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HomeMy WebLinkAboutChamber of Commerce (2)R A L R O A D R E F N E R C H E F 0 S E P H P 0 W C A M P Laurel Chamber of Commerce "In the Historic Highway Transportation Log Cabin" 108 East Main Street Phone/Fax: (406) 628-8105 !~tJU~ 2.0 2005 l~J/ www. laurehnontana.org CITY OF LAUREL] Agenda For: Thursday, June 23, 2005 Board Meeting: Noon - Sid's East Side - Patio Call the meeting to order. Approval of the minutes fi.om the May 26m June 9th n~elings. 3. Bills presented for payment: 6-94)5: (already paid) Jan's IGA - supplies $13.45 Laurel Outlook-crazy days, farmers mkt 19.80 N.W. Energy - utilities 24.54 Dynamic Designs - parade shirt w/theme I 0.00 Ace Hardware - supplies I 1.96 Qwest-phone 68.47 MDU - utilities 28.25 Total: $176.47 a) Jan's IGA - run supplies - 33.50, other supplies - 11.37 $44.87 b) Ben Franklin - supplies 18.09 c) Mo's Kones - Laurel band and run singers 37.50 d) Great America Leasing - copier 78.39 d) Dynamic Designs - membership decals 207.50 e) Total bills: $386.35 Account Balances: 06-16-05: 06-16-04: Regular checking $1,958.81 $1,471.52 Money Market savings 6,054.61 4,034.87 Total $8,013.42 $5,506.39 Christmas Decorations Accounts Total Accounts $2,670.00 1,298.24 10,683.42 $6,804.63 Ribbon Cutting Today at 1:10: Cost Cutters, 413 S.E. 4m Street Old Business: a) Laurel Coupon Book sales b) Advertising for special events New Business: a. of July Conumttee Meetmg report (stagers of National Anthem for mn, changes to lineup for parade, list of workers for both run and parade, Mo's Kones coupons for Laurel band) VISITOR INFORMATION o INTERPRETIVE DISPLAYS C R O S S R O A D S T O Y E L L O W S O N E I? A R K 1, E W 1 S & C A R K b. Next Fourth of July Committee meeting at the City - Wednesday May, 29 - 7 p.m. c. Annual Membership Meeting Committee meeting report d. Lewis and Clark Bicentennial Committee meeting report e. Reimburse Bernie Mason of Yell. Extension Service for purchase of food for Clark Heritage Days? f. Circus Crazy Days report g. Cimus report h. Farmers Market location changed i. Little Horn State Bank to hold ribbon cutting/Grand Opening - June 305 - 12:30 at Jan's IGA branch j. Postcard of Laurel Contest k. Beartooth Highway report I. R&PReports 8. OpenFomm 9. Adjourn Meeting Laurel Chamber of Commerce "In the Historic Highway Transportation Log Cabin" 108 East Main Street Laurel, MT 59044 Phone/Fax: (406) 628-8105 www. laurelmontana, org A I I. R O A D R E F I N E R Y C H 1 E F $ O S E P H P O W C A M P BOARD MEETFNG - JUNE 9, 2005 The Laurel Chamber of Commerce Board of Directors met on Thursday, Jane 9, 2005 at the Owl Junction Diner fi.om 12:00 to 1:00 p.m. Those in artendanc~ were Secretary KLm Wombolt, Directors: Jerry Banck, Wes Burley, C.J. Dable, and Coral Harvey, and Chamber Members: Ranse' Studiner and Dee Dee Crider. Since there was not a quorum present at the meeting, the minutes from the last meeting and the presentation of the bills could not be voted on at this time. Rene Studiner read the list of items presented for new ha~inec, s. She reported that the boy scouts would not be available to help with the buffalo burgers for the Lewis and Clark Bicentennial. Discussion was held on the tables for the 4~ of July run. Coral stated that these tables would be available from Laurel Ford if needed. C.J. volanteered to pick up the rabies and deliver these to the nm. Klm stated that the railro~t has moved the Chamber's boxcar to its location at Hageman Elevator. Once the crew is able to set a date and lime when they can lift this boxcar offthe lrecks, they will contact the Chamber office. Klm will notify the directors and media of the event at that time. Kim stated that she would like to round up the money and left over coupon books at this time. She stated that Wes Burley took 5 books and returned the money for the sale of these, Donna Podolak returned one book and the money for 4 coupon books sold, and both C.J. and Jm'ry have five books each still out there. She further stated that the Senior Celebration returned half of the books that they ordered and the money for the other half. They order 500 coupon books. She would like it mandatory in the future to tell these groups that they cannot return more than 50 books when they order a certain number of the hooks. Kim explained that she would have had fewer books printed if they were not going to sell all 500 books. Jerry asked how much money the group received for selling the books. Kim stated that they sold the books for a total of $15.00 each, and they kept $5.00 per book sold. The Chamber received the other $10.00 for each book and ended up paying around $2 to $3 for printing of the books. Kim further stated that with over 200 books left at the office, she would like to receive permission from the Board to sell these coupon books at the Farmers' Markets for $7.00 per book. All present agreed that this would be a good thing m do. Jerry asked if be would receive a cut like the Senior Celebration received for selling coupon books. KLm said that this is something that should be decided by a quorum of the Board of Directors. Renee' stated that this might not work since Jerry is a for profit business. Coral asked Jerry if he was selling the books as a director of the Chamber or if he was selling the books as a business. Jerry said both. KLm suggested this item be tabled until the next meeting. She stated that Mike Nardella knows all of the rules about businesses and non-profits and he would know how to handle this situation. KLm asked all present who would be able to help with the 4th of July run and the parade. C.J. said that she would be able to help, and Dee Dee will help. KLm stated that more volanteers are needed. She said that she was afraid that this is the reason why the board members did not show up for the meeting. This will be asked again