HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.03.2005 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 3, 2005 5:00 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT:
Chairman Mark Mace
Doug Poehls
Gay Easton
Kate Stevenson
OTHERS PRESENT:
Cathy Gabrian
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order.
There was no public in attendance.
The minutes from the April 19, 2005 meeting were approved as presented, via motion by
Kate, seconded by Doug, and passed unanimously.
April claims totaling $356,218.01 were reviewed. Motion by Doug, seconded by Kate, to
recommend approval of the claims by the council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
WATER FUND
Total Asphalt- Patching asphalt cuts for water leaks
$1,981.89
SEWER FUND
Total Asphalt - Patching asphalt cuts for sewer repairs
$1,959.37
The Comp/OT reports were reviewed for pay period ending 4/24/05.
The Payroll Register for PPE 4/24/05 totaling $102,799.97 was reviewed. Motion by Doug,
seconded by Kate, to recommend council approval of the payroll register. Motion passed
unanimously.
There has been no progress on the Accounting Policies and Procedures.
The park equipment ads are running, with bid opening scheduled for May 10th. There were
no new updates on SID #111 or the Solid Waste Rate Increase.
A Task Force was appointed to determine the city's needs for our Web Site. When this
information is compiled it will be very useful, if we are successful in getting the NSF Web
Site Development Grant.
Cathy reported that Mary is still working on the draft audit. She will complete the MD&A as
soon as possible so the final audit can be issued. After the final audit is issued, the city has
30 days to respond to the state on the findings.
Under Other issues, Doug reported that he and Dan met with Jan regarding the ambulance.
Nathan is looking at the possibility of putting the ambulance in an Enterprise Fund. Doug
Budget/Finance Committee
May 3, 2005
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stated the ambulance is in dire need of additional room and he does not feel it should be put
in an Enterprise Fund with the facilities they currently have. He said he is going to start the
process of trying to get half of one fire department bay and the glass office for the
ambulance.
Discussion followed regarding different options to relieve the over-crowding. Gay
mentioned that we may need to consider a Fire Department sub-station in the future and how
this could relieve the over-crowding issue in the FAP. Gay explained that if we become a 2nd
Class city or if our insurance rating would go to Class 6, we may be forced to do this to lower
the rates.
The next regular Budget/Finance meeting will be held on Tuesday, May 17th at 5:00 p.m.
The meeting adjourned at 5:30 p.m.
Respectfully Submitted,
Cathy Gal~rian
Deputy Clerk