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HomeMy WebLinkAboutLaurel Chamber of Commerce (4)R A 1 L R O A D R E F I N E R Y C H E F O S E P H P O W C A M P Laurel Chamber of Commerce 2.5ln_tYax_Hi¢e,~r;c hi 5hway Transportation Log Cabin" CITY OF LAUREl_ 108 East Main Street Laurel, MT 59044 Phone/Fax: (406) 628-8105 www. laurelmontana.org Agenda For: Thursday, July 28, 2005 Board Meeting: Noon - Sid's East Side - Patio 1. Call the meeting to order. 2. Approval of the minutes from the June 14th meeting. 3. Bills preseni~d' for paymenl: a) Jan's IGA - supplies b) Ben Franklin - supplies c) Cotter's - Heritage Days toilet rental d) Great America Leasing - copier-78.39, taxes - 22.57 e) Total bills: $22.45 16.05 56.00 100.96 $195.46 4. Account Balances: 07-25-05 0%25-04: Regular checking $1,143.67 $1,534.98 Money Market savings 8,058.08 3,036.69 Total $9,201.75 $4,571.67 Chrislrnas Decorations Accounts $2,427.03 1,098.t 1 Total Accounts 11,628.78 $5,669.78 5. Speaker: Peggy Miller- Grace Bible Church 6. Old Business: a) Laurel Coupon Book - Jerry and C.J. need to ram in books and/or money 7. New Business: a. 4t~ of July City Meeting report b. Lewis and Clark Heritage Days report c. Farmers Markets report d. Ammal Membership Meeting Committee meeting to be held on 8-4-05: Help is needed for set up and clean up - ticket sales, etc. e. Set up meeting of the Executive Boarcb'ByLaws Committee Meeting f. Set up Chrislmas decorations committee meeting for fandraising/ordering decorations g. Start thinking about working on Christoms decorations and boxcar h. KLm to take offthe week of August 15~ for vacation i. Klm to start working on Laurel Coupon book/Laurel Map/brochure j. lcusel Museum will not meet until after February lc Permission to check into grant funding for a bike trail/Heritage Days 1. R & P Reports 8. Open Forum 9. Adjourn Meeting VISITOR INFORMATION ° INTERPRETIVE DISPLAYS C 0 A ¥ E L O W T E P A R K E W l S C A R K R A L R 0 A D R E F N E R Y C H 1 E F J O S E P H P 0 W C A M P Laurel Chamber of Commerce "In the Historic Highway Transportation Log Cabin" 108 East Main Street Laurel, MT 59044 Phone/Fax: (406) 628-8105 www. laurel montana, org BOARD MEETING - JULY 14, 2005 The Laurel Chamber o£Connneree Board of Directors met on Thursday, July 14 2005 at the Locomotive Depot Ruslaurent Dom 12:00 to 1:00 p.m. Those in attendmlce were: President Drama Podolak, Vice President Linde Wedel, Secretary Kim Wombolt, Dirantors: Glenda Seabrook, Coral Harvey, Mike Nardella, Stephanie Potter, Jerry Bauck, and Steve O'Neil, and Chamber members: Phyllis Bromgard, Dee Dee Crifler and Ross Johnson - both from Little Horn Slate Bank. Donna called the meeting to order and asked ail to observe a moment of silence in prayer. Donna asked if ail present had a chance to read the minutes from the Jnne 23a meeting. Douna asked if anyone present would like to have the minutes read to them. Jerry made a motion to accept the minutes as read, seconded by Phyllis, and all present voted in '.'~vor of the motion. Donna asked Klm to give the treasury report. Klm stated that the bills presented for payment were: Jan's ]GA $26.83, Cotter's - $56.00, Dynamic Designs - $1,086. ! 5, NorthWustem Energy - $27.70, Laurel Outlook - $171.04, Qwest- $68.83, Crytech - $85.00, Montana Dakota Utilities - $13.90. Klm stated that she would like to also get Board approval on giving Phyllis a check in the amount o£ $25.00 for gas since PhylJfs mad a lot of her gas doing things for the Chamber. Klm explained that Phyllis went out and got most of the spoasors for the nm, she also went out to these sponsors and picked up the items used for the runners' packe[s, picked up the water, picked up the kids to work the wa~r statmus, and retained the water ~u~s afar the 4 of July. Ali present a~reed th Phyllis was a ~reat help and should be compensated for all of her runuing for the Chamber. Glenda made a motion to pay all bills~ seconded by Phyllis, and all present voted ~n favor of the motion, Donna stated that there would be a ribbnn cuttin~ held today at l:10 p.m. at Northern Rockies Glass and Detailing, located next to the Chamber. Kim explained that there ~enew owners in the already existing business. Jerry asked if the Chamber went in the hole for the 4~ of July. Kim said thai after ail expenses are paid, the Chamber will make a net profit for the Chief Jnseph Run of around $2,204.00 and a net profit on the p~ade of around $288.00. The parade used to go in the hole in the amoant of around $800.0 so the amount made on the parade was extremely good. Kim further stated that the~e were 121 parade enn'ies - the largest parade yet in ten years and there were 189 runners in the Chief Joseph Run. She said that She is not sure why there were fewer runners than expected, but said that the numbe~ was still very good. It was stated that last year there were 198 runners and nsuaily the nmnbers increase at a rate of aroand 40 to 50. She said that next year would indicate if there is something wrong or if the numbers are starting to level off. Dee Dee Crider introduced Ross Johnson as the new president of all branches of Little Horn State Bank. All went around the table and introduced themselves. The fmanciai pant of the Chief Joseph Run was already given. Donna stated that she thought the run was a very good event and stated that the plaques that were given to the winners were very nice. It was stated that bigger cups are needed for the water stations since the ones used this year were too small and the runners wore not happy with the cups. Other than that, the run went very well. The financial part of the parade was already given. It was stated that there were a few problems during the parade, but on the most part, the parade went very well. Kim staled that for a