at the next meeting. The Fourth of July Committee will meet on the 15t~ at noon at the Locomotive. TMs will be a very important meeting, especially to the newcomers, since the registrations will be brought and there will be a Iraining session on how to fill out these forms. This will save a lot of time on the morning of the 4t~. C.J. stated that everyone needs to be at the park by 5 a.m. Klm said that 5 VISITOR INFORMATION · INTERPRETIVE DISPLAYS C R S S R O A D S T O E L L O W S O N E P A R K L E W I S & C L A R K a.m. is too early and stated that the time to be there would be 5:30 - 5:45 since registxatiun doesn't start until 6 a.m. A driver is no longer needed for the Junior Marshall since this problem has been taken care of. Kim also informed all present that there would be School Band this year. Peggy Miller is responsible for getting this put together. A gooseneck trailer pickup is needed if anyone knows of someone with one. (This problem has also been taken care of since the meeting). Kim stated that the band will line up in the apamnent complex parking lot across the street fi.om the Caboose Saloon. Class reunion entries will line up behind the band to make it a whole line of school type entries. Wes reported on the recent Annual Membership Meeting Committee meeting held. He stated that everything is figured out except the costs and entertainment. He would like for the Chamber to start working on putting together a flyer or invitation for this. Another meeting will be need to get this done. At a previous meeting, Tracy DuFresne had suggested getting her marketing pemou, Eva, fi.om Avanta Federal Credit Union to come to a meeting to possibly see if she would be able to design a flyer/invitation for this. Wes suggested that Eva be invited to the next meeting, which is being set for Wednesday, June 22~ at noon at the Locomotive. H would like to see the mailers put out to the businesses the first week of July. Kim stated that there is would be no way that she could get this done on the first week in July with the parade and run going at that time. She said that she could possibly do this on the second week of July. Wes stated that would larve to do and flint would still give everyone a couple 0f wceks to respond. The event will be held on Thursday, August 11~ at 6 p.m. at Riverside Hall. The barbecued dinner will consist of steak, baked potato, eom on the cob, and dessert. Drinks will include coffee, tea, water, and soda available through the Jaycee's pop machines. The tables will have rolled out plastic for the tablecloths. Tracy is creel(rog into the prices for this. Klm stated that Bernie Mason of the Yellowstone County Extension Service has access to Lewis and Clark Bicentennial centerpieces ttmt consist ora dug-out canoe. She would allow the Chamber to borrow these for the dinner if we would like to use them. Jerry reported on the recent meeting of the Lewis and Clark Bicentennial Committee. He stated that they are busy getting the speakers lined up. Walt Foster is in the process of finding out who will be here in order to do demonstrations. Walt will set up a teepee in Firemen's Park in which Jerry will stay overnight in. Walt will do a talk on primitive fishing and will also bring a gun of the em to show. The official enactors will be staying in Park City. The quiet camp will be held on BLM-Pheasents Forever Land, and if permission is granted, the day traders will be at Korbs Camp (Clark's Riverfi.ont Campground). The events will be held both Friday, July 22nd and Saturday, July 23ra. The celebration part of this event will be held at Firemou's Park and possibly Town Square Park. Bernie Mason fi.om the Yellowstone County Extension Service will be conducting ~, "Taste of the Trail," event in which different foods from different animals will be available to taste for the public. The next topic, Advertising for special events, was tabled until the next meeting. Kim reported that Circos Crazy Days would be held on Friday, June 10t~ at Firemen's Park fi.om 9 a.m. to 5 p.m. She is not sure how successful this is gothg to be since there was no advertising done in the Outlook by the retailers. She explained that nsunlly the retailers buy ads stating what special crazy days prices would be at each of their stores. Since there was no advertising done, she expects that the retailers will not be moving any goods outdoors either. If this is the case, it might be wise to discontinue holding Cre~'y Days and just concentrate on the Farmers' Markets. Klm reported that the circus would be held on Sunday. A check for cash has to be signed before the end of this meeting. Kim stated that the circus has to be paid in cash. Afl, er all of the tickets sales are totaled, then the circus gets a certain cut for the different tickets, and the advertising costs are deducted from this, and the Chamber gives them the amount owed. After the second show, the circus ftgures up the amount of tickets sold at the gate and settles with the Chamber. Klm and Phyllis will be the ticket takers at the circus. K'un stated that the businesses were generous with their donations. Every school child in Laurel - kindergarten through the 5t~ grade were given a ticket to the circus. It was stated that Little Horn State Bank would hold a ribbon cutting to coincide with their Grand Opening. This will not be on a Thursday after a meeting. Klm will contact the Board to let them know the date. Dee Dee star, ed that it would probably be held the week of Jane 26th since the new bank president would be on hand at that time. It was discussed that it would be a good idea not to have any additional committee meetings or events fi.om now until after the 4t~ of July. Klm explained that the work load is the heaviest at this time. The office should be open as much as possible as well at this time. The R & P Reports were handed out to all present.