HomeMy WebLinkAboutDepartment Head Meetings Minutes 05.16.2005PRESENT:
MINUTES
DEPARTMENT HEAD MEETING
MAY 16, 2005 4:15 P.M.
COUNCIL CONFERENCE ROOM
Mayor Ken Olson
Larry McCann
Steve Klotz
Jan Faught
Sam Painter
Mary Embleton
Peggy Arnold
Rick Musson
Gay Easton
Terry Ruff
Vacation requests from department heads
Vacation requests need to be filed in the personnel files.
Dates are put on mayor's calendar.
Give original requests to Cindy.
Resolution to limit parking on east side of lq_AP to police~ fire~ and ambulance personnel
only
· Discussion regarding:
o Church people use the parking lot regularly.
o Fire personnel have to double park or park a distance from the fire hall when fire
calls are received during church activities.
· Need to determine process needed - resolution or ordinance
Franchise application
· Draft application was distributed to department heads.
~ Steve, Larry, and Mary reviewed the application.
o Mary suggested adding langmse providing proof of insurance.
· A letter regarding the application forms was sent to MDU last week.
* Ordinance allows franchises, and individual franchises will be approved by resolution.
· Discussion regarding:
o Franchise applications should be made through the Public Works Department, as
it is responsible for the public fight of way.
o Need to require franchise application for ail utilities, i.e. Qwest, Northwestern
Energy, etc.
o Cable franchise fees
" Cable is not a utility and should be charged a fee to work in the right of
way.
o MDU franchise will be reviewed every fifteen years.
o How to proceed with other utilities
.' Need to search ordinances for any existing ikanchise agreements
o Utility easements on private property
Other
*' Request for street closure
Department Head Meeting Minutes of May 16, 2005
o Benefit for Kati Wetch at Town and Country on Thursday, May 19t~, from I0:00
a.m. to 3:00 p.m.
· Request to close Oh/o Avenue from the alley to Main Street during the
bene~t
o Discussion regarding process for street closures
· Public Works Department and FAP need to know.
· Need council approval via resolution to give authority for public works
and the emergency services departments to determine street closures.
· Need an official form for department signatures to sign off on requests for
street closures.
Form should include disclaimer language.
Form should be prepared and approved by council prior to the 4th
of July.
· IvlMIA should review the form.
o Discussion regarding the current request:
· Steve will be the contact person for this request.
Preliminary Budget
· Preliminary budget will be presented at the council workshop on Wednesday, May 18th.
o The preliminary budget is accepted, not adopted, by the council.
o After the budget is accepted by the council, the process to fill administrative
assistant position will begin.
· Discussion regarding the administrative assistant position:
o Council will approve the job description on Tuesday, May 17, 2005.
o Paul Hntter, Sam, Ken, and Nathan were involved in writing the job description.
o Administrative assistant will be responsible to the mayor.
o Position will have an annual negotiated contract.
o Interview Committee will be the mayor, council vice-president, Nathan, and a
member-at-large from the city.
o Staff will have opportunity to give input to the Committee members.
The meeting adjourned at 5:05 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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