while, it was thought that there wonid not be a ride for the Jtmior Marshall. Klm explained that the Mayor had told Steve Solberg VISITOR INFORMATION ° INTERPRETIVE DISPLAYS C (¢ A E L . © S O N P A K L E S & C A R K that he did not need to drive him in the parade since he would be riding in the antique fire engine. Klm had not known that the two talked about this. Since the[e was a change in plans, Klm had decided to have Steve drive the junior marshall. The American Legion had volunteered to let the junior marshall ride on their float at that time. Steve decided to show up in case he was needed since Klm had not called to cancel. He was late, but was able to get the junior marshall in the parade after the fire department. Mike asked if there was any way to reserve a section for all of the vehicles in the parade since it is very hard on the old cars to not overheat. Klm said that it is very difficult to reserve sections of the parade and everyone always wants to go first. That is why the parade is done the way it is - by taking a few from 7th Avenue, a few from 8~' Avenue, etc. It is also very difficult to keep people from parking in the reserved sections. Klm stated that she had Steve spend most of the time during lineup doing parking control. People had decided that the area was a good place to park and go watch the parade. Klm further stated that almo.st all of the parade entries are motor vehicles, so it goes back to the problem of overhenting for everyone except those walking or riding horses. If it gets too hot, the horses can get sick and have to get moving as well. Who goes first? The parade lineup is best done on a first-come, first-serve basis. Now, with giving people . designated spots to lineup, many of the congestion problems should be ironed out. It was asked when people could start registering fo[ the parade. Klm stated in January, sbe would start taking registrations if Phyllis reported on the water stations. She stated that,,she would like to hear from anyone who may have had a problem with the way the water stations were run. 'She said that now would be the time for these people to speak up. She said that she would like to have had more time to sleep in since some ofhar help comes fi-om Park City and it was way too early for them to get out of bed. Klm said that the time worked well for everyone else, and it would stay this way in future years. Phyllis farther stated that she would no longer be involved with the 4-H program after this year, but has two families that help with the water stations and would like to have these families carry on with the help in future years regardless of whether or not they are in 4-H. Phyllis stated that the last runner complained when Phyllis was following her down the recto. Phyllis told this roamer that she would not leave anyone out there and so she would drive on ahead and watch from her rear view mirror and did this until the rmmer was at the f'mish line2 Mike said that this is a good policy and commended Phyllis on her efforts to make sure that all the runners are in before returning to the park Klm said that it aisc helps the rest of the group because everyone knows that all of the runners are in when they see Phyllis. Glenda reported on the progress of the Lewis and Clark Bicentennial Heritage Days. She stated that everything seems to be fled down at this point. She handed out an itinerary of events and stated that she has flyers out everywhere advertising the event. Klm asked for one of these flyers for the Chamber. She said that there should be a feature article in the paper next week. G]enda stated that she decided to put in an advertisement for ti'ds week and one for next. Although the Board has not yet given approval to do this, she felt that it was knportant to have the ads in the paper. If the Board does uot approve payment, Glenda said that she would pay for the ads oat of her own pocket and has it set up with the Outlook to be charged to her account. The Chamber Board approved payment on the two ads in the amount of $74.50. Glenda stated that other expenses include: rental of the portable toilet - $65.00, and Bernie Mason of the Yellowstone County Extension office for the Taste of the Trail expenses - about $50.00. Jerry stated that Glenda has saved the Chamber a great deal of money by making the posters, cards, cunlracts, and other items herself. She also has put the posters out and did a lot of legwork. Klm stated that Glenda should be compensated for her expenses. There are few sponsors for this event that will help to pay for the expenses. Glenda, Jerry, and Donna have all opted to be sponsors for the event. Gleada stated that there would be some additional income from the selling of booth spaces for the event. She has received a few checks for this as well. Jemy asked if the sponsors would get any of the profits in return for being sponsors. Klm stated that sponsors for the different Chamber projects have never received money fi'om the Chamber for being sponsors. She said that they get their names on all advertising for being sponsors. Glenda stated that she would like to have gotten more sponsors for the event, but concluded that this event would show all that the Chamber is serious about doing something for Heritage Days and it would be easier to get sponsors for next year. Jerry stated that the committee would like to have the celebration for the Lewis and Clark Bicentennial and then have the emphasis put on the other heritages cf the community after the big event for next year. After the 2006. event, the event could be moved to another month during the summer since July is the busiest month in the year for the Chamber already. Donna stated that there are many projects done by the Chamber each year and the Board members need to be more