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HomeMy WebLinkAboutCouncil Workshop Minutes 08.09.2005 MINUTES COUNCIL WORKSHOP AUGUST 9, 2005 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by President Gay Easton at 6:34 p.m. on August 9, 2005. COUNCIL MEMBERS PRESENT: x Dick Fritzler x Kate Stevenson _x_ Gay Easton x Jennifer Johnson __ Doug Poehls x Mark Mace x Daniel Dart __ Norm Stamper OTHERS PRESENT: Mary Embleton Keith Molyneaux Cal Cumin Crystal Bennett, ME&A Several citizens Public Input (three-minute limit): Citizens may address the Council regarding any item of City business not on the agenda. The duration for an individual speaking under Public lnput is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. * None Wayne Freeman presentation - Lewis & Clark Celebration production · Wayne Freeman, a 1954 graduate of Laurel High School, has written and produced several musicals. · Wayne proposed that the City of Laurel produce his "American Heroes" musical in the summer of 2006. · He presented information regarding the production of a musical, the necessary publicity, ticket sales, and the budget. o A copy of the information is attached to the original council workshop minutes. · Mr. Freeman and members of the audience discussed the possibility of a production. Clerk/Treasurer: · Resolution - Amend Street Maintenance District Assessment o Mary received several property changes from the Department of Revenue after the original Street Maintenance District assessment resolution was approved on July 19th. o The first few changes required no dollar amount changes. o School district's parcels were redefined into one large parcel and dollar amount changes are necessary. o Street Maintenance District assessment will decrease by about $2,655. o A resolution will be on the August 16th council agenda. · Resolution - Amend Light District #2 Assessment Council Workshop Minutes of August 9, 2005 o Mary received several property changes from the Department of Revenue after the original Light District No. 2 assessment resolution was approved on July 19th. o Two parcels were lost, but the assessment will increase by $689. o A resolution will be on the August 16th council agenda. · Resolution - Setting Mill Levies for 2005-2006 o The certified mill was received from the Department on Revenue on August 2na. o The mill, which was $5,696 last year, increased to $5,885 for the current year. o The Permissive Medical Mill Levy increased to 27.83 mills. o The City of Laurel will levy a total of 166 mills. o Mary will present the budget amendments for the increased revenues at a future council workshop. · Resolution - Adopting TSEP Budget and Management Plan o City of Laurel will receive State grant and loan funds for the 2005 Wastewater Improvements Project, Phase lB. o A Management Plan is needed to establish responsibilities of each consultant and key city employee to ensure that all funding agency requirements are met. o Crystal Bennett, ME&A, briefly explained the administrative structure for the plan. o A resolution will be on the August 16th council agenda. · Resolution - SRF Loan for East 1st Street Project ($400,000) and Sewer Main Trunk line ($466,000) o A copy of the bond resolution, which was received later in the meeting, will be emalled to the council, mayor, and attorney for review. o The interest rate will be 3.75 percent for the loans. o A resolution will be on the August 16th council agenda. Planning Board issues: · Special Review for Fiberglass Structures to expand to Lot 2A, Block 1, Entertainment Park Subdivision Amended - Planning Board recommends approval. Council action: Approve/Deny o Fiberglass Structures wants to expand the business to the Plum Systems building and lot. o Lot is currently zoned Highway Commercial. o Special Review would allow Light Manufacturing in the Highway Commercial zoning. o A resolution will be on the August 16th council agenda. · Zone Change for Mullaney on COS 2039 from Residential Tracts to Residential Limited Multi-Family - Planning Board recommends denial. Council action: Schedule public hearing o Planning Board recommended denial based on confusion of the application. o Council will set a public heating at the August 16th council meeting. · Zone Change for Foster at 1221 and 1303 Old Highway 10 West from Residential Tracts to Residential Manufactured Home - Planning Board recommends denial. Council action: Schedule public hearing o Planning Board recommended denial based on failure to meet the condition that the property had two tax codes. 2 Council Workshop Minutes of August 9, 2005 o The applicant wanted a piece of the property zoned Residential Manufactured Homes; Cai would have recommended approval if the property had two tax codes, but it only had one. o Council will set a public hearing at the August 16th council meeting. · Preliminary plat for Cherry Hills Subdivision, Third Filing, an Addition to the City of Laurel - Planning Board recommends approval. Council action: Approve/Deny o Planning Board recommends approval with the following conditions: · Approval by the State Department of Environmental Quality · Approval by the Laurel Public Works Director · Approval by the Laurel Public Utilities Director · Provision of a noxious weed plan acceptable to the Yellowstone County Weed Department o A resolution will be on the August 16th council agenda. · Amend zoning ordinance to repeal Chapter 17.64 providing for a Board of Adjustment - Planning Board recommends approval. Council action: