HomeMy WebLinkAboutDepartment Head Meetings Minutes 08.01.2005 MINUTES
DEPARTMENT HEAD MEETING
AUGUST 1, 2005 4:15 P.M.
COUNCIL CONFERENCE ROOM
PRESENT:
Mayor Ken Olson
Peggy Arnold
Jan Faught
Mary Embleton
Steve Klotz
Old Business
Fee schedules - Timeline set for the end of September or sooner
o Library - copy fees, etc.
o Public Works and Public Utilities will bring theirs forward
o Fire - not in attendance due to a fire call
Set timeline for website page development - contact Mary and/or Steve and formulate
webpage for anticipated grant
o Video arraignment proposal - how does this fit?
o Consider dropping Summit Net and getting our own Internet provider
· Policy Manual revisions
o Mary met with Paul Hutter today and gave him all revision suggestions
· MDU franchise application- update from Mary
o The application was received, and forwarded to Sam and Steve for review
New Business
Mayor
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Administrative Assistant
· Discussed setting up new office, desk, phone, computer, etc.
· Contract will be finalized and sent to Perry on Tuesday
· Discussed access to mayor
· Mayor will still come in every day at 4:15
· Department heads to go to Perry first
· Library Director still goes to Library Board
Department Head Meeting Minutes of August 1, 2005
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Notice to department heads: funding for the Personnel Implementation & Instruction
Guide has been approved through the budget
· Paul Hutter asked that other names be considered for this manual, i.e.
Procedures Manual, etc.
4th of July Committee report · This year went better due to better communications
· Next year's preparations will begin January 18, 2006
· Freedom Jam used the practice field, which is usually left open for medical
flight landing zone
Bid for construction of sewer line project · Morrison/Maierle has delayed
· State is proposing a new project for West Main St.
· Will need to budget for water line replacement for '06-07
Other items
o Feedback from attendance at meetings
· Jan asked if ambulance attendants who are subpoenaed are eligible for jury
duty reimbursement
· Mary will research
The meeting adjourned at 5:00 p.m.
Respectfully submitted,
Clerk-Treasurer
Future
Right-of-way fees - solid waste
Bid for material and services - public works
Inclusion of 8t~ Avenue in current residential light district
Feedback from attendance at meetings
Disaster coordination preparedness
Business licensing (Mayor/DH Meeting on 06/27/05)
Purchasing Policy - timeline anticipated to be in October
Resolution for street closures - Sam
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