HomeMy WebLinkAboutDepartment Head Meetings Minutes 07.05.2005 MINUTES
DEPARTMENT HEAD MEETING
JULY 5, 2005 4:15 P.M.
COUNCIL CONFERENCE ROOM
PRESENT: Mayor Ken Olson
Rick Musson
Mary Embleton
Keith Molyneaux
Gay Easton
Steve Klotz (4:30 p.m.)
Old Business
· Fee schedules - Discuss at department head meeting on July 18a~
o Department heads should bring fee schedules forward when they are ready.
· Set timeline for website page development
o Department heads should submit ideas to Steve and Mary.
o Website needs to be updated whether or not the grant is received.
· Policy Manual revisions
o Paul Hutter will return on August 15th.
o With council approval, appropriations in the mayor's budget will fund revision of the
Implementation and Instruction Guide.
· MDU franchise application - report from Mary
o Application was mailed today.
· Resolution for street closures - Sam
o Sam will review the information and examples he recently received.
o Mayor would like to have a checklist developed for this purpose.
· Purchasing Policy- Sam
o The new limits approved by the legislature become effective on October 1, 2005.
o Mary would like to include language in the Purchasing Policy regarding setting a cut-off
date for all purchases at the end of the fiscal year.
· Item will be presented under new business at the July 18th department head
meeting.
· Need to e-mail the court and library to participate in that discussion.
· Inclusion of 8th Avenue in current residential light district
o Discussion regarding including the proposed 8t~ Avenue lighting project in the current
residential light district or creating a new district
· Depends on how Northwestern Energy needs to recover the costs
· Light district pays for power bills and maintenance, not installation.
o Move to future items
New Business
Mayor
O
O
Voice articles due to Cindy - July 18th
Interviews for the adminisWative assistant position are scheduled for July 19th, 20t~, and
21st, and the contract should be negotiated by July 28th.
Publication of the Voice might be delayed in order to include information regarding the
new administrative assistant.
Department Head Meeting Minutes of July 5, 2005
Other items
o Feedback from attendance at meetings
o Discussion regarding the recent joint meeting with the county commissioners
· County and city looked at shared streets (Alder Avenue, 12th Street) to set up
projects involving both entities.
· City will maintain Alder Avenue.
· City had the developer of Iron Horse Station Subdivision pay an amount
into an escrow account in lieu of fixing the street, so the city is responsible
for maintenance.
o Mary questioned the location of the money.
· Discussion regarding GIS services
· Laurel will go back to a flat rate for GIS services instead of the per request
item.
· Discussion regarding the airport's request for an estimate to move the container
site for the runway at the airport
· Steve said it is impossible to give a definite dollar amount.
· Discussion regarding CSA letter about software
· Mary will call on Wednesday.
· City of Laurel and County Commissioners plan to hold quarterly meetings to
discuss issues.
o Discussion regarding:
· Old council chairs need to be removed so the area can be cleaned up.
· Interview candidates will be available to meet department heads and the council
members in the council conference room after each interview is completed.
· The structural engineer has given a passing grade on the structure of the council
chambers building.
· 4th of July Committee will meet on Thursday, July 21st, at 7:00 p.m.
· $195 coupon at ACE Hardware
· Public Works Department will use it.
The meeting adjourned at 5:05 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
Future
Right-of-way fees - solid waste
Bid for material and services - public works
Disaster coordination preparedness
Business licensing (Mayor/DH Meeting on 06/27/05)
Council information packets
Inclusion of 8~ Avenue in current residential light district
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