HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.21.2005 MINUTES
BUDGET/FINANCE COMMITTEE
June 21, 2005 5:00 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Co-Chairman Gay Easton
Kate Stevenson
Doug Poehls
OTHERS PRESENT:
Mary Embleton
Nathan Tubergen (5:30)
Co-Chairman Gay Easton called the regular meeting of the Budget/Finance Committee to
order at 5:05 p.m.
There was no public in attendance.
The minutes of the June 7, 2005 Budget/Finance regular meeting were approved as
presented, via motion by Kate, seconded by Doug, and passed unanimously.
May Journal Vouchers #454-457 were reviewed by Gay. Utility Billing adjustments
for May 2005 were reviewed by the committee and approved.
The May 2005 Financial Statements were reviewed by the committee. Mary stated that
most areas were normal for this time of year. The General Fund is $410,000 into reserves.
Special Project Fund (#4001 for the East First Street Project) also shows a negative cash
balance of $155,700 which is all engineering costs. Discussion followed regarding other
fund cash balances. The city has received the second tax payment for over $525,000 which
will show on the June reports. The committee recommends approval of the financial
statements to council, via motion by Doug, seconded by Kate, and passed unanimously.
The following purchase requisition was presented for approval:
WATER FUND:
New fire hydrant and stab valve - system
$ 1,794.00
The committee reviewed the Comp/OT reports for PPE 6/5/05. Discussion followed
regarding the three overtime grants: HIDTA, DEA Task Force, and STEP (old DUI grant).
The Payroll Register for PPE 6/5/05 totaling $138,501.75 was reviewed by the committee.
Motion by Kate, seconded by Doug to recommend council approval of the register. Motion
passed unanimously.
Mary reported there was little progress on the Accounting Policies and Procedures.
However, with Cindy on vacation last week, Mary stated it was a good test for the policies
and procedures for the council secretary's position, and it made it manageable for Mary to
cover Cindy's duties while she was gone.
Budget/Finance Committee
June 21, 2005
Page 2
Mary updated the committee on the following projects: Park Maintenance District -the
new playground equipment arrived last week, and should be installed before the 4th of
July. Kate stated that the plans for the information kiosk had been given to Steve. SID
#111 - the bond will be put out for bids pending the outcome of the bid opening on July
7th. There is a pre-bid conference scheduled for Friday, June 24th. Nathan told the
committee that depending on the costs, and the contractor, the sidewalks could be done in
the fail, or not until next spring. The bids for the SID bonds will be let accordingly.
Budget Calendar - The public hearings for the preliminary budget are scheduled for
tonight. Nathan will make a brief presentation to tell the council and the public that there
will be some changes needed to the preliminary budget, such as the AMR contract (if
approved tonight). Mary will aiso be presenting a change for the Permissive Medical
Levy amounts, now that the health insurance premiums have been finalized. The public
hearings will be continued from meeting to meeting, until the July 19th meeting when the
council will adopt the final budget.
Mary presented a draft response to the Final Audit Comments. The committee will review
them, and a finai draft will be presented at the next meeting. This will give Nathan and the
mayor an oppommity to review and comment as well.
Under Other issues, Nathan informed the committee that he has been asked to stay on
with the city until the new Administrative Assistant has been hired. However, there have
been no appropriations for Nathan's extension in the budget, and that may be one of the
changes to the budget.
The next regular Budget/Finance meeting will be held on Tuesday, July 5th at 5:00 p.m.
For Next Agenda: Accounting Policies and Procedures; Upcoming Projects: Park
Maintenance District, SID #111; Audit response - final draft.
The meeting adjourned at 5:43 p.m.
Respectfully Submitted,
Clerk/Treasurer