HomeMy WebLinkAboutCouncil Workshop Minutes 05.10.2005 MINUTES
COUNCIL WORKSHOP
MAY 10, 2005 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson
at 6:30 p.m. on May 10, 2005.
COUNCIL MEMBERS PRESENT:
_x_ Dick Fritzler _x_ Doug Poehls
x Kate Stevenson x Mark Mace
Gay Easton _x_ Daniel Dart
x Jennifer Johnson John Oakes
OTHERS PRESENT:
Steve Klotz
Jarl Faught
Keith Molyneaux
Public Input (three-minute limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an
individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council
will not take action on any item not on the agenda.
· None
Public Works Department:
· Resolution - low bid for the playground equipment
o The lowest qualified bid was $25,300 from Dakota Fence Company.
o About $9,000 remains to build the information center, install a concrete retaining
wall, sidewalk, and install the fight material for fall protection.
· Resolution - contract with JTL for concrete work on 1 st Avenue between Main Street and
1 st Street.
o The concrete work is for work in front of the Town Square on 1st Avenue between
Main Street and 1st Street.
o Town Square installed the sidewalks at the proper elevation but it did not match
up.
o This work will remove the curb and gutter, put it in at the fight elevation, and fix
the alley approach.
o Adjacent property owners are also putting in new sidewalk.
o JTL is doing the work for the same prices as the work on the 1st Avenue project.
o The work needs to be done prior to the seal and cover so that the drainage is
addressed and asphalt cuts are not made after the street has been sealed.
· Resolution - agreement with JTL for the seal and cover of streets in Laurel
o The following streets qualify for preventive maintenance with the seal and cover:
· 200 block of Second Street West
· 5th Avenue from Main Street to West Railroad Street
Council Workshop Minutes of May 10, 2005
· Hazel Avenue from Main Street to East 6th Street
· Aider Avenue from Main Street to East 7th Street
· West 6th Street from 1st Avenue to 2nd Avenue
o The seal and cover will be completed at a different time than the concrete work.
o This project will take advantage of the same unit cost and not having to pay
mobilization as JTL comes back later in the summer to seal and cover the 1st
Avenue project.
o Mark asked if any warranty work needed to be done on Alder.
· Steve will check with Larry and get any warranty work taken care of
before the warranty is up.
· Resolution - agreement with JTL to overlay South 8th Avenue between West Railroad
Street and the city limits
o The county is overlaying the road from the bridge to Frank Road till it connects
with Wold Road.
o Tim Miller with the county was under the impression that this road was half city
and half connty, but South Pond was annexed a couple years ago.
o The city is still able to take advantage of the county's unit costs.
o JTL is performing the work for the county, as the county contracts with JTL to
provide equipment, manpower, and materials and the county actually supervises
the job.
o The resolution states that the cost is for time and materials not to exceed a certain
amount.
· JTL's estimate of the unit cost is about $11,300.
· Steve added 20 percent to that amount to cover any potential overruns.
o Discussion regarding milling
· Winter maintenance has been completed on the city's milling machine and
the machine has been resurfaced and rebuilt.
· The project is not milling the whole street, but it will tie in the curb and
gutter for the overlays.
· The crown is not an issue, so a full section will not be milled.
o Steve has an agreement with the county that the city will mill their two bridge
ends in exchange for the county hauling all the asphalt for the city.
· The city will start milling the end of this week.
· If the council approves the agreement on May 17th, the paving will begin
on Thursday, May 19th.
· Resolution approving an agreement with Yellowstone County for motor vehicle office
space at city hall
o There is no rent involved in the agreement.
o The agreement ties up what has been done in the past without an agreement.
o The official document helps ensure the continuation of this benefit to the
community.
o The county will pay for all upgrades and additions.
· Discussion regarding the bid for paving on Main Street
o J&S Concrete got the bid and was scheduled to start on Monday. th
o Weather conditions postponed the start date until Monday, May 16 .
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Council Workshop Minutes of May 10, 2005
o They are concerned because the city has been adamant about not opening that up
to a big mud hole for the businesses and leaving it like that through weather
shutdowns.
Update on 1st Avenue project
o Engineers resubmitted a schedule that put the milling back about two weeks (to
the week of May 23rd) because of the rain.
o Concrete approaches on 1st Avenue need to be completed before the one-day
milling project can be done.
o Discussion regarding the new ADA designs
· Where the ramps went up to the landing, there was an elevation change
where the water did not come in.
