cost was around $12,000.00. Mark said a
Budget/Finance Committee
August 16, 2005
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Gazette article reported that there are problems with the system in Billings. He will do some
checking into this.
Ken stated that the city will not be getting a grant for the web site. He said that he would like
Perry, Mary and Steve to get together and find funding for it and possibly go with an
independent provider. It was suggested that someone with knowledge of this give a
presentation at a workshop.
The next Budget/Finance meeting will be held on Tuesday, September 6th at 5:00 p.m.
For Next Agenda: Accounting Policies and Procedures; Upcoming Projects: Park
Maintenance District, SID #111; Report on CIP. A report on the web page will be on the
agenda for September 13th meeting.
The meeting adjourned at 5:47 p.m.
Respectfully Submitted,
Cathy Ga~orian
Deputy Clerk