aware of the work and time put into these projects. All need to pitch in and help more with these events. She further stated thal just two or three people could not keep doing all of the work. It takes a lot of people and teamwork to make things happen. It was stated that all of the Laurel Coupon books that are still out there, need to be turned in to the Chamber before July 20~. Kim stated that she would like to start selling the books for half price at the Farmers Markets on Wednesday so the other monies and books have to be tamed in soon. Mike stated that a full accounting of the books and the money received fi.om the sales of the books has to be done. Kim stated that there are many books left over since the Senior Celebration did not sell all that they promksed to. Since half of the year is over, it could benefit the Chamber to tty to sell the rest of the books.for half price. It was also stated that Jerry had taken five books and so did C.J. Both need to either give the office the money or the remaining books. Kim stated that the Farmers Markets would begin on Wednesday, July 20* at 4 p.m. and last until dark or until everyone starts tearing down their stations. She stated that since the LRL wanted to charge for the use of the Town Square Park, it was decided to hold the markets at Fireman's Park by the Chamber log cabin. Kim stated that this is going to be a lot easier since there will be fewer things to set up and the log cabin can be kept open during that time for people to be.able to use the restrooms or get water. It was farther stated that there are quite a few people interested'in setting up booths for this event. KLm will give a fall report at the next me~ing. The Annual Membership Committee will meet on August 4~. All of the Board is expected to serve on this committee. At the meeting, a survey will be given out so the Chamber can find out what the businesses think are important and what can be done by the Chamber to make improvements. Mike stated that when the Chamber holds the different event like the DSA banquet, Membership meeting, and other things, all of the directors should attend. He stated that it does not look good on the part of the Chamber to hold an evenl and then have just one or two of the directors present. It was stated that Donna would need to be the speaker at the Membership barbecue. When she asked what she would need to speak about, Klm stated that sba would have to introduec the Board, talk about the benefits of being a Chamber member, the events and projects that the Chamber does, and the rial:ere goals of the Chamber. Dom~a asked ifKim would put together this speech. Klm said that she would do this. The R & P Reports were given out to all present. Open Forum: It was stated that there are a few problems that need attention for the Lewis and Clark Heritage Days. Originally, there was going to be a scout troop that was going to cook buffalo burgers and sell these at the event. They cannot make it to do this. Glenda asked Mike if he still would be able to get the scout troop out of Billings to do thls. Mik~'explained that the troop would not be able to do tits. It was thought that Kim could take over on this. Kim said that she could probably help with the flipping of burgers, but could not do this entirely by herself since the Visitor Canter should be kept open daring the day. She aiso statod that there would be more to it than just flipping burgers. Tables und chairs should be set up if burgers were sold. Glenda staled that the people attending could do as Clark did, and that is to sit on the ground to eat. Coral, Phyllis and Donna all offered to flip burgers for the event. Klm asked about how much meat would be needed as well as where the buffalo meat could be purchased. Jerry stated that about 10 pounds would be needed and the meat could be purchased out of Park City or Billings if it were not available in Laurel. It ~vas asked if the Chamber really should be responsible for the cooking of the burgers. Glenda stated that the burgers should be done since she ks not even sure if Kathy Kline will be available for concessions. Donna said that she would give Olenda the telephone number so she could talk to Kathy. Kim suggested talin4 to the Owl to see if they would be able to serve buffalo burgers. Someone suggested contacting Wes Burley to find out fibis fl'innd would be able to cater the buffalo burgers. Mike stated that the burgers should not be done by the Chamber. Steve a~eed that the Chamber should not do tlils but should have someone else do this as well as receive the profits for doing it. Afl~ taking a vote, it was found that all were ia agreement that the cooking of buffalo burgers would be done by some other group or not done at all. Glanda stated bat she would find some group to do this and it might be easy to do since the group would only have to anok on Friday. Saturday's events call for only vendors. It was asked if Walt Foster would have anything going for the event in the way of the Clark Bottom Rendezvous. Jerry stated that he is not sure what Walt will be doing for the event if anything. Walt had said in the past, that he would provide some educational speakers. He will also provide a teepee for Jerry to stay in overnight in the park. Klm said that the city would have to be contacted for permission for this since file park closes at midnight. 1t was also asked if the other rendezvous group would be doing anything at file event. Glenda stated that the Rocky Fork Fur Trappers would not have anything to do with the event as long as Walt Foster is involved. Donna reminded all present of the ribbon cutting to be held right now at Northern Rockies Glass and Detailing located next to the Chamber building. She encouraged all to try to make it. The meeting was adjourned.