HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.02.2005MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 2, 2005 5:00 P.M.
COUNCIL CONFERENCE ROOM
Chairman Mark Mace
Doug Poehls
Ken Olson
OTHERS PRESENT:
Mary Embleton
Gay Easton
Kate Stevenson
The Budget/Finance Committee meeting was called to order at 5:05 p.m., by Chairman
Mark Mace. There was no public in attendance.
The minutes of the July 19, 2005 meeting were approved via motion by Gay, seconded
by Doug, and passed unanimously.
July claims totaling $200,210.27 were reviewed. Motion by Doug, seconded by Kate, to
recommend approval of the claims by the council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Annual membership to Montana League - council
WATER FUND:
Fire hydrant replacement on 4th Ave and 1 st St W - system
$ 1,876.50
$ 1,970.00
The Comp/OT reports were reviewed for pay period ending 7/17/05. Discussion
followed regarding water leaks that may have been caused by water line tests conducted
at the CHS Refinery.
The Payroll Register for PPE 7/17/05 totaling $129,037.12 was reviewed. Motion by
Kate, seconded by Doug, to recommend council approval of the payroll register. Motion
passed unanimously.
Accounting Policies and Procedures: Mary reported that the July 18th deadline had to
be postponed due to other projects. It will still be presented to the committee by the end
of August.
Upcoming Projects: Park Maintenance District - Mary will prepare history and
background information for the mayor to present to some Laurel businesses. The
timeline will be presented at the August 30* workshop. The informational bulletin board
still needs to be done. SID #111/E First St - The loan for the sewer portion of this
Budget/Finance Committee
August 2, 2005
Page 2.
project will be combined with the loan for the sewer trunkline. The SRF loan documents
will be ready for the August 9th workshop. All of the state agencies are satisfied with the
project, and the bids have been awarded. Construction is scheduled for the first week in
September. The SID bonds will be sold this winter.
Budget Calendar '05-06 Budget - Mill levies: The certified mill was received from the
Department of Revenue today. The value of one mill is $5,885 compared with $5,696
last year. The budget will require an amendment to reflect the higher tax revenues, since
the adopted budget was based on last year's tax revenues. This may require another
public hearing, and Mary will research the matter. Some of the Special Assessments
revenues will need to be amended also, due to changes in properties sent by the DOR.
Mary suggested changing next year's budget calendar to delay final passage of the budget
until after the mills and other information is received and incorporated into the budget.
This would be less work than the current process of passing a budget, and then having to
amend it right away.
Budget Transfers and Amendments for 04-05: Mary presented the transfers and
amendments at thc July 26t~ workshop, and they arc scheduled for tonight's council
meeting.
Web Site Development: This was discussed at the department heads meeting yesterday.
The city may disconnect from the state's Summitnet system. The video arraignment
proposal may have an impact on this issue as well. More focus will be on this project this
winter, after it is known whether the city obtained the grant through the Local
Government Center.
Other issues: Mary will check with Sam to see if the city can levy additional mills to
recover the Erekson settlement monies. She also informed the committee that she will be
bringing revised June Financial Statements to the next meeting.
The next regular meeting will be on Tuesday, August 16th at 5:00 p.m. Doug and Mary
will be on vacation. Cathy will represent the clerk's office.
For next agenda: Add - Settlement Mills and Revised June Financial Statements.
The meeting adjourned at 5:45 p.m.
Respectfully Submitted,
Clerk/Treasurer