· Now the landing is a quarter inch above street level, and the water sits
there.
· A new construction design would dictate storm intakes on either side of
the ramps, and that would take care of the water.
· Common sense indicates that the design has taken a step backward, but it
had to be installed in order to get the grant.
· Because of the rainy weather, the council may receive questions and
comments about it.
· The only explanation is that the ramps are an ADA requirement.
o The seal and cover of 1st Avenue is estimated to be completed by the end of
August.
o Main Street is projected to be covered before Jaly 4t~, with the concrete
construction done around June 24t~.
· The pedestals will be set and the underground wiring completed by July
4t~, but the decorative light posts will not be set or wired until around July
10t~.
o The park equipment should be installed before the 4th of July.
Fire Department:
· Resolution - Fire Protection Agreement with Laurel Airport Authority
o Agreement for 2005-2006 is for $2,607.85.
o Dan Dart asked who presents the contracts to the districts.
· Fire chief has been presenting the contracts to the districts.
· Discussion regarding having an Emergency Services Committee member
accompany the fire chief when the contracts are presented.
· Mayor encouraged Dan to appoint a liaison for this at the next
committee meeting.
· Since the legislature has allowed impact fees on new
developments, the Emergency Services Committee may be looking
at big tasks ahead.
Planning Board:
· Temporary use permit for Montana Italia Espresso
o Mr. Pitts has requested a temporary use for a kiosk facility where Milwalkee Road
connects with Old Highway 10 on Mr. Fox's property.
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Council Workshop Minutes of May 10, 2005
o Cai distributed information regarding the temporary use request.
· A copy is attached to the original council workshop minutes.
o The request has been reviewed by the city planner and the public works director.
· The public works director made a couple requirements.
· The black access ramps have to be straight in at 90 degrees, not at
an angle.
· A port-a-potty is required.
o The applicant has agreed to the requirements.
o The picture of the building included a deck, which is not being approved as part
of this request.
· Mr. Pitts would have to put in handicapped access and two handicapped
access restrooms with the deck.
o The planning board did not have a quorum last week, but Cai does not think it is
fair to delay Mr. Pitts as he would like to open this next month with the consent of
the city.
· Mr. Pitts would meet all the standards and specifications of the public
works department.
o Cai stated that, according to the official plat, the correct spelling of the street is
Miwalkee.
Options for the Laurel Ambulance Service:
· Dan Dart explained that, at the council retreat, the Emergency Services Committee was
given the charge to find funding resoumes for the Laurel Ambulance Service.
o The ambulance service faces some challenges for the community.
o Dan questioned whether or not the ambulance service would be a viable service if
in fact the city grows large enough to become a paid service.
· The funding, space, and equipment issues are very important for the ambulance service.
o Dan stated that the ambulances should be replaced on a regular schedule.
· Dan stated that, to his knowledge, the ambulance service has always put forward more
money into the General Fund than it has probably taken out.
· Dan mentioned that there is a situation of morale with the lack of space for the ambulance
service.
· Dan explained that many logistics would be involved in putting the ambulance into an
enterprise fund and it could take three to five years to become viable.
· At this time, Dan asked Doug to present his ideas for the ambulance service.
· Doug Poehls stated that, whether the ambulance is put into an enterprise fund or into
ambulance districts, the ambulance cannot mn a business out of their present facility.
· Doug stated the need to address the ambulance facility issue this year, to discuss the
viability of having the ambulance in an enterprise fund issue next year, and to continue
pursuing the parks issue this year.
· Doug explained a diagram of a section of the FAP building.
o Ambulance director's office is very small and does not have windows.
o Proposal is to give the fire chief's office to the ambulance director, use some
space for a supply room, and move the fire bunker gear into an L-shape.
o The fire chief's office space would be located in the meeting room.
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Council Workshop Minutes of May 1 O, 2005
o Doug said that the fire department would not have to give up anything except
perhaps a stall.
· Jennifer stated that it would be a temporary fix to use the space in the FAP building and
an addition should be built for the ambulance.
· Discussion regarding building a separate wing for the ambulance service
o Discussion regarding the cost effectiveness of an addition vs. available space.
o Satellite fire station will be needed on the east end of town as the city grows.
· Discussion regarding addition
o Proposal costs $175,000 for a 2,200 sq. fl. addition facing south on the east side.
o There is a conflict regarding the park border.
