HomeMy WebLinkAboutDepartment Head Meetings Minutes 07.18.2005 MINUTES
DEPARTMENT HEAD MEETING
JULY 18, 2005 4:15 P.M.
COUNCIL CONFERENCE ROOM
PRESENT:
Mayor Ken Olson
Peggy Arnold
Steve Klotz
Rick Musson
Jan Faught
Mary Embleton
Keith Molyneaux
Jean Kerr
Joel Barnhart
Gay Easton
At 3:30 p.m. the department heads met with Technical Edge Consulting regarding computer
updates.
Old Business
· Fee schedules
o Timeline is set for the end of September.
o Jan could bring the ambulance fees forward sooner.
o Fire department could address fees for out-of-area calls.
· Set timeline for website page development
o Department heads should contact Mary and/or Steve.
o Need to formulate webpage for anticipated grant.
o Webpage needs to be addressed if the grant is not received.
· Policy Manual revisions
o Paul Hutter sent the revised Policy Manual to Mary recently.
o MMIA reviewed the Policy Manual for EPLI coverage.
o Comments from department heads were not included in the revision.
· Comments have been forwarded to Paul, who will review and evaluate them.
o Mayor Olson will review AEM's recommendations for any further policy revisions.
· MDU franchise application - update from Mary
o Certificate of insurance was recently received, but MDU's franchise application has
not yet been received.
· Updates - Technical Edge Consulting
o Department heads should decide whether to install their computer updates or have
Technical Edge do it.
o City may explore the possibility of having a different intemet provider.
New Business
· Mayor
o Council information packets
· Mayor Olson asked if the department heads wanted to receive the information
in the council packets.
· The information will be e-mailed to the department heads as much as possible.
o Voice articles due to Cindy today, July 18th
· Pictures for the Voice
· Police Department will provide pictures for this issue.
Department Head Meeting Minutes of July 18, 2005
o Schedule for administrative assistant to meet with department heads
· The candidates for the administrative assistant position will be available to
meet with department heads on Tuesday, Wednesday, and Thursday, at 3:00
p.m. and on Thursday at 9:30 a.m.
· Mayor Olson encouraged the department heads to meet the candidates.
· Nathan Tubergen will attend the interviews and be available when the
department heads meet the candidates.
o 4th of July Committee meeting - Thursday, July 21 st, at 7:00 p.m.
· Committee will review the activities from this year's 4th of July celebration to
set a foundation for changes and/or additional activities.
Mary
Cutoff date for pumhases
· Mary suggested setting a cutoff date of June 25th for purchases at the end of
the fiscal year in order to close out the books.
· Department heads agreed to the suggestion, and Mary will submit it to Sam
for the Purchasing Policy.
Other items
· Rick asked Cindy to remove the DUI agreement from the July 26th council workshop
agenda, as the agreement is not needed at this time.
· Feedback from attendance at meetings
o Rick reported on the MACOP conference he attended in Bozeman last week and
expressed his appreciation to attend the educational meetings.
· Travel expense forms
o Current expense forms are available in the clerk's office.
· Mary mentioned that the governor will personally present the TSEP grants to the
recipients.
o Governor presented one to the Crow tribe recently
o City of Laurel will receive a $500,000 TSEP grant and a $100,000 DNRC grant
for the main trunk line replacement project.
The meeting adjourned at 4:58 p.m.
Respectfully submitted,
Cindy Allen~
Council Secretary
Future
Right-of-way fees - solid waste
Bid for material and services - public works
Disaster coordination preparedness
Inclusion of 8th Avenue in current residential light district
Business licensing (Mayor/DH Meeting on 06/27/05)
Purchasing Policy - timeline anticipated to be in October
Resolution for street closures - Sam
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