HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.05.2005 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 5, 2005 5:00 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Ken Olson
Gay Easton
Kate Stevenson (5:20)
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order at 5:08 p.m., by Chairman
Mark Mace. There was no public in attendance.
The minutes of the June 21, 2005 meeting were approved via motion by Doug, seconded
by Gay, and passed unanimously.
June claims totaling $465,163.40 were reviewed. Mary stated that about half of the
amount ($284,800) was for water revenue bond payments. Motion by Gay, seconded by
Doug, to recommend approval oft_he claims by the council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
LIBRARY AID GRANT FUND:
On-going costs for circulation system - library
$ 2,365.12
WATER FUND:
Repairs to streets from water leaks - system
$ 8,327.05
The Comp/OT reports were reviewed for pay period ending 6/19/05.
The Payroll Register for PPE 6/19/05 totaling $127,366.58 was reviewed. Motion by
Doug, seconded by Gay, to recommend council approval of the payroll register. Motion
passed unanimously.
Accounting Policies and Procedures: Mary reported that the mayor will preview the
document on July 18th, and then it will be presented to the committee in August.
Upcoming Projects: Park Maintenance District -Nathan has developed a new time
line. The playground equipment has been installed, and the parks looked good for the
July 4th activities. The informational kiosk still needs to be done. SID #111/E First St -
The bid opening is scheduled for July 7th at 4:00 p.m. The project will be bid as a split
season.
Budget/Finance Committee
July 5, 2005
Page 2.
Budget Changes for Proposed '05-06 Budget: A list will be presented at the July 19th
council meeting.
Budget Transfers and other year-end work: Mary will begin preparation of the
transfers and amendments, and will bring them forward to future meetings. The audit
contract scheduled the audit for the week of December 19th.
Web Site Development: There hasn't been much progress on this issue. Department
heads have been asked to review other city's web sites and bring forward their ideas to
the July 18th Department Head meeting.
Audit Response: The committee reviewed the draft audit response that was distributed
at the June 21st meeting. The mayor and Mary will finish it up tomorrow night, and it
will be mailed on July 7th, meeting the 30-day deadline.
There were no other issues discussed.
The next regular meeting will be on Tuesday, July 19th at 5:00 p.m.
The meeting adjourned at 5:30 p.m.
Clerk/Treasurer