· Mayor stated that this is a complex issue that needs to be addressed at an appropriate
session.
o Mayor wants the proposal to be discussed when all impacted department heads
are present for a complete and factual presentation of the background information
and discussion of the needs of each department.
o Mayor stated that all entities should have been notified of this discussion, and it is
unnerving that the discussion impacts an entity that is not represented.
o Mayor wants the issue to go back to the Emergency Services Committee for
review.
· Jennifer suggested that a task force should be developed to review this issue.
· Discussion continued regarding:
o Task fome
o Short-term ways to ease the problems
o The need to make addressing this issue a requirement instead of a suggestion
o Enterprise fund would probably work if orchestrated properly.
· Mayor Olson encouraged the Emergency Services Committee to have a forum and
agenda item to address this issue and hear from all impacted persons.
· Mark stated that the public needs to be educated regarding a safety mill levy and a plan to
fund a paid fire department and ambulance service.
· Dan stated that the issue would be taken back to the Emergency Services Committee.
· Mayor stated that he is not opposed to a task force, but all entities need the oppommity to
hear the issue.
Discussion regarding street repair:
· Mayor Olson removed this item from the agenda.
Executive review:
· Resolution- sewer rate for Ccnex
o Mayor and Larry met with Pat Kirnmet regarding the sewer rate.
Cenex has been paying $2.56 per employee (280 employees) for a total of
$716.80 and never had a metered rate for thc sewer charge.
o Resolution sets the base sewer rate for Cenex Refinery on thc six-inch meter.
o Charge will increase to $981.05, which is a difference of $264.25.
o Five-year rate increases will go into effect.
,~ Resolution - sewer rate for Laurel schools
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Council Workshop Minutes of May 10, 2005
o Prior to the last rate increase, the schools were paying a sewer charge based on 10
percent of their normal rate for July and August.
o Resolution sets the sewer rate at 30 percent for July and August.
· MRL sewer rate
o Larry will send a letter proposing the six-inch meter to MRL.
· Resolution - administrative assistant job description
o Nathan Tubergen, Sam Palmer, and Paul Hutter submitted input for the
administrative assistant job description.
o Discussion regarding the following:
· "Bachelor's degree (B.A.) or equivalent in Business Administration,
Business Management, Accounting or Finance; and/or four to ten years'
related experience..."
· Jennifer stated that a bachelor's degree should be required.
· "While performing the duties of this job, the employee is regularly
required to talk or hear."
· Jennifer suggested that the wording should be "sufficient hearing
or speech to perform this job."
· Keith stated that this is standard wording for job descriptions.
· Mayor Olson explained the proposed process for interviews.
· AEM will complete telephone interviews with the initial
applicants.
· AEM will select five to seven applicants for the city's
consideration.
· Interview committee will consist of the mayor, the council
president, the council vice-president, a member-m-large, and
Nathan Tubergen.
· Discussion regarding salary
· Adoption of the preliminary budget will trigger the hiring process.
· Budget is set at $50,000 for this position.
· Discussion regarding council's involvement in the process
· Council members are welcome to observe the interviews.
· Poppy Day Proclamation
o Proclamation will be presented at the council meeting on May 17th.
· Tree Board appointments
o Gay Easton, Jennifer Johnson, Pat Hart, Lois Markegard will be appointed to the
Tree Board at the council meeting on May 17th.
Review of draft council agenda for May 17~ 2005:
· 2005-2006 Preliminary Budget will be presented at a special council workshop on
Wednesday, May 18th.
AnnouncementsI
· Laurel YMCA Benefit Dinner Auction is scheduled for May 21st at the Rod and Gun
Club.
· 4th of July Committee meeting is scheduled for Thursday, May 19th, at 7:00 p.m. in the
council conference room.
Council Workshop Minutes of May 10, 2005
Attendance at the May 17th council meeting: · All present will attend.
Other items:
· Jennifer Johnson will be out of town from May 20th to 30th.
The council workshop adjourned at 8:20 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
NOTE: This meeting is open to the public. This meeting is for information and discussion
of the Council for the listed workshop agenda items.
7
CITY OF LAIYR.EL
TEMPORARY USE PERMIT
2.
3.
4.
5.