Schedule public hearing o Board of Adjustments does not currently function since the council took away the board's power a couple years ago. o Council will set a public hearing at the August 16th council meeting. Attorney: · Resolution- MDU franchise o Ordinance No. 004-06 allows franchise agreements to be adopted by resolution. o MDU has signed and returned the franchise application. o Attorney needs to draft a franchise agreement and send it to MDU for signatures. o Upon receipt of the signed franchise agreement, a resolution will be prepared to approve the franchise agreement with MDU. · School Zone Speed Limit Ordinance o Keith explained the following changes in the draft ordinance: · A school zone shall mean a street, road, alley or way of the State open to the public approaching, adjacent to, near and/or beyond a public, private or parochial school building or grounds. · All violations of this section shall be written as a violation of this part.., and a conviction or bond forfeiture for violation of this part shall be reported on the driver's Montana certified driving record. · City residents may petition the City for a review of City speed limits imposed by this section. Upon good cause appearing, the City Public Works Director shall institute a traffic study at Petitioner's cost, and if good cause appears for a change of the present speed limit, the City Public Works Director shall recommend such change to the City Council. o Keith explained that the changes would make the current school zone signage valid and give the attorney authority to prosecute violators. o Discussion regarding speed of the school buses · Keith suggested contacting the SRO to discuss the issue with the school's director of transportation. o The first reading of the ordinance will be on the council agenda on August 16th. Council Workshop Minutes of August 9, 2005 Executive review: · Roll call votes of the council o Mayor will discuss this at the next council workshop. Review of draft council agenda for August 16~ 2005 · Five public hearings are scheduled. Announcements · None Attendance at the August 16th council meeting · Doug will not attend and Jennifer might not attend. Other items · The ceremony and reception marking the completion of the CHS Refinery's ultra low sulfur diesel project is scheduled for Wednesday, August l0th, from 11:00 a.m. to 1:00 p.m. The council workshop adjourned at 7:59 p.m. Respectfully submitted, Cindy Allen Council Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 4 WHAT? WHERE? WHO? WHEN? WHY? "American Heroes" - a musical Laurel - Riverside - Gym - Theater - Thompson Park 100's of Laurel area Volunteers of all kinds - Actors - Cooks - Rule #2 See Rule #1 - July 21,22,21 - Musical at 7:15 - Matinee at 1:15 p.m. 4 or shows. This is our "only" chance. We will be too old in 2106! Rules: # 1 - No "big" competition in Yellowstone County or change the date #2 - Link with all river towns along the Yellowstone and ask them to join US HOW? Wayne as lead consultant! Director of Publicity: 1. Mailing list built of VIPs 2. Group contacts Rotary - Lions Clubs - other towns, etc 3. We must create news that will justify the help of local media 4. Word of mouth - Goal is to get people to audition 5. Speakers to talk on radio, TV, papers, to create a large audition pool 6. Audition date set for June 17, 2006, 9 a.m. to 2 p.m. Producer: Wayne Freeman Musical director, vocal director, choreographer and 2 assistants PRE-SELLING OF TICKETS After auditions, call in to order on June 20, 8 a.m. to 2 p.m. Reserved only? Order tickets on the intemet 24 hours a day from June 20, general admission only? Hundreds will want tickets to see actors. Thousands of dollars to build sets nd costumes Pay for TV ads from pre-sales - $0.00 Executive Producer: City of Laurel - Mayor and Council Producer: Wayne H. Freeman Play Director: Publicist: Vocal Director: Choreographer: Director of Ticket Sales: Group Sales: Stage Manager Lighting Director: Sound Technician and crew: Costumer: Saddle Club: Leader Props and crew: Set Construction Leader and crew: Paint Crew Leaders and crew Programs: Costumes, Set, Lighting, Music, Concept of Blocking Northern Lights Rifles, axes, barrels, beads, etc Ft. Mandan, Ft. Clatsop, Boats "American Heroes" The Troth About Lewis and Clark Stars: Jefferson, Lewis, Newfoundland Dog "Seaman", Clark, York (his big slave) Men: Whitehouse (cobbler) Drouillard - Sign talker - Hunter John Colter - Mountain Man (Yellowstone) Sacajawea- 15-17 year old- skinny A baby - Jeane Baptiste Charboneau "Pompey" Charbonneau- (French) Sacajawea's owner/husband William Wemer (German) John Potts (German) York - Randy Moore? Peter Cruzatte (French) violin George Gibson - violin 30+ 18-36 year old fit athletic men 30+ males and females 6-48 year olds for Indian roles 10 men to play chiefs - one is a heavy man" Big White" 20 girls and women any age 20-40 singers, drummers, dancers I may have people from the CD who will audition for these roles BUDGET $1,000.00 up front for cost of mailing list, misc ADVANCED TICKET SALES INCOME Budget $2500.00 out of revenue for props, paint, lumber, tools, TV advertisement, newspaper, radio, backdrops. I'll bet much will be donated. REGULAR TICKET SALES AND SALES AT THE DOOR. THE GOAL IS TO SELL OUT! American Heroes CD sales 10% to city, 90% to author Budget for Miscellaneous fund Net income Royalty - $6 per ticket or 40% of net (which ever is greater to author, producer, composer) City of Laurel Net Profit: 60% QUESTIONS?