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HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.15.2015 MINUTES BUDGET/FINANCE COMMITTEE SEPTEMBER 15,2015 5:30 P.M. COUNCIL CONFERENCE ROOM MEMBERS PRESENT: Emelie Eaton Chuck Dickerson OTHERS PRESENT: Shirley Ewan Mayor Mark Mace Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. The minutes of the September 1,2015 meeting were presented with a correction on the next meeting date. The date for the next meeting should say September 15 instead of September 29th. Tom made a motion to approve the minutes with the correction on the date, seconded by Chuck,motion passed. The Utility Billing adjustments were reviewed by the Committee. Shirley informed the Committee about the error on Master Lube's water bill. They have had a 1 inch line and have been charged for 1 1/2 line. This charge has been wrong since they opened in 2013. The correction has been made and they have a credit of$13,780.95 on their current account. The Mayor has reviewed and signed the August journal voucher. Chuck made a motion to approve the Utility Billing adjustments and the August journal voucher. The motion was seconded by Tom. All in favor,motion passed. The monthly financial statements were reviewed by the Committee. Shirley stated that 17% of the fiscal year has expired and the City is at 5%revenue collected and 5% of authorized expenditures spent. Shirley mentioned that the CIP Fund 4000 has received 64% of the estimated revenues from the loan acquired through Intercap in the amount of $160,000. The Comp Insurance Fund 2190 is 69% spent as the insurance premiums are due by August 15t and have been paid. 911 Fund 2850 is spent in the amount of 47% due to yearly contracts being paid. Federal Equitable Fund 2952 has also paid for a yearly contract for services,which is the reason for the 48%budgeted expenditures being spent. The Committee reviewed the graph of where the City finances were at this time last year compared to the current year. The only large change in revenues and expenses is in the Sewer Fund 5310 as the Sewer rehab started last year and is finally being completed, so the revenues from the loan and the expenses from the rehab are much lower this fiscal year. Motion was made by Chuck to approve the financial statements, seconded by Doug. Motion passed. There were no Purchase Requisitions presented to the Committee. The Comp/Overtime report for PPE 8/30/15 was reviewed. There were no questions or comments. The Payroll Register for PPE 8/30/15 totaling$183,168.50 was reviewed by the Committee. Doug made a motion to recommend Council's approval of the payroll register, seconded by Tom. Motion passed unanimously. Clerk/Treasurer's Comments: Shirley mentioned that a letter has been written to the County Commissioners in regards to the property on Ridge Drive. She will let the Committee know what their reply is when it is received. Mayor's Comments: The Mayor stated there will be the first MIA(Missing In Action)Ceremony for the Yellowstone Veteran's Cemetery on September 18t at 11:30 a.m. at the cemetery. The headstone will not be delivered until a future date and the family may not be there,as they currently live in Georgia,but the ceremony will still be held. 1 Other: Emelie stated that the Public Works Committee met and Kurt would like to see the City develop a Storm Water Maintenance District that was recommended in the Study from 2007. She would like to see the City consider this District and would like to see it placed on a workshop. Kurt will work on this on developing the District. Tom is interested in what is happening with the Kaber and Gordon sidewalks as he and the rest of the Council received e- mails from them. Shirley stated that one of the properties was sold and the new residents were aware of the repairs that were going to be made,but did not think they were going to be billed for them. Both residents were informed of the repairs. Keith and Monica are handling the response to them. Emelie would like to know why the West Railroad Street project did not show up on the State Urban Routes schedule and would like to discuss at the next workshop for the Council. She will have the Storm Water District and the Urban Routes items placed on the workshop at tonight's meeting. For the Next Agenda: Discussion on charging the Fire Association for City related costs over the 4th of July. The next regular Budget/Finance meeting will be on Tuesday, October 6,2015 at 5:30 p.m. The meeting adjourned at 6:20 p.m. Respectfully submitted, y Shirley Ewan,City Clerk/Treasurer 2