Name ofapplic~t: _ ~ ~l ~ Telephone: ~--~¢/~/2~ ~
N~e of bus.ess: ~ ~Z4 ~
Ad.ess of applicon: ~ ~.~ ~
Proposed ad&ess ofbusiness/tempor~ use: ~ ~ ~/y~ ~,' ~ ~
Type of tempor~ use:
. Group 2 Tempor~ Use. ~s group consists oftempor~ uses ofprope~
cont~ng for Ionger ~ fo~-eight ¢8) horns but less ~ ~ (30) days. Exmples of
2 Tern[or~ Uses ~e c~v~s, c~cuses, C~s~as ~ee s~es.
Group ~ Tempor~ Use. ~s ~oup consists oftempor~.uses 0fprope~
. coning for longer ~ ~ (30) days bm less ~ one (1) ye~.
a. ~e follo~g tempor~ uses may be allowed ~ ~Js ~oup:
(I) ~ee~ouses or o~er s~il~ second-oriented uses, as deie~ed by ~e
Plug Bo~d, s~l be exempt 5om below subsection (b) Location ~d
T~e Resections; or
(2) O~er ~es, such ~ c~out espresso studs, ~ tlowed ~ ~e appropriate
zonMg dis~cis.
b. Location ~d T~e Res~cfiom.
(1) ~y ~oup 3 tempor~ use/s~c~e e~g upon adoption offs
chapter, s~l be deemed a leg~ noncoffo~g use. ~ e~s~g legal
~oup 3 nonco~o~g tempor~ ~es/s~c~es, ~ of~e effective ~te
offs c~pter or ~y ~en~ent hereto, sh~l be removed or become a
pe~eni ~e by comply~g ~th ~e U~ffo~ B~ld~g Code, site
development s~, ~d ~y other feder~, state or ioc~ requkements
wi~ ~o (2) ye~s ~om ~e ~te of~e emc~ent offs chapter or ~y
mendment hereto.
(2) The o~er/operator may, m ~y t~e d~g ~e ~o (2) ye~s ~ a ~oup
3 tempor~ use, become a per.em useby complying M~ ~e U~o~
Build~g Code, site development s~d~ds, ~d ~y o~er feder~, state, or
loc~ requiremenm.
(3) ~y Group 3 tempor~ use/s~c~e, which does not exist upon adoption
of tMs chapter, sh~l meet the supplement~ smd~ds in below subsec~on
c ~d sh~i Mso be removed when the ~o (2) ye~ monizafion period in
above subsection (1) expires.
St~ds:
a. Two (2) si~s not to exceed ~-~o (32) squ~e feet in ~ea ~d ei~t (8) feet ~ height
s~ll be ilowed, exclud~g A-Sine si~s, ~d sh~ be removed along M~ ~e
iempor~ use wl~en ~e approved t~e l~it or mmpor~ use/s~c~e pe~it has
expked.
b. The tempor~ use must provide s~ficjent space to acco~odate ~e s~c~e ~d off-
~eet p~Mng for c~tomer and use-related veMcies. The p~ng ~ea, ~ving I~es, ~d
egress/in.ess sh~I be paved, ~d the site sh~l be approved by the CiW Engineer if
witMn O~e mmicipal limits of Laurel or by ~e CounW O~ce of Public Works if located
outside of La~e[ but M~n i~s one (1) ~le zomng j ufisdiction.
c. Clear sight vision for site ingress end egress shall be provided as approved by the City
Engineer if within the Laurel municipal limits or by the County Of~lce of Public Works if
outside of Laurel but within its one (1) mile zoning jurisdiction.
d. Access to public right-of-way shai1 be approved by the City Engineer if within the
mumcipal limits of Laurel or by the County Office of Public Works if outside of Laurel
but with/n its one (1) mile jur/schction.
e. Application for a temporary use/sn'ucture permit shall be made at the City Public Works
Department to the Planning Board at least one (1) month ahead of the Plmm~ing Board's
reg~. larly scheduled meeting date accomparfied by a one hundred doll ($100) application
rewew fee.
Permit required:
Before any Group 2 or Group 3 Temporary Use or Structure is established the property
owner shall obtain a temporary use/structure permit, as delineated above. In addition, the
property owner shall post a fifteen hundred doll~ ($1500) money order or cashiers check
w/th the City of Lau_rel to ensure tinaely removal of the use end/or structure.
A copy of this site plan showing the above referenced requirements must accomp~uay this
application,
Approval of proposed plan by City Engineer/County Public works Office:
Signature
Approve/deny Date
10.
A~er approval by the Planning Board, applicant needs to obtain a business license from the
City.
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