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HomeMy WebLinkAboutLaurel Chamber of Commerce (2)E F @ 5 E P H 0 W C A M P Laurel Chamber of Commerce I~:'~ .: .' ~' i kin t~ ~ 'stortc Highway '~; ~ (~, ~ ~ ~' L_ I',',, JU: MAY 23 2005 ~ ~ I ~.laurelmon~a.org CITY OF LAUREL Agen~For: ~sday, May26,2005 Bo~d Meeting: Noon- The Depot Lo.motive Transportation Log Cabin" 108 East Main Street Laurel, MT 59044 Phone/Fax: (406) 628-8105 1. Call the meeting to order 2. Approval of the minutes from the May 12th meeting. 3. Bills presanled for payment: a) Harris Agency - business insurance 850.00 Account Balances: Regular checking Money Market savings Total Christmas Decorations Accounts Total Accounts 05-20-05: $ 329.53 5,051.45 $5,380.98 $2,670.00 $8,050.98 05436-04: $1,471.52 4,034.87 $5,506.39 1,298.24 $6,804.63 5. Speakers: John Whitman and John Hoist - BFI Waste Systems (Chamber member business) New Business: a. Circus Clown schedule b. Meeting at City Hall - 4th of July - report c. 4m of July Committee meeting report d. Annual Membership Meeting Committee meeting report e. Lewis and Clark Bicentennial Committee meeting report f. R & P Reports 7. Open Forum 8. Adjourn Meeting VISITOR INFORMATION * INTERPRETIVE DISPLAYS C O $ S O D Y W O N E P A R K C E W I S & C A R K Laurel Chamber of Commerce "In the Historic Highway Transportation Log Cabin" 108 East Main Street Laurel, MT 59044 Phone/Fax: (406) 628-8105 www. laurelmontana, org A I L R 0 D R E F N .E R ¥ C 1 E F J O S E P H P O C A M P BOARD MEETING - MAY 12, 2005 The Laurel Chamber of Commerce Board of Directors met on Thursday, May 12, 2005 at Sid's East Side Bar & Grill fi.om 12:00 to 1:00 p.m. Those in attendance were President Donna Podolak, Vice President Linda Wedel, Past President Bob O'Dea, Secretary Kim Wombolt, Directors: Glenda Seabrook, Coral Harvey, Mike Nardella, Wes Burley, Jerry Banck, and Steve O'Neil; and Chamber Members: Phyllis Bromgard and Rune' Studiner. Donna called the meeting to order and asked all present to observe a moment of silent prayer. Donna asked if all present had a chance to read the minutes fi.om the April 28~h meeting. Kim stated that she spoke to Stephanie Potter today. In the minn~s, Stephanie was not noted as present at the meeting although she was there. Mike stated that the minutes had him quoted as saying that he would speak to Paul from Security Title for Venture Theater. He stated that Linda would speak to Paul about the motivational tape and he would speak to Mace Archer from Venture Theater. Mike made a motion to accept these minutes after the changes were made, seeonded by Coral, and all present voted in favor of the motion. Mike thanked Kim for making the changes he asked for on the agendas: he wanted a comparison of the acennnts from the same time during the previous year. Donna asked Klm to give the financial report. Kim stated that there is more money in the checking at this point, than what was listed on the agenda. She further stated that the bills presented for payment include: Laurel Outlook - ads - $19.80, North Western Energy - utilities - $23.94, Qweat - phone - $68.46, Jan's IGA - supplies - $12.35, and Great America Leesing - copier - $78.39. Steve made a motion to approve payment of the bills, seconded by Phyllis, and all present voted in favor of the motion. New Business: Klm stated that the progress of the eimus is going very well, but another ticket taker is needed. She explained that the circus requires two people from the sponsor to take tickets at the circus. Klm said that she would be one of these ticket takers. The other ticket taker would need to meet Kim at the circus at around 1:30 p.m. on Sunday, June 12a~. This person would have to stay there until intermission of the second show about 5:30 p.m. Phyllis volnnte~red to be this ti6ket taker. Kim far,her stated that although there were only two sponsors for the circus, ticket sales are going well. The businesses have donated enough money to purchase tickets for the school kids grades K through four and possibly some 5t~ grade students. Coral asked if the date of the circus is on Father's Day. Kim said that Father's Day is the week after the circus on June 19t~. Klm said that to date, there have been 754 tickets purchased fi.om the donations for the students. These tickets lmve been purdmsed through the coupon book program, which means that the Chamber will get ~ of the proceeds. The total amount donated is $3,052.00, and the Chamber will get $1,526.00 oftl~s. There are costs that the Clmanber has to pay out of this money yet and these include: rental of the portable toilet, business license, and part of the advertising as set up by the circus. The Chamber has paid for the deposit, which is non-refandable unless over 100 advance adult tickets am sold by the Chamber. The Laurel Outlook has agreed to be a ticket outlet and the Chamber will sell tickets as well. On the day of the circus, the Chamber can sell no tickets. Klm is in the process of putting up posters and handing out flyers, and she encouraged all present to take a poster and put it up in their business. VISITOR INFORMATION · INTERPRETIVE DISPLAYS C l 0 S 0 D T O [. © N E P A R K E W S & C L A R K Donna reported on the City Council 4~ of July meeting that she and Bob and Klm a'aended. This meeting was held for the different groups to get together with the plans for the 4t~ of July. The Laurel Jaycens, Ambulance Dept., Fire Dept., Grace Bible Church, Lion's Club, Police Dept., and City Dept. were all on hand as well as the Chamber in order to work out the schedules and street closures. It was thought that the Chamber would have to change the route of the parade, but Mayor Ken Olsen assured everyone that the roads would be either smoothed over or completed by the time of the parade. It was also thought that the run may have to be rerouted as well, but it was found that the road would be alright as well. Klm was instructed that she needs to contact the Sheriff's Department to keep them informed of the ran in case of emergencies. Maps were available to everyone attending the meeting of Thomson Park and the different sections of the park that would be used for the different booths. Donna stated that the City would again let vendors set up in the park and the proceeds fi.om this would pay for the rental of the portahle toilets and the extra manpower it takes for the 4~ of July. There will be another meeting held at City Hall on Thursday, May 19, 2005. Those interested should attnnd these meetings. It was stated that a regular committee meeting for the 4~' of July needs to be set up soon. Everyone on the Board is on the commiaee. It was decided to hold this meeting on Wednesday, May 25d' at noon at the Locomotive Depot Restag_r~nt: A meeting should be set up for the Annual Membership Committee Meeting. Wes Burley is the Chairman of this committee and he would be able to attend the meeting if it were held on Wednesday, May 18e at noon at the Owl Junction Diner. Glenda stated that the Lewis and Clark Committee would meet on Tuesday, May 24a' at noon at the Owl Junction Diner. Klm stated that she would not be able to attend this meeting. Everyone interested is encouraged to attend this meeting and bring othem Discussion was held on having audit soon. Kim stated that this would have to wait until later since she is extsemely busy now with the circus, 4t~ of July, Farmers markets, and Lewis and Clark. She suggested that the audit be done in August. Glenda reported on the meeting eltra Lewis and Clark Bicentennial Committee. She stated that Clark's Heritage Days is set for Ftiday, July 22"~ and Saturday, July 23'a. The plans for Friday in Firemen's Park include exhibits, demonstrations, speakers, and food. It was decided that the committee would try to get the Cowbell's to do the evening meal that will consist ora pitchfork fondue. There are efforts to get a Boy Scout troop to make and sell buffalo burgers during the lunch meal. Glendn further reported that both days' events include having an arts & erafLs fair at the Town Square Park, speakers, vendors, etc. Donna talked to Mike Rolison about having his bluegrass band play during the event. He will get back to her on this. If his band is not available, there is another band that might be able to play during the event. Jim Southworth is the contact person for this band. It was suggested that if both bands were available, then each one could play in each of the two parks. Glendn said that she would contact the Old Time Fiddler Association to see if they might bo available. Olenda fm~ex stated that the Lewis and Clark Bicentennial Committee has decided to meet every other Tuesday at noon at the Owl Junction Diner. The next meeting for this will be Tuesday, May 24~. All interested parties are encouraged to attend. Jerry stated that he spoke to Walt Foster and Walt has decided to hold the traders camp at Clark's Riverfi.nnt Campground - Korb's property. The people with wares that are authentic with the era during the time of Lewis and Clark will be the only traders allowed in this area. The rest of the traders can set up in town at Firemen's Park or Town Square Park. Gleoda spoke to Reno' Studiner about having her Boy Scout troop make and sell buffalo burgers at the event. Reno was not sure if she would be able to find a concession trailer. It was stated that Derek Hinz at Rallside Diner has a concession stand that he lets the Chamber use and the Laurel Jaycees has a trailer as well. Reno' said that she will check to see if the scouts can do the burgers. When Reno' asked which day would work, Glenda said either one or both would be fine. Mike stated that if Reno's scouts cannot do this, he might be able to talk to a scout group in Billings that he is involved with. Donna said that she would put a call into the Cowbells to see if they can do the Pitchfork Fondue for the evening meals. She will call the Yellowstone County Extension office to get in contact with the group. Donna reported that the Laurel Museum, Inc. Board of Directors recently met to go over the new lease agreement offered to the New Hope Fellowship Church. She stated that it was a good meeting. Kim stated that the church is interested in leasing the Meadowlark building for an additional 18 months with an option to lease for an additional 12 months. Klm said that after the 18 months is up, the Museum would renegotiate the price of rant for the additional 12 months. There was a walk-through inspection the day before the meeting in which church members invited the Museum Board to look at the building. The building is being kept well and the improveraents made by the church are outstanding. Two new reslzooms were put in, new carpet was installed, and a new security door was installed. A letter was received by the Museum firom Mike Nardella explaining that he must resign from the Museum Board of Directors due to a lack of time to commit to this. The Museum accepted his resignation at that time. Bob reported on the information about bonding and becoming a notary. He stated that it costs $65.00 to be bonded and whatever it costs for a stamp. He suggested that if Klm is serious about becoming a notary, she should come over to the Yellowstone Bank in order to fill out the paperwork. He warned Kim that she should not have a criminal record and that the paperwork is about 20 pages of questions. Mike said that in order to comply with the Chamber's by-laws, Klm should be bonded and having the Chamber be able to offer a notary is just a plus He further stated that the Chamber could charge for notarizing documents but he was not sure how much i~ ~ould~rge. ~lbb said that there are guidelines that would be sent to the Chamber once the paperwork is complete. Bob made a motion to have Khn fill out the paperwork in order to get boned and become a notary, Mike seconded this motion, and all present voted in favor of the motion. Coral stated that she went to a notary class and has a book about this if Klm needs any further information. The R & P Reports were handed out to all present. Open Forum: Coral stated that she has received two checks for the recycled cara'idge program. She received a total of $96.18 for this. Klm stated that the money received for the recycled cartridges is deposited into the Chrlslmas Decorations account. Klm stated that a check in the amount of $193.28 was received fi'om the Laurel Women In Business as a donation to the Christmas Decorations fund. The Laurel Women In Business organization disbanded and they split the remainder of the money with the Chamber and the Lion's Club. Klm will write a thank you note for this. A picture of the Chamber president and the Laurel Women In Business president with the check presentation should be in the Laurel Outlook soon. The meeting